ProjectLabguidance document version 2.0 for Round 2
New opportunities in 2012In 2012 the Innovation Lab brings you an exciting new way to directlyhelp your practice and understanding of innovation and newopportunities.It is called ProjectLab - a festivals-only funding competition forinnovation projects worth up to £5k per project proposal.This guidance document explains how to get the most of theseopportunities for you and your festival.If you ever have any questions or require any additional supportplease just email us at firstname.lastname@example.org
What is projectlab?ProjectLab is an innovation funding competition for the EdinburghFestivals managed through the Innovation Lab.It will comprise of multiple rounds with successful proposalsreceiving grants up to £5k per project.Any festival or festival employee can submit a project proposal whichuses new thinking or new tools to make the festivals better - either forthem, their audiences, their talent or their partners.Successful proposals will be selected against published criteria by theInnovation Working Group.As well as the benefits of delivering stand-alone projects, ProjectLabalso provides a route for festivals to test project ideas ahead of largergeneral funding rounds in 2012/13.
What is eligible and in scope?Any project which brings new thinking and new tools to your festivaland results in a tangible deliverable is eligible for ProjectLab. Thisdefinition is deliberately broad and includes:• Digital projects (web & mobile)• Projects which have no digital component• Internal organisational or business process improvement• Projects which benefit any stakeholder type• Collaborations with other festivals or organisations• Trials and pilots as well as full scale projects• Research
What is out of scope?The following are out of scope for ProjectLab proposals:• Core programming• Core people costs• Core organisational costs• Professional development (see PD section below)• A proposal with no clear deliverable• A proposal with no champion within a festival organisation
What are the selection criteria?Ten criteria will be the basis of selecting the winning proposals perProjectLab round:• Clarity of proposal• Articulation of the Need• Likely Impact if delivered• What makes it Innovative• The project’s Deliverability• Longer-term project Legacy• Additionality to existing or core activity• Benefits to Other Festivals• Ownership within the host festival• Learning benefits to you and your festivalNB Project proposals will not be expected to fulfil every criterion.
Can you give me some “for instance” examples?ProjectLab will welcome project proposals as diverse as: software which saves design of new signage commissioning research small scale trial of a significant core time which improves flow at into a specific paperless ticketing through automation key site innovation opportunity solution creative new app or subscription of effective engaging a designer to digital distributiononline tool to improve volunteer management improve your service for experiment event discovery software certain audience typesonline visualisation of subsidising incentives test of new revenuefestival programme or to encourage less trial of new technology stream for festival other data environmental wasteintegration of content mobile site based on creative digital trial of personal festival into existing app e.g. Book festival open experience which concierge service Showgizmo source code augments a live event
Is there any help to work up a proposal?There are three ways in which help is available to develop your projectproposal which cover both coming up with the basic idea itself anddeveloping that idea to submission.1. ideation tools - available online at festivalslab.com/projectlab2. workshop - a facilitated half-day session 2/3 weeks beforedeadline (dependent on demand)3. email email@example.com for an independent reviewUsage of this support is optional but encouraged to maximise thequality of your proposal
What is the overall process?
What are the timelines?There will be three ProjectLab funding rounds to allow for differentfestivals’ schedules.* the workshops will be dependent on demand so please remember tocontact firstname.lastname@example.org to register interest asap
How are submissions assessed?A ProjectLab assessment and selection meeting will be held followingthe submission deadline. Proposals will be assessed according to theselection criteria and up to three successful proposals selected perround.The selection meeting will be comprised of the Innovation WorkingGroup. Festivals not represented by the core IWG members will beable to send a representative.Feedback will be available for unsuccessful candidates asap after theselection meeting.
How does the submission work?Proposals are submitted online via www.festivalslab.com/projectlabThe submission form is designed to be as simple as possible whilealso capturing the key information required for assessment andselection.Copies of the questions asked are also available on the site.
Professional development delegationsAs a further investment in the innovators amongst the festivalcommunity, each successful proposal will receive an invitation to joina cross-festival delegation to a UK innovation conference in 2012.Details of the conferences in 2012 will be available upon application.If the original proposal was the result of a team effort, the candidatefor the delegation is to be agreed by that team.
What else should I know about the proposals?• Usage of the proposal support mechanisms is optional• Projects can be managed and/or delivered in-house or externally• Projects managed/delivered externally require a festival champion• Submissions can be made by individuals or by festivals as a whole• Unsuccessful projects can re-apply in later rounds if they act on feedback• There is no limit on the number of submissions each festival can make• Individual festivals are limited to two grants after which they become ineligible• All grantees must report progress & results via a simple template• Any code created is to be made open source unless a strong case for the contrary• Projects must be completed and invoiced for by end of FY12/13
What are the details of the grant?• Successful proposals will receive 50% on award and 50% on completion• Successful proposals to invoice Festivals Edinburgh for draw-down• No match-funding is required• Projects will be reviewed at their midpoint and if no progress has been made theaward will be returned to Festivals Edinburgh
please email@example.com for questions & support full details atfestivalslab.com/projectlab thank you.