Prioritization  Strategies Trevor Lohrbeer @FastFedora [email_address]
What Is A Priority? <ul><li>Value we assign to an item </li></ul><ul><li>Numeric: </li></ul><ul><ul><li>1 to 10 </li></ul>...
Why do we prioritize? <ul><li>Determine order </li></ul><ul><li>Schedule items </li></ul><ul><li>Select items </li></ul><u...
Prioritize  Using Data
Proxy <ul><li>Use a data metric as your priority </li></ul><ul><li>Pros: </li></ul><ul><ul><li>Quick & easy </li></ul></ul...
Score <ul><li>Calculate a score combining multiple metrics </li></ul><ul><li>Pros: </li></ul><ul><ul><li>Works with large ...
Score Normalize – Weight – Sum  Position = (Value – Min) / (Max – Min) Index = Cost Index + Length Index Score = ((Cost Po...
Prioritize by Sorting
Arrange <ul><li>Manually put items in order </li></ul><ul><li>Pros: </li></ul><ul><ul><li>Quick & easy </li></ul></ul><ul>...
Divide & Conquer <ul><li>Divide into piles </li></ul><ul><li>Yes – Maybe – No </li></ul><ul><li>Divide by baseline </li></...
Prioritize by Deriving Values
Pro/Con <ul><li>Pros </li></ul><ul><li>Lots of culture </li></ul><ul><li>More jobs </li></ul><ul><li>+2 </li></ul><ul><li>...
Weighted Pro/Con <ul><li>Pros </li></ul><ul><li>+4 Lots of culture </li></ul><ul><li>+5 More jobs </li></ul><ul><li>+9 </l...
Grid Analysis Ratings: 0 - 5 43 1 0 2 4 3 3 Station Wagon 51 5 5 3 1 0 4 Sports Car 60 3 3 2 3 5 2 Hatchback 64 4 3 4 3 3 ...
Paired Comparison D. Come In Late C C. Work @ Home D C B. Extra $10K D C B A. Extra Week D. Come In Late C. Work @ Home B....
Additional Techniques <ul><li>Analytical Hierarchy Process </li></ul><ul><ul><li>Alternative to Grid Analysis </li></ul></...
Comparative vs Isolated <ul><li>Comparative </li></ul><ul><ul><li>+ Takes into account fuzzy attributes </li></ul></ul><ul...
Convert Categories to Numbers <ul><li>Don’t need to be linear </li></ul><ul><ul><li>Irrelevant 0  </li></ul></ul><ul><ul><...
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Prioritization Strategies (BarCamp Boston 6)

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Presentation on different strategies for determining priorities of to dos, projects, life goals and more. Presented Sunday, April 10th at BarCamp Boston 6.

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Prioritization Strategies (BarCamp Boston 6)

  1. 1. Prioritization Strategies Trevor Lohrbeer @FastFedora [email_address]
  2. 2. What Is A Priority? <ul><li>Value we assign to an item </li></ul><ul><li>Numeric: </li></ul><ul><ul><li>1 to 10 </li></ul></ul><ul><ul><li>0 to 100 </li></ul></ul><ul><ul><li>0+ </li></ul></ul><ul><li>Non-numeric: </li></ul><ul><ul><li>Critical, Major, Minor, Trivial </li></ul></ul><ul><ul><li>High, Medium, Low </li></ul></ul>
  3. 3. Why do we prioritize? <ul><li>Determine order </li></ul><ul><li>Schedule items </li></ul><ul><li>Select items </li></ul><ul><li>Allocate resource </li></ul><ul><li>Make a choice </li></ul>
  4. 4. Prioritize Using Data
  5. 5. Proxy <ul><li>Use a data metric as your priority </li></ul><ul><li>Pros: </li></ul><ul><ul><li>Quick & easy </li></ul></ul><ul><ul><li>Works with large sets of items </li></ul></ul><ul><li>Cons: </li></ul><ul><ul><li>Only one dimensional </li></ul></ul>
  6. 6. Score <ul><li>Calculate a score combining multiple metrics </li></ul><ul><li>Pros: </li></ul><ul><ul><li>Works with large sets of items </li></ul></ul><ul><ul><li>Takes into account multiple dimensions </li></ul></ul><ul><li>Cons: </li></ul><ul><ul><li>Formulas can be complex </li></ul></ul><ul><ul><li>Need to determine priorities of dimensions </li></ul></ul><ul><ul><li>Only works for independently valued dimensions </li></ul></ul>
  7. 7. Score Normalize – Weight – Sum Position = (Value – Min) / (Max – Min) Index = Cost Index + Length Index Score = ((Cost Position * 2) + (Length Position * 1)) / (2 + 1) 720 40.9% 115 32.8% 115 605 45.0% $605,000 Email archiving 717 42.1% 137 40.0% 137 580 43.1% $580,000 SAN Deployment 789 46.8% 155 45.9% 155 634 47.2% $634,000 Supply chain support 929 54.9% 174 52.1% 174 755 56.3% $755,000 Supply chain support 933 57.3% 211 64.3% 211 722 53.9% $722,000 Virtualization project 1,434 76.1% 101 28.2% 101 1,333 100.0% $1,333,000 Archiving & audit solutions 1,307 77.1% 227 69.5% 227 1,080 80.9% $1,080,000 Supply chain support 1,212 77.8% 320 100.0% 320 892 66.7% $892,000 Supply chain support Index Score Index Position Length Index Position Budget Project Name
  8. 8. Prioritize by Sorting
  9. 9. Arrange <ul><li>Manually put items in order </li></ul><ul><li>Pros: </li></ul><ul><ul><li>Quick & easy </li></ul></ul><ul><li>Cons: </li></ul><ul><ul><li>Only works with small number of items </li></ul></ul><ul><ul><li>Not good if items are close in priority </li></ul></ul>
  10. 10. Divide & Conquer <ul><li>Divide into piles </li></ul><ul><li>Yes – Maybe – No </li></ul><ul><li>Divide by baseline </li></ul><ul><li>Pros: </li></ul><ul><ul><li>Works with larger sets of items </li></ul></ul><ul><li>Cons: </li></ul><ul><ul><li>Not precise. Groups items into same priority. </li></ul></ul>
  11. 11. Prioritize by Deriving Values
  12. 12. Pro/Con <ul><li>Pros </li></ul><ul><li>Lots of culture </li></ul><ul><li>More jobs </li></ul><ul><li>+2 </li></ul><ul><li>Cons </li></ul><ul><li>Less friendly </li></ul><ul><li>More expensive </li></ul><ul><li>Colder climate </li></ul><ul><li>Farther from family </li></ul><ul><li>-4 </li></ul>-2
  13. 13. Weighted Pro/Con <ul><li>Pros </li></ul><ul><li>+4 Lots of culture </li></ul><ul><li>+5 More jobs </li></ul><ul><li>+9 </li></ul><ul><li>Cons </li></ul><ul><li>-1 Less friendly </li></ul><ul><li>-3 More expensive </li></ul><ul><li>-2 Colder climate </li></ul><ul><li>-1 Farther from family </li></ul><ul><li>-7 </li></ul>+2
  14. 14. Grid Analysis Ratings: 0 - 5 43 1 0 2 4 3 3 Station Wagon 51 5 5 3 1 0 4 Sports Car 60 3 3 2 3 5 2 Hatchback 64 4 3 4 3 3 3 Sedan   3 2 4 2 5 3 Weights: Total Style Coolness Amenities Space MPG Cost  
  15. 15. Paired Comparison D. Come In Late C C. Work @ Home D C B. Extra $10K D C B A. Extra Week D. Come In Late C. Work @ Home B. Extra $10K A. Extra Week 0 A. Extra Week 1 B. Extra $10K 2 D. Come In Late 3 C. Work @ Home
  16. 16. Additional Techniques <ul><li>Analytical Hierarchy Process </li></ul><ul><ul><li>Alternative to Grid Analysis </li></ul></ul><ul><ul><li>Useful for groups </li></ul></ul><ul><li>Parento Analysis </li></ul><ul><ul><li>Prioritizes root causes for a set of problems </li></ul></ul><ul><li>Conjoint Analysis </li></ul><ul><ul><li>Many dimensions create lots of options </li></ul></ul><ul><ul><li>Rating all options impractical </li></ul></ul>
  17. 17. Comparative vs Isolated <ul><li>Comparative </li></ul><ul><ul><li>+ Takes into account fuzzy attributes </li></ul></ul><ul><ul><li>+ Can handle items with no data </li></ul></ul><ul><ul><li>— New items can change order </li></ul></ul><ul><ul><li>— Less stable, ranks can change </li></ul></ul><ul><li>Isolated </li></ul><ul><li>+ New items don’t affect existing ranks + Usually more stable, fewer rank reversals </li></ul>
  18. 18. Convert Categories to Numbers <ul><li>Don’t need to be linear </li></ul><ul><ul><li>Irrelevant 0 </li></ul></ul><ul><ul><li>A little important 1 </li></ul></ul><ul><ul><li>Somewhat important 10 </li></ul></ul><ul><ul><li>Very important 50 </li></ul></ul><ul><ul><li>Mandatory 250 </li></ul></ul>

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