Presentatie Workshop CollectiveAccess Seth Kaufman

Open Source Collections Management Software

What is it? Collections management software for museums, archives and special collections. Collections presentation software providing framework for web and kiosk applications; includes media clients such as a high-resolution image viewer and audio/ video player, and can transcode video & audio formats. A collaboration between Whirl-i-Gig and partner institutions in N.America & Europe. Freely available under the open source GNU Public License (GPL).

Objectives Provide highly conﬁgurable cataloguing tool capable of supporting most any standard. Provide a free platform for evaluating approaches and ideas for your project. Take full advantage of web services. Provide robust public access tools – both web-based and mobile. Provide the tools that real-world projects actually need.

Version History Version 0.5x (ﬁrst publicly released version) Originally named OpenCollection First deployed in 2004 Version 0.6/1.0 (aka. “Providence”) First released in mid-2009 Addresses many of the limitations of the 0.5x model that were exposed in 4+ years of real-world use in a variety of settings In use at 40+ sites (that we know of) worldwide

Features in 0.6/1.0 Web based: all functions accessed via a web-browser Multilingual cataloguing: all fields support translation into multiple languages. Not object-centric: object and authority items (people, geographic places, events, film productions) can be given equal importance in the user interface. Configurable schema: all fields are configurable. No hardcoded fields. Compound fields: configurable fields can be composed of many values, each having a specific type (eg. text, date range, number, predefined list, lookup into an authority or web-service). This makes support for complex metadata schemes possible. Pre-configured standards: Can be automatically configured to support various metadata schemes via configuration profiles. Initial support for PBCore, DublinCore, VRA, DarwinCore, SPECTRUM, and a selection of use-specific custom schemas (eg. location-based photo archive, documentary archive, exhibition archive). You can create your own metadata schemes.

Features in 0.6/1.0 Digital asset management functions: supports many image, audio, video and document ﬁle formats. Vocabularies: extensive support for authority lists and controlled vocabularies, including Getty AAT (Dutch & English versions). Georeferencing/GIS support: can import KML/KMZ ﬁles, use Google or GeoNames.org for geocoding and generate maps via GoogleMaps API. Providing web services: provides sets of REST and SOAP based web services for search, browse, editing and handling of user-generated content. Consuming web services: plugins allow cataloguing via GeoNames.org, Library of Congress Subject Headings and GoogleMaps. Coming plugins provide support for OpenCalais.org and Flickr. Operating system choices: Can run on Linux/Unix, Mac OS X and Windows servers.

Improvements in 0.6/1.0 Overhauled user interface: fewer clicks, easier navigation. Uses shiny new browser features that weren’t available in 2003-2004 when the 0.5x UI was designed. “Pluggable” search engine: can use any back-end search engine for which a plug-in has been written. Five engines are being developed for the ﬁrst release: PHP Lucene, Apache SOLR, and MySQL FullText. New engines can be employed without having to rewrite the core application. Extensibility: support for implementation of custom plugins for parsing and transforming media; user authentication; new value types for ﬁelds (eg. custom web-service lookups); generation of accession/id numbers; hooks into UI for additional functionality. Better support for Spectrum-mandated functions: loans, conservation events, object intake, etc. can now be modeled as per Spectrum if desired.

Improvements in 0.6/1.0 Better media cataloguing: greatly improved tools for cataloguing and annotating image, audio and video media, including time- based cataloguing. New media types: adding built-in support for media formats such as OpenEXR, Adobe DNG and DPX (digital ﬁlm). Improved playback of video and audio: completely overhauled video and audio player with built-in cataloguing and annotation tools and support for H.264. Embedded metadata: Ability to extract IPTC, XMP and EXIF metadata from uploaded media. Repository support: can store media + XML serialized metadata is preservation repository environments such as Fedora (http:// www.fedora-commons.org) or IRODS (http://www.irods.org)

Better Public Access in 0.6/1.0 Faceted browsing: browse collections with selective ﬁltering. User-provided content: support for user tagging, commenting and submission of resources. Improved time-based media presentation: new Flash-based media player provides display of time-based cataloguing during playback and can display synchronized media (eg. images during an audio interview). Curated sets: tools for creating ordered, annotated sets of objects or authority items and presenting these sets as slideshows, timelines and maps. Tours: tools for creating location-based “tours” of collections. Mobile applications: an open-source iPhone application for building museum tours based upon CA-hosted content is in development. All of these features are developed by the community and are open-sourced by their sponsors.

User Support Online support. First line of support is active user forums on CollectiveAccess.org. Project wiki. Provides latest documentation and place for users to design and discuss new features collaboratively. Bug tracker. Bugs, improvements and feature requests can be made on our publicly accessible bug tracker (http:// bugs.collectiveaccess.org:9000) E-mail. We answer our email (usually). Project has archivists on staff. Archivists specializing in various areas (ﬁlm preservation, art, standard compliance, etc.) work directly for the project and support users with speciﬁc needs. Paid support. Paid support can be obtained, if desired, from the Project or 3rd party vendors in your area.

Open Source? All software is free to download and use. There is no commercial aspect to the project. GNU Public License version 2 (GPLv2): do what you want with the software. Forever. Source code is included: Gives you the freedom and ability to modify the software to suit your needs. Software can never orphaned as user community has the means (source code and legal rights) to ﬁx bugs and maintain compatibility. GPLv2 gives you the right to distribute your modiﬁcations so long as source code is included.

History Project began in 2003 by Whirl-i-Gig, with roots in web- based cataloguing systems developed in the 1990’s. First users start working in 2005. February 2007: ﬁrst public release. November 2008: Name change from OpenCollection to CollectiveAccess. February 2009: First ﬁve sites begin using 0.6 for work. Summer 2009: First public release of 0.6 Today: Most than 40 institutional users (that we know about).

Selected users Deutsche Kinemathek, Berlin American Museum of Natural History, NY New Museum for Contemporary Art, NY Academy of Motion Picture Arts and Sciences, Hollywood, California Jewish Museum, Prague Nederlands Institut voor Oorlogsdocumentatie, Amsterdam National Museum of Women Artists, Washington, D.C. National September 11th Memorial, New York, NY Hansen’s Snobliz (an ice cream shop!), New Orleans, LA

Types of collections Fine Art Film Technology Architectural design archives Costumes and clothing Anthropology/ethnographic collections Biodiversity conservation (ﬁeld photographs) Oral history Exhibition asset management Corporate archives Photography Historical societies

Funding Whirl-i-Gig’s work on CA directly funded by users - all developed code is contractually covered by the GPL. Indirect funding through our related work in cultural heritage and the natural sciences. Indirect support from Kulturstiftung des Bundes, Bundeszentrale für politische Bildung, IMLS, NEH, NEA, the New York State Council for the Arts (NYSCA) and New York City Department of Cultural Affairs through project partners.

Overarching goals Continue to develop broad-based international user community. Establish CA as a viable platform for the widest practical range of uses in as many locales as possible. Expand support infrastructure: net-based community support as well as local consultants. Establish productive collaborations with complementary projects. Release 1.0 before end of 2010!

Thank you! Questions or comments? Contact: Seth Kaufman (seth@CollectiveAccess.org) For more information on CollectiveAccess: http://www.CollectiveAccess.org

Presentatie Workshop CollectiveAccess Seth Kaufman

by FARO on May 19, 2010

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