Going Green the Right Way: Your Contribution to a Greener Workplace

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Paper waste is probably the biggest item in any company's landfill and waste costs; copiers, printers and fax machines are the fastest growing area of energy consumption. Learn how you can contribute to a greener workplace.

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  • In the United States, we use enough office paper each year to build a 10-foot-high wall that’s 6,815 miles long, or two and a half times the distance from New York to Los Angeles.
  • A mid-size company with 1,000 employees and $100 million in revenue will produce 30 million pages of paper a year, which equates to cutting down over 1,300 trees and producing around 300,000 pounds of CO2 every year.
  • When looking at your organization’s current fax setup consider the costs for each fax machine you operate:Fax hardware (bought or leased): $45/monthAnalog lines $45/monthConsumables (paper & toner) $15/monthMaintenance $25 /monthThese costs can add up to: $130/ month $1,560/ year
  • RightFax enablesorganizations to replace their fax machines with a single, highly scalable fax solution across the entire enterprise.Based on hardware, line costs, maintenance and consumables, it is estimated that each eliminated fax machine will save an organization around $1,000 per year. RightFax enables faxes to drive key operations without the continual need for expensive and inefficient manual intervention i.e. less people spend time sending, receiving, distributing, printing, copying and scanning and destroying faxes.RightFax saves companies billions of dollars every year
  • Green TechnologyHigh volume consumption of non-sustainable resources not only harms the environment but consumes organizations a sizeable slice of their operating costs
  • Open Text Fax Servers actively contribute to creating a greener environment by eliminating the needless printing, copying, distribution, re-printing and shredding of documents across the enterprise and the globe
  • Going Green the Right Way: Your Contribution to a Greener Workplace

    1. 1. Going Green the Right Way<br />Your contribution to a greener workplace<br />
    2. 2. About Open Text<br />In 2008 Open Text acquired Captaris, the market leader in fax server technology<br />The Open Text Fax and Document Distribution Group helps customers:<br />Reduce costs and operational expenses around fax and document management<br />Operate in a more secure, streamlined and auditable business environment<br />Contribute to a greener workplace<br />
    3. 3. Paper waste is probably the biggest item in any company’s landfill and waste costs; copiers, printers and fax machines are the fastest growing area of energy consumption.<br />
    4. 4. Going Green the Right Way<br />How can you contribute to a greener workplace?<br />Digitize your documents<br />Think before you print<br />Automate workflow<br />
    5. 5. Digitize your Documents<br />How many pages do you print or fax per day?<br />Purchase Orders, Invoices, Financial Reports, Rate Quotes, Order Confirmations, Shipping Documents, and more… <br />By digitizing documents, you streamline processes while saving time, money and resources. <br />Documents are secure and accessible from a central repository.<br />The more secure your information is, the more compliant you become.<br />
    6. 6. Think Before You Print<br />How much money could your company save by reducing its reliance on paper?<br />If an enterprise with 30,000 employees sends and receives an average of two pages per day, they can save $2 million or more per year by digitizing documents.<br />In addition to cost savings, consider the impact on the environment.<br />Saving documents to the desktop or an electronic filing cabinet reduces paper consumption.<br />
    7. 7. Automate Workflow<br /><ul><li>Automate workflow and business processes to reduce paper usage
    8. 8. Create processes that increase the efficiency of employees and encourage a paperless workflow
    9. 9. Support a mobile workforce and remote collaboration</li></li></ul><li>The Benefits of Fax and Document Distribution<br />Reduced Operating Costs<br />Consumables, leases and maintenance costs are slashed as fax traffic moves from traditional fax machines to the desktop<br />Eliminate redundant phones lines as fax lines are consolidated<br />Reduce telephony and infrastructure costs<br />Risk Mitigation and Compliance<br />Avoid legal and liability issues<br />Provide a confirmation and audit trail<br />Increased Business Productivity<br />Integrate inbound and outbound faxing with desktop and email applications<br />Automate document delivery from back-office applications<br />Achieve faster turn-around time for order processing, service and customer response<br />
    10. 10. Solution Offerings<br />Open Text Fax Server and Fax Appliance<br />Reduce costs associated with the maintenance of traditional fax machines and ongoing purchase of consumables. Typically, a company a hundred person organization will begin to see a return on their investment in as little as three months.<br />Open Text Document Server<br />An electronic filing cabinet that enables businesses to easily capture, store, manage, archive and dispose of their documents<br />
    11. 11. $$$$$<br />Fax Server: Changing how organizations manage fax<br />Resources<br />$$$<br />Fax Hardware<br />$$<br />Line Costs<br />Your Organization<br />$$<br />Consumables<br />$<br />Maintenance & Repair<br />
    12. 12. E-Mail<br />ERP/CRM<br />Fax Server<br />ECM/EDM<br />MFP<br />A Fax Server deployment <br />
    13. 13. NUMBER OF PAGES FAXED 100 200 300 500 1000<br />Mail cost per page $1.03 $1.03 $1.03 $1.03 $1.03<br />COST IF MAILED $103 $206 $309 $515 $1,030<br />Open Text cost per page* .10 .10 .10 .10 .10<br />COST IF FAXED $10 $20 $30 $50 $100<br />MONTHLY SAVINGS $1,860 $3,720 $5,580 $9,300 $18,600<br />*Based on averages of intrastate and interstate phone rates at various time during the day<br />Open Text Fax Servers Mean Savings<br />
    14. 14. Green Technology<br />Print<br />Copy<br />Distribute<br />Reprint<br />Destroy<br />
    15. 15. Fax Server<br />Green Technology<br />
    16. 16. Summary<br />Open Text is the market leader in fax server technology<br />Experience costs savings while streamlining business operations<br />Reduce your carbon footprint with electronic management of fax and documents<br />Simplify the process of achieving and maintaining compliance<br />Actively contribute to a greener IT environment<br />

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