Brugge Disaster Planning
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Brugge Disaster Planning






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Brugge Disaster Planning Brugge Disaster Planning Presentation Transcript

  • Cultural heritage emergency preparedness and disaster planning Leon Smets
  • Project: Network appoach to security for collection managing institutions/organisations in Flanders About safety of people and premises … (sécurité)
  • ..and security of the premises, collections, files and capital assets (protection)
  • Nivelles 1989 arson
  • Vienna, Kunsthistorisches Museum Theft with burglary May 2003
  • Yorkshire, flood June 2007
  • Galmaarden May 2008 fire (arson?)
  • Tournai February 2008 hold-up
  • Perpignan September 2007 looting
  • Bourges October 2008 fire (arson?)
  • Weimar, Anna-Amalia library roof repairs September 2004
  • Dresden, Zwinger Flood August 2002
  • Iowa, Ice House Museum flood, June 2008
  • Steyl (Nl), Museum of the Civic Guard April 2008 fire (arson)
  • Purpose of the effort for safety and security = proactive policy, emphasized on prevention by:
    • minimizing the vulnerability of the organisation, persons, premises, collections and files
    • increasing (maximizing) the ability to prevent and protect
    • raising emergency preparedness
  • calamity
    • A disastrous event and situation beyond one’s control, whether or not sudden, due to technical defect, natural disaster, molestation or proces of decay
    • On a local scale
    • Causing or leading to damage to building and contents (heritage) and jeopardizing staff and visitors
    • 2 sorts
      • incidents for witch we can try to be prepared for (flood, arson, looting…)
      • exceptional catastrophe
  • Incidents
    • Cultural heritage emergency preparedness and disaster planning helps to avoid that an incident grows into a small disaster or calamity
    • Importance of attention to incidents and near-incidents
    • Importance of reporting incidents
  • How is the project organized?
    • Collaboration between municipal heritage unit (organisation, coordinates), FARO (Flemish support facility, process support), external security expert (technical content and risk assessment) and municipal emergency services (police, fire brigade)
    • Appeal and info meeting for heritage organisations and institutions (museums, archives, heritage libraries, churches …
    • Two goals:
      • All participants must draw up and start to implement an emergencyplan during the project
      • At the end they must continue in a network
  • Cultural heritage emergency preparedness and disaster plan
    • Consistent programme of working and informative meetings, personal supervision and customised recommandations
    • Prepares for potential calamity by:
    • Organisationscheme, engagementsystem and warningsystem
    • Contains a.o
      • lists of contact persons (internal, external)
      • addresses of suppliers, companies…
      • evacuation instructions
      • floorplans, escape routes, localisation of facilities
      • instructions first tidy up collections
      • list of priority collection items
      • emergency supplies
      • training plan
  • In a cultural heritage emergency preparedness and disaster plan you’ll find a.o.
    • Liabilities, instructions and guidelines for aid to persons, preservation of building and company (loss, breakdown)(business emergency aid)
    • Collection emergency aid
  • Purpose and necessity of the plan:
    • to act well organised, prepared and appropriate in emergency situation
    • to avoid consequential loss
    • to gain time
    • preventive effects when regularly brought up to date, attentive for security
  • Framework of network approach
    • Agree on timing (9 months)
    • 4 or 5 meetings, plenary sessions
    • Visit security expert and local emergency services: risk assessment
    • Last meeting focalized on networking
    • Visit and adjusting by security expert
    • Continuation of the network, thematic meetings (2-3 times/year) and workshops
  • Conditions to work out and implement emergency preparedness and disaster plan
    • committment of direction
    • clearly define objectives and tasks; clear agreements with external (emergency) services
    • keep plan up to date
    • raise a team/teams and provide training (first aid; object handling; emergency salvage water damage …)
    • provide ressources
    • Diffuse the plan within the organisation
    • keep the plan up to date (addresses, phone numbers, locations, staffmembers…)
  • Risk assessment
    • 4 kinds of risks: natural causes; technical/mechanical defects; accidents; human behaviour/faults
    • Assessment of potential risks.
      • Probability x effect
    • Every staff-member and co-worker has to be involved
    • Denominate all possible kinds of risks, a.o:
      • fire (day/night), burglary (day/night), theft (internal/day/night), robbery, wilful damage, vandalism, flooding, technical risks ….
  • Some elements of the plan
    • Crisis team (crisis manager ≠ director)
    • Liabilities, instructions and guidelines for aid to persons, preservation of building and company (business emergency aid): security staffmembers
    • Collection emergency aid: training (handling, evacuation…), alarm procedures, table top, arrangement temporary housing, …
    • Contacts external services:
      • emergency services (procedures, exercises, instructions, attainability…
      • Transport services, auxaliary companies, restorers
    • How to react (general instructions, specifically per staff member and employee)
    • How to evacuate (people, collections; co-ordination, arrangements; registration; transport; destination)
    • List of priorities collection items
    • List and location of emergency materials
    • Networking: set up and maintain
    • Recovery plan after disaster
  • Effects
    • More attention to safety and security
    • Involvement of direction and whole organisation
    • Written emergency preparedness and disaster plan
    • Better and lasting relation with emergency services
    • Thematic meetings and workshops > results
    • Joining of new members – heritage owners
    • Investment in prevention
    • Networking, motivating
  • Mechelen (Malines), collection emergency team
  • [email_address]