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Get it out of your head presentation
 

Get it out of your head presentation

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  • My Story: although sometimes we wish we were all robots and could just program our selves to doEconomics require now that we are busier maybe than we used to be.New reality that I didn’t realize last conference. We are busy, school and workClub responsibilities and work and school.
  • Ask them what they want to learnAddress their learning objectives
  • Does anyone struggle with these?
  • Made an association between or work and our self worthGoal: to get away from the idea that your value is based on your productivityFearsIt is the fear of failure, the fear of being imperfect, and the fear of impossible that prevent us from actingThe fear of judgment is the key fear that stems from over-identifying who you are, your worth as a person, with yourFear that your work might not be good enough othersMay not be as good as previous years
  • [I went ahead and took this picture in downtown Sac to prepare for this workshop]A. Walking a board on the groundB. Walking a board suspended between buildings 100 feet above the pavementWhat has changed???C. Walking a board suspended between buildings 100 feet above the pavement, with the building on your end on fireWhat has changed???Suddenly you have no choice but to leap, there is no more time left to ruminate.STUDENT CONNECTION:. When you take on a new position in the club, you take a task of planning an event and turn it in to something that determines your self worth. It is basic, there are people to help, but we can let our minds, emotions complicate it.
  • Change the self talk of fear, and need for perfectionism“I don’t have to do things anything I don’t want to” –Think about it, it’s a reliefI choose to take one, small imperfect step toward my goal because It is a choice, I want to.You have permission to make mistakesFor most of us, we really don’t have to do all these things that are on our plate. If we feel we HAVE to do them they will run our lives. If we CHOOSE we will put them in their placeSTUDENT CONNECTION: “I don’t have prepare the powerpoint presentation for class. I choose to because I want to do well in class and want improve my skills in this area.”
  • Think about that!
  • Control (the nitty gritty) [GET IT OUT OF YOUR HEAD]Take some time to right now and write down what some of the big things that are on your todo listHow many of you use lists already?Get it out of your head, get it into one placeWhen you try to juggle everything in your head, it saps your energyYour mind was not created to manage your todo’s it was designed to my creative dynamic decisionDecide what it means to you, what are you going to do about it.Once it’s on your plate, you can decide what you will do about it .
  • What is the big picture for your life, your work, your club?What is your mission, values and goals?Then put the plans in place to get thereWhere do you want to be in five yearsWhere do you want to be next yearWhy are you doing these things?I am a part of X club because I want to develop my professional skills to be employedHowever, when it gets busy and something must go, you have criteria
  • Get it out of your head and somewhere you can trust
  • What you need is a to-do list/planner and a calendarThese can be either paper or electronic, or a mixture of both..What ever floats your boat.It can be whatever type of planner to do list etc.
  • Knowing when to say noYou are developing skills, and gaining experience for your professional career, but can’t take on everything How many of you have trouble saying no? Why? If you have gained control and perspective, then you can take care of it.Art of renegotiationYou all have the experience of being given lots of things to do, but you may not have an exit strategy
  • Art of renegotiationSome times you take on responsibilities, later you have to go back and be truthful about your ability to accomplish
  • You need to review as often as you need so as to stay current and aware of what’s on your plate To tell you from experience, it is easy to lose sight of the things you have to do Set aside time to get the control over all your todosand perspective that is aligned with your long term goalsOnce you know where your going and what you have to do, it makes it a lot easier to say no.
  • If you can do it then you will achieve piece of mind.
  • A word from our sponsor

Get it out of your head presentation Get it out of your head presentation Presentation Transcript

  • Time management
    Time Management - Start Here!
    Work Smarter. Take Control of Your Workload.
    Personal time management skills are essential skills for effective people. People who use these techniques routinely are the highest achievers in all walks of life, from business to sport to public service. If you use these skills well, then you will be able to function exceptionally well, even under intense pressure.
    What's more, as you master these skills, you'll find that you take control of your workload, and say goodbye to the often intense stress of work overload.
    At the heart of time management is an important shift in focus:
    Concentrate on results, not on being busy
    Many people spend their days in a frenzy of activity, but achieve very little, because they're not concentrating their effort on the things that matter the most.
    The 80:20 Rule
    This is neatly summed up in the Pareto Principle, or the '80:20 Rule'. This says that typically 80% of unfocussed effort generates only 20% of results. This means that the remaining 80% of results are achieved with only 20% of the effort. While the ratio is not always 80:20, this broad pattern of a small proportion of activity generating non-scalar returns recurs so frequently that it is the norm in many situations.
    By applying the time management tips and skills in this section you can optimize your effort to ensure that you concentrate as much of your time and energy as possible on the high payoff tasks. This ensures that you achieve the greatest benefit possible with the limited amount of time available to you.
    Time Management Tools
    In this section, we start off with simple and practical techniques, so that you can get off to a quick start in taking control of your time. The articles on Beating Procrastination and Activity Logs help you quickly eliminate the most common time-wasters, while the articles on Action Plans and Prioritized To Do Lists teach simple techniques helping you focus on the most important short-term activities.
    We then move onto the really powerful and life-changing technique of goal setting, and then look at the important, well-known, and usually-neglected technique of scheduling, which is fundamentally important if you're going to take control of your workload. (You can learn 14 more, equally powerful techniques in our members area, the Career Excellence Club.)
    So follow the links below, and start learning!
    Discover the tools that can help you - How Good is Your Time Management?
    Manage time. Get things done - Beating Procrastination.
    Finding out how you really spend your time - Activity Logs.
    Tackling the right tasks first - Prioritized To Do Lists.
    Deciding your personal priorities - Personal Goal Setting.
    Planning to make the best use of your time - Effective Scheduling.
  • No death by powerpoint
  • The Art of Start
    Overcoming procrastination and getting a hold of your mind
    Felix Barba
    Leadership Initiative Program Assistant
    Sacramento State
    M.S. Higher Education Candidate, Drexel University
  • We are not machines
  • Learning Objectives
    Your expectations as it relates to time management
    What you want to learn
  • Barriers to time management
    Procrastination
    Lack of Control or Perspective
    Lack of system ortools
  • Overcoming Procrastination
    Three parts
    Why we procrastinate?
    A reflection about it
    Procrastination remedies
  • Why we procrastinate?
  • Because…
    Fear
    Obligations
    Equating work performance with your self-worth
  • Reflection
  • Procrastination remedy
    Change the self talk
    “I don’t have to do anything”
    “I choose to take one, small, imperfect step…
  • “Knowing what to do is simple…
    Whether you are willing to do it is another thing." -- Peter F. Drucker
  • CONTROL AND PERSPECTIVE
  • Gaining Control
    Get it out of your head
    Decide what to do with it
  • Getting Perspective
    The Big Picture
    How does it fit into your big picture?
    5 year plan; 1 year plan; this semester
    Professional, social, academic….goals
    Make the tough decisions
  • From Merlin Man “Inbox Zero”
  • Know your tools
    To-do list
    Calendar
    Smart phones
    Alarms
    Email
    Write on your hand
  • Semester Planner Sample
  • Semester Planner Sample
  • Set it and forget it
  • 23
  • How to say no!
    Trouble saying “No”?
    Why?
    The key points
    Know what’s on your plate
    Know your priorities
    Then you can say NO
  • Or… renegotiate
    Be Real. If you won’t be able to come through RENEGOTIATE!
  • Review as often as you need
    Go through the process
    List all your todo’s
    Decide on the action
    Align your todo’s with your goals
  • Peace of Mind
  • Summary of Key Concepts
    Overcome procrastination with positive thinking
    I choose to do __ because I want to…
    Gain Control
    Get everything that’s on your mind in one place
    Use Perspective
    Make sure it fits into your life plan, recent plan
    Use tools to make it happen e.g. calendar, To Do list
    Make time for reflection to regain control & perspective
    Know how to say “No” or renegotiate
  • References
    Allen, D. (2003). Getting things done: The art of stress-free productivity. New York: Penguin Books.
    Fiore, N. A. (1989). The now habit: A strategic program for overcoming procrastination and enjoying guilt-free play. Los Angeles: J.P. Tarcher