Your SlideShare is downloading. ×
Saqc charter 2012 - final
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×

Saving this for later?

Get the SlideShare app to save on your phone or tablet. Read anywhere, anytime - even offline.

Text the download link to your phone

Standard text messaging rates apply

Saqc charter 2012 - final

287
views

Published on

Published in: Business, Travel

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
287
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
0
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  • 1. Saudi Arabian Quality Council Charter Revision III, January2012
  • 2. Saudi Arabian Quality Council SAQC Charter 2011 Table of Contents Article I. Name ................................................................................................................................ 3 Article II. Mission............................................................................................................................ 3 Article III. Activities ........................................................................................................................ 3 Article IV. Membership .................................................................................................................. 3 Article V. Dues ................................................................................................................................ 4 Article VI. Officers ........................................................................................................................... 4 Article VII. Duties of the Officers ................................................................................................... 5 Article VIII. Approval Authority ...................................................................................................... 7 Article VIIII. Election of Officers ..................................................................................................... 7 Article X. Board of Trustees ........................................................................................................... 8 Article XI. Meetings ......................................................................................................................... 8 Article XII. Quorum......................................................................................................................... 9 Article XIII. Special Committees ..................................................................................................... 9 Article XIIII. Formation of New Chapters ....................................................................................... 9 Article XIV. Council Liquidation .................................................................................................... 10 Article XV. Amendments to the Charter ...................................................................................... 11 Page | 2
  • 3. Saudi Arabian Quality Council SAQC Charter 2011 Article I. Name The association which is a non-profit organization shall be called the Saudi Arabian Quality Council (SAQC), hereinafter the Council. Article II. Mission The mission of the Council is to provide a forum for the exchange of information and expertise with the private & public sector in the area of quality and related fields, and to enhance the professional growth of its members through various planned activities. Article III. Activities A. The mission will be accomplished through 1. Promoting the quality culture thru several activities, such as; regular monthly meetings, presentations, seminars, professional special projects, conferences, publications, and joint activities with other quality societies at the national and international levels. 2. Conducting Quality studies & consultations to the private and or public sectors. 3. Providing Quality training thru collaboration programs with Training organizations The activities of the Council shall abide by the laws and customs of the Kingdom of Saudi Arabia. The Council will not use, in any way, directly or indirectly, information that would be considered detrimental to the interest of any company, government agency, or any other organization. Furthermore, the viewpoints of the Council shall not be interpreted to reflect those of any company, government agency, or any other organization. Article IV. Membership A. Membership of the Council is open to all personnel who are interested in the quality field and conform to the objectives of the Council. B. Membership in the Council will consist of the following the categories: 1) Regular Member - An individual whose is interest is in quality or related field. Regular members are eligible to hold office in the Council, vote, and receive special rates for Council functions. 2) Honorary Member - An individual who has contributed significantly to the Council and/or to the understanding of the quality concept. The determination of Honorary Membership shall be made by the Board of Directors. Honorary Membership shall be for the life of the member and Honorary Members will be exempt from payment Page | 3
  • 4. Saudi Arabian Quality Council SAQC Charter 2011 of annual dues. Honorary Members can vote but cannot hold an office in the Council. 3) Student members: Open to students in full time education only. Student membership shall not convey any voting rights to the individual. The annual subscription shall be set by the Board of Directors on a yearly basis. C. Corporate Membership: Open to all organizations. Membership shall have three categories: Silver, Gold and Platinum, each level will have its own subscription and benefits, each category shall be set by the Board of Directors. Loss of membership may occur to any member, regardless of classification, when the member resigns from the Council, forfeits membership for non-payment of annual dues, or is expelled from the Council for ethical reasons. An expelled member may be reinstated by a unanimous vote of the Board of Directors following a review of the member’s request for reinstatement, and provided settlement is made of any and all outstanding indebtedness to the Council. Article V. Dues A. Fiscal Year - The fiscal year will commence on July 1 and end on June 31 of the next calendar year. B. The annual dues for any member other than honorary members are to be paid in advance of the fiscal year, which begins on July 1. The dues will be pro-rated (50%) for members who join the Council after December 30 of the fiscal year provided that the dues for the following year are paid in full at the same time. C. The annual dues will be set by the Board on yearly basis. Honorary members are excluded from paying dues. Article VI. Officers A. The elected officers of the Council shall be five (5): Chairman, Vice Chairman Administrative, Vice Chairman Technical, Membership Director, and Treasurer. B. The elected officers may appoint other members to serve on the Council's Board of Directors. These members will be referred to as Directors and assigned specific duties. The non-elected directors will be appointed for two-year terms subjected for one year extension. C. All elected and appointed members of the Council's Board of Directors must be members in good standing at the time of their election or appointment. Page | 4
  • 5. Saudi Arabian Quality Council SAQC Charter 2011 D. The responsibility of directing and governing the Council will be vested in the officers and directors. Any responsibility, duty or action for the governing of the Council that is not clearly expressly or subject to different interpretations stated in the Charter will be referred to the Council's Board of Directors to provide the needed clarifications and to make the necessary revisions or corrections accordingly. A. The Council's Board of Directors controls and manages the affairs, activities and funds of the Council in accordance with the Council's purposes. It will keep the Council's membership reasonably informed of its discussions and decisions via the newsletter,website , the Technical meeting and/or other mediums of communication. E. The Council's Board of Directors consisting of all the elected Officers and appointed Directors holds regular meetings at least once every two months to discuss and followup on the various activities of the Council. F. Individual Officers and Directors report on the status of their activities and seek advice and/or approval from the Board on related issues. Voting will be done by the Officers and Directors who attend the Board’s meeting. G. The normal business matters of the Council's Board of Directors will be determined by a majority open vote of a quorum consisting of 50% of the Board members present. In the event of a tie, the Chairman shall cast the deciding vote. Article VII. Duties of the Officers Other than for the elected Officers, the duties of the members of the Board of Directors may be altered (added to or limited) by the Board as deemed necessary. A. Chairman - The Chairman will be the Chief Executive Officer of the Council. The Chairman shall be selected based on proven ability to direct the business of the Council and benefit the facilitation of mission and responsibilities of the Council. The Chairman will preside at all meetings of the Council and all business meetings of the Board of Directors. Any member of the Board of Directors as designated by the Chairman may preside at/attend any meeting held for the purpose of carrying any of the Council's activities. The Chairman will be responsible for administering the affairs of the Council according to the policies and regulations established by the Board of Directors and the Membership. He / She will be solely responsible for any and all correspondence with private organizations and government officials and departments. At the end of the fiscal year the Chairman will submit a written report to the members and the Board of Trustees summarizing the activities and accomplishments of the Council during the year term of office. B. Vice Chairman Administrative Affairs - The Vice Chairman Administrative Affairs shall promote the creation of Regional Chapters in the Kingdom, and will coordinate the governance and necessary support. He/She will also take special interest in the activities Page | 5
  • 6. Saudi Arabian Quality Council SAQC Charter 2011 of one or more of the Directors as delegated by the Chairman. The Vice Chairman Administrative Affairs will perform the duties of the Chairman in the absence or inability of the Chairman to serve. C. Vice Chairman Technical Affairs – The Vice Chairman Technical Affairs will be establishing contacts, alignment and agreements with local Quality organizations, Governmental agencies, and promote and coordinate the creation of special interest groups in Education, Health, Government sector, Engineering, Projects Management and others. All proposed agreements shall be reviewed and approved by the Board of Directors. D. Treasurer - The Treasurer receives and disburses all moneys received by the Council and will be the principal recipient of membership dues from the Membership Director for each Council member. The treasurer will present a financial summary at each quarter or as requested by the Board of Directors. The Treasurer will work with the auditor(s) appointed by the Board to review the Council's records, receive and submit the report to the Board of Directors for review and approval. The Treasurer will prepare an annual financial report to be submitted to the Council Membership at the end of fiscal year. E. The Secretary General – The Secretary General and his/her Committee will, under the direction of the Chairman, be responsible for preparing the agenda for the Board of Directors, forwarding invitations to the Board of Directors and preparing minutes of these meetings, following up in the implementation and the Board of Directors’ resolutions and action plan; Keeping and maintain the BoD files and records; Preparing the annual management report. The Secretary General can sign, on behalf of the Treasurer on cheques and exercising Treasurer’s duties in his absence when authorized by the Board of Directors. F. Membership Director – The Membership Director and his/her Committee will, under the direction of the Board, be responsible for receiving and reviewing all new membership applications and dues and issue receipts to determine eligibility. He/She will have the primary responsibility for determining eligibility for membership, maintaining membership data files and distributing membership cards. In addition, she/ he will prepare regular membership reports for the Board of Directors in coordination with the Treasurer. G. Affiliation Director - The Affiliation Director and his/her Committee will be responsible for identifying and establishing contacts with the International and regional ,and Quality Societies and institutes . He/She will research the matter of establishing an affiliation and/or mutual cooperation with each of those agencies and make recommendations to the Board of Directors for review and approval. H. Events Director - The Events Director and his/her Committee, under the direction of the Chairman, will be the chairman of the Event Organizing Committee and will be responsible for planning, managing, and executing the technical events including Page | 6
  • 7. Saudi Arabian Quality Council SAQC Charter 2011 conferences. The Event Organizing Committee shall be responsible for handling all the logistics of the technical events including speakers, registration, printing, publicity, receiving and appropriating funds, and submitting budgets prior to the events & accountability reports after being completed to the Board of Directors for approval. I. Directors-at-Large - Any other Regular members of the Council can be appointed as Director-at-Large by the Board of Directors, and assigned to handle specific functions as deemed necessary by the Board. The duration of the assignment is to be determined by the Board but not to exceed two years. . J. Media and Public Relations Director - The Media & Public Relations Director and his/her Committee will, under the direction of the Chairman, be responsible for all publications of the Society, including the development, production and distribution of a quarterly or monthly newsletter and magazine. He/She will be responsible for publicizing the Council through special promotional material utilizing website and other social media. The official speaker of the Council is the M&PRD or as delegated by the Chairman of the Board. K. Chapter Directors - The Chapter Director is elected by the membership in his/her geographical area, and automatically becomes a member of SAQC's Board of Directors. She/he is responsible for planning the chapter activities and coordinating with the mother organization- SAQC. Article VIII. Approval Authority A. Up to SR.20,000: Payment Approval Forms (PAF) must be co-signed by either the Chairman or the Vice chairman Administrative Affairs, and Treasurer. B. Above SR 20,000: Payment Approvals Forms (PAF) must be co-signed by Chairman or as officially delegated by him to any of the Vice Chairmen of the Board, and Treasurer. C. Bank Cheques against approved PAFs shall be co-signed by Treasurer and any other Board’s approved member as listed in the Bank Forms. Article VIIII. Election of Officers A. The Chairman will appoint an Election Nominating Committee in March of each year. The Election Nominating Committee shall be composed of no fewer than three (3) members of the Council. The Election Nominating Committee will present to the Board the names of at least two candidates for each of the elected offices no later than May 1 each year. The names shall be posted in the SAQC web site and at the May meeting of the Council, these nominations will be presented to the Membership and additional nominations , if any , will be solicited at that time. Page | 7
  • 8. Saudi Arabian Quality Council SAQC Charter 2011 B. Election of new Council officers will be conducted during the month of June . Completed valid ballots must be received via e-mail by the Election Committee no later than (15) days after the mailing. A simple majority of those votes cast shall decide the winner when there is more than one candidate. The newly elected officers, plus the Past Chairman, will assume their positions during the July Annual General Membership meeting. C. An elected officer shall serve a two-year (2) term of office. She/ he may be elected for another two-year term only. After serving two consecutive 2-year terms as an officer, the officer shall be ineligible for any elected position for a period of two years, unless the Board, by majority vote, deems his services necessary. In this case, The outgoing member of the Council may be a Director-at Large for the calendar year following his/her term or the Board may recommend to the membership that the subject exboard member be considered for Honorary or Trustee membership.. D. To stagger the terms of office and provide for a gradual phase-in/phase-out of elected officers within the Board of Directors, the offices of Vice Chairman and Treasurer will be elected in even years, and the offices of Chairman and Membership Director will be elected in odd years, after which she/ he may be re-elected in accordance with this sequence. E. A vacancy occurring in any of the elected offices except Chairman will be filled by selection by the Board. In case the Chairman's office is vacated, the Vice Chairman Administrative Affairs will automatically assume the office of Chairman for the duration of the current term. Article X. Board of Trustees A. The Council shall have a Board of Trustees with the aim to give strategic advices and provide visionary consultations/ recommendations & support to the Board of Directors. The Board of Trustees shall consist of a Chairperson, a Vice Chairperson and as many members as deemed appropriate by the incumbent Board of Directors. The Board of Trustees will meet upon a request of the Board of the Councilbut not less than once a year. . B. Members of the Board of Trustees will be selected by the Board of Directors based on Council needs. To qualify for the Board of Trustees, a nominee must have demonstrated interest and willingness to achieve and improve upon the objectives, services and activities of the Council. Article XI. Meetings A. The Council will hold regular Technical meetings for its members and their guests. The Technical meeting date will be determined by the Chairman and the Event Director. Page | 8
  • 9. Saudi Arabian Quality Council SAQC Charter 2011 B. The Board of Directors will hold its meetings on a quarterly basis. More frequent meetings of the Board of Directors may occur as deemed necessary by the Chairman or as circumstances dictate. C. The Board of Directors will hold its General Assembly meeting with all valid members in July each year. D. The Board of Directors will hold its meeting with the Board of Trustee in October each year. Article XII. Quorum A. A quorum at a regular Council meeting or a special meeting of the Council shall consist of no fewer than 25% of the members in good standing. B. A quorum at a meeting of the Board of Directors shall consist of no fewer than half the members (50 percent or more) of the Board of Directors present at the meeting. Article XIII. Special Committees Officers may form a special committee comprised of at least three of the Council's members one of whom shall serve as the committee's vice chairperson. The names and contact details of the special Committee members will be submitted to the Board of Directors for information. B. The Board of Directors shall have the authority to establish, maintain, and dissolve Special Committees of the Council. The purpose, officers, members and charge of any Special Committee will be determined by the Board of Directors and will be announced to the Council Membership via the web site , the Technical meeting and/or other mediums of communication. C. An established Special Committee will submit to the Board of Directors an outline of its program for review and approval and will keep the Board of Directors informed of its progress. Article XIIII. Formation of New Chapters Regional chapters may be formed under the Council in accordance with the following regulations. A. A group of Council members within a distinct and definable geographical area may start a Chapter with a minimum of 50 members. Areas with less than 50 members can be a Section of the closest geographical Chapter. The official announcement of a regional chapter will be authorized by a letter from the SAQC Chairman. Page | 9
  • 10. Saudi Arabian Quality Council SAQC Charter 2011 B. The chapter membership will elect a Chapter Board with a similar structure to SAQC Board of Directors or as applicable to the need. The Chapter membership will elect a Chapter Director who will automatically become a member of SAQC Board of Directors. C. Membership fees are collected from the chapter members in accordance with the same regulations that apply to SAQC. D. Chapters shall use SAQC name, trademarks, logos, symbols and other intellectual property in a manner indicating the Chapter's name and address which is consistent with purposes of SAQC and its Charter, and all applicable policies. E. SAQC Board of Directors may dissolve any chapter by revocation or non-renewal of the Chapter Charter when the Board of Directors determines that the chapter is no longer a viable entity, or that such an action is in the best interest of the Council and in accordance with applicable policies. SAQC Board of Directors may review each Chapter Charter on an annual basis to ensure compliance with all requirements and policies established by SAQC Board. The Board retains the sole and exclusive authority to approve, suspend, deny, or revoke any Chapter Charter, consistent with SAQC Charter and all applicable policies. In the event that probationary action is recommended and approved by the Board of Directors, the Chapter Charter may be suspended. F. G. Chapters shall have the authority and the duty to carry out the purposes of SAQC Charter. Any changes to SAQC Charter which are approved by the Council board will be binding to all chapters. The Chapter is to submit its annual activities report by the end of its fiscal year and to share with SAQC its planned activities for the coming fiscal year. H. At all times, the Chapter’s Charter, and the activities of any chapter must be consistent with SAQC Charter, applicable policies, and all legal requirements including those in the jurisdiction in which the chapter is located. I. Chapters are supposed to be financially self-secured for Chapter activities without any financial assistance from SAQC and the Chapter’s financial system is to be accessible by SAQC main office at anytime and can be audited when requested J. No member, officer, director, committee, chair, department, employee, agent or representative of the Chapter shall have authority or power to incur liability or make any commitment for the Chapter that will bind SAQC or create any financial liability, unless specifically authorized by written consent of SAQC Chairman. Article XIV. Council Liquidation A. If for any reasons occur that may prevent the Council from performing its activities, then by request of the absolute majority an extraordinary General Assembly meeting will be Page | 10
  • 11. Saudi Arabian Quality Council SAQC Charter 2011 held to decide on the liquidation of the Council. The decision to liquidate the Council must be by two-thirds of the voting membership. B. In case the Council is liquidated, all funds and properties will be transferred to charity institutions or other professional societies as decided by the board. Liquidation shall be carried out under the supervision of the Council’s appointed Auditors. Article XV. Amendments to the Charter A. The Charter of the Saudi Arabian Quality Council may be proposed for amendment by a resolution of the Board of Directors, or by a written proposal submitted to the Board of Directors. B. Any proposed change(s) to the Charter of the Council will be presented to the Membership at the next Council meeting for reading and discussion. The proposed change(s) may also be published in the newsletter. A proposed amendment will become part of the Charter if the proposed amendment receives a two-third (2/3) affirmative vote by the Board of Directors. Page | 11