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Going Green the Right Way: Your Contribution to a Greener Workplace
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Going Green the Right Way: Your Contribution to a Greener Workplace

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Paper waste is probably the biggest item in any company's landfill and waste costs; copiers, printers and fax machines are the fastest growing area of energy consumption. Learn how you can contribute ...

Paper waste is probably the biggest item in any company's landfill and waste costs; copiers, printers and fax machines are the fastest growing area of energy consumption. Learn how you can contribute to a greener workplace.

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  • In the United States, we use enough office paper each year to build a 10-foot-high wall that’s 6,815 miles long, or two and a half times the distance from New York to Los Angeles.
  • A mid-size company with 1,000 employees and $100 million in revenue will produce 30 million pages of paper a year, which equates to cutting down over 1,300 trees and producing around 300,000 pounds of CO2 every year.
  • When looking at your organization’s current fax setup consider the costs for each fax machine you operate:Fax hardware (bought or leased): $45/monthAnalog lines $45/monthConsumables (paper & toner) $15/monthMaintenance $25 /monthThese costs can add up to: $130/ month $1,560/ year
  • RightFax enablesorganizations to replace their fax machines with a single, highly scalable fax solution across the entire enterprise.Based on hardware, line costs, maintenance and consumables, it is estimated that each eliminated fax machine will save an organization around $1,000 per year. RightFax enables faxes to drive key operations without the continual need for expensive and inefficient manual intervention i.e. less people spend time sending, receiving, distributing, printing, copying and scanning and destroying faxes.RightFax saves companies billions of dollars every year
  • Green TechnologyHigh volume consumption of non-sustainable resources not only harms the environment but consumes organizations a sizeable slice of their operating costs
  • Open Text Fax Servers actively contribute to creating a greener environment by eliminating the needless printing, copying, distribution, re-printing and shredding of documents across the enterprise and the globe

Going Green the Right Way: Your Contribution to a Greener Workplace Going Green the Right Way: Your Contribution to a Greener Workplace Presentation Transcript

  • Going Green the Right Way
    Your contribution to a greener workplace
  • About Open Text
    In 2008 Open Text acquired Captaris, the market leader in fax server technology
    The Open Text Fax and Document Distribution Group helps customers:
    Reduce costs and operational expenses around fax and document management
    Operate in a more secure, streamlined and auditable business environment
    Contribute to a greener workplace
  • Paper waste is probably the biggest item in any company’s landfill and waste costs; copiers, printers and fax machines are the fastest growing area of energy consumption.
  • Going Green the Right Way
    How can you contribute to a greener workplace?
    Digitize your documents
    Think before you print
    Automate workflow
  • Digitize your Documents
    How many pages do you print or fax per day?
    Purchase Orders, Invoices, Financial Reports, Rate Quotes, Order Confirmations, Shipping Documents, and more…
    By digitizing documents, you streamline processes while saving time, money and resources.
    Documents are secure and accessible from a central repository.
    The more secure your information is, the more compliant you become.
  • Think Before You Print
    How much money could your company save by reducing its reliance on paper?
    If an enterprise with 30,000 employees sends and receives an average of two pages per day, they can save $2 million or more per year by digitizing documents.
    In addition to cost savings, consider the impact on the environment.
    Saving documents to the desktop or an electronic filing cabinet reduces paper consumption.
  • Automate Workflow
    • Automate workflow and business processes to reduce paper usage
    • Create processes that increase the efficiency of employees and encourage a paperless workflow
    • Support a mobile workforce and remote collaboration
  • The Benefits of Fax and Document Distribution
    Reduced Operating Costs
    Consumables, leases and maintenance costs are slashed as fax traffic moves from traditional fax machines to the desktop
    Eliminate redundant phones lines as fax lines are consolidated
    Reduce telephony and infrastructure costs
    Risk Mitigation and Compliance
    Avoid legal and liability issues
    Provide a confirmation and audit trail
    Increased Business Productivity
    Integrate inbound and outbound faxing with desktop and email applications
    Automate document delivery from back-office applications
    Achieve faster turn-around time for order processing, service and customer response
  • Solution Offerings
    Open Text Fax Server and Fax Appliance
    Reduce costs associated with the maintenance of traditional fax machines and ongoing purchase of consumables. Typically, a company a hundred person organization will begin to see a return on their investment in as little as three months.
    Open Text Document Server
    An electronic filing cabinet that enables businesses to easily capture, store, manage, archive and dispose of their documents
  • $$$$$
    Fax Server: Changing how organizations manage fax
    Resources
    $$$
    Fax Hardware
    $$
    Line Costs
    Your Organization
    $$
    Consumables
    $
    Maintenance & Repair
  • E-Mail
    ERP/CRM
    Fax Server
    ECM/EDM
    MFP
    A Fax Server deployment
  • NUMBER OF PAGES FAXED 100 200 300 500 1000
    Mail cost per page $1.03 $1.03 $1.03 $1.03 $1.03
    COST IF MAILED $103 $206 $309 $515 $1,030
    Open Text cost per page* .10 .10 .10 .10 .10
    COST IF FAXED $10 $20 $30 $50 $100
    MONTHLY SAVINGS $1,860 $3,720 $5,580 $9,300 $18,600
    *Based on averages of intrastate and interstate phone rates at various time during the day
    Open Text Fax Servers Mean Savings
  • Green Technology
    Print
    Copy
    Distribute
    Reprint
    Destroy
  • Fax Server
    Green Technology
  • Summary
    Open Text is the market leader in fax server technology
    Experience costs savings while streamlining business operations
    Reduce your carbon footprint with electronic management of fax and documents
    Simplify the process of achieving and maintaining compliance
    Actively contribute to a greener IT environment