Cultural heritage emergency preparedness and disaster planning Leon Smets
Project: Network appoach to security for collection managing institutions/organisations in Flanders  About safety of peopl...
..and security of the premises, collections, files and capital assets (protection)
Nivelles  1989 arson
Vienna, Kunsthistorisches Museum Theft with burglary  May 2003
Yorkshire, flood June 2007
Galmaarden May 2008  fire (arson?)
Tournai  February 2008 hold-up
Perpignan  September 2007 looting
Bourges October 2008 fire (arson?)
Weimar, Anna-Amalia library roof repairs  September 2004
Dresden, Zwinger Flood August 2002
Iowa, Ice House Museum flood, June 2008
Steyl (Nl),  Museum of the Civic Guard April 2008  fire (arson)
Purpose of the effort for safety and security = proactive policy, emphasized on prevention by: <ul><li>minimizing the vuln...
calamity <ul><li>A disastrous event and situation beyond one’s control, whether or not sudden, due to technical defect, na...
Incidents <ul><li>Cultural heritage emergency preparedness and disaster planning helps to avoid that an incident grows int...
 
 
 
 
 
 
 
How is the project organized? <ul><li>Collaboration between municipal heritage unit (organisation, coordinates), FARO (Fle...
Cultural heritage emergency preparedness and disaster plan <ul><li>Consistent programme of working and informative meeting...
In a cultural heritage emergency preparedness and disaster plan you’ll find a.o. <ul><li>Liabilities, instructions and gui...
Purpose and necessity of the plan: <ul><li>to act well organised, prepared and appropriate in emergency situation </li></u...
 
Framework of network approach <ul><li>Agree on timing (9 months) </li></ul><ul><li>4 or 5 meetings, plenary sessions </li>...
Conditions to work out and implement  emergency preparedness and disaster plan <ul><li>committment of direction   </li></u...
Risk assessment <ul><li>4 kinds of risks: natural causes; technical/mechanical defects; accidents; human behaviour/faults ...
Some elements of the plan <ul><li>Crisis team (crisis manager  ≠ director) </li></ul><ul><li>Liabilities, instructions and...
<ul><li>How to react (general instructions, specifically per staff member and employee) </li></ul><ul><li>How to evacuate ...
Effects <ul><li>More attention to safety and security </li></ul><ul><li>Involvement of direction and whole organisation </...
 
 
 
 
 
 
Mechelen (Malines),  collection emergency team
www.faronet.be [email_address]
www.museum-security.org
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Brugge Disaster Planning

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Brugge Disaster Planning

  1. 1. Cultural heritage emergency preparedness and disaster planning Leon Smets
  2. 2. Project: Network appoach to security for collection managing institutions/organisations in Flanders About safety of people and premises … (sécurité)
  3. 3. ..and security of the premises, collections, files and capital assets (protection)
  4. 4. Nivelles 1989 arson
  5. 5. Vienna, Kunsthistorisches Museum Theft with burglary May 2003
  6. 6. Yorkshire, flood June 2007
  7. 7. Galmaarden May 2008 fire (arson?)
  8. 8. Tournai February 2008 hold-up
  9. 9. Perpignan September 2007 looting
  10. 10. Bourges October 2008 fire (arson?)
  11. 11. Weimar, Anna-Amalia library roof repairs September 2004
  12. 12. Dresden, Zwinger Flood August 2002
  13. 13. Iowa, Ice House Museum flood, June 2008
  14. 14. Steyl (Nl), Museum of the Civic Guard April 2008 fire (arson)
  15. 15. Purpose of the effort for safety and security = proactive policy, emphasized on prevention by: <ul><li>minimizing the vulnerability of the organisation, persons, premises, collections and files </li></ul><ul><li>increasing (maximizing) the ability to prevent and protect </li></ul><ul><li>raising emergency preparedness </li></ul>
  16. 16. calamity <ul><li>A disastrous event and situation beyond one’s control, whether or not sudden, due to technical defect, natural disaster, molestation or proces of decay </li></ul><ul><li>On a local scale </li></ul><ul><li>Causing or leading to damage to building and contents (heritage) and jeopardizing staff and visitors </li></ul><ul><li>2 sorts </li></ul><ul><ul><li>incidents for witch we can try to be prepared for (flood, arson, looting…) </li></ul></ul><ul><ul><li>exceptional catastrophe </li></ul></ul>
  17. 17. Incidents <ul><li>Cultural heritage emergency preparedness and disaster planning helps to avoid that an incident grows into a small disaster or calamity </li></ul><ul><li>Importance of attention to incidents and near-incidents </li></ul><ul><li>Importance of reporting incidents </li></ul>
  18. 25. How is the project organized? <ul><li>Collaboration between municipal heritage unit (organisation, coordinates), FARO (Flemish support facility, process support), external security expert (technical content and risk assessment) and municipal emergency services (police, fire brigade) </li></ul><ul><li>Appeal and info meeting for heritage organisations and institutions (museums, archives, heritage libraries, churches … </li></ul><ul><li>Two goals: </li></ul><ul><ul><li>All participants must draw up and start to implement an emergencyplan during the project </li></ul></ul><ul><ul><li>At the end they must continue in a network </li></ul></ul>
  19. 26. Cultural heritage emergency preparedness and disaster plan <ul><li>Consistent programme of working and informative meetings, personal supervision and customised recommandations </li></ul><ul><li>Prepares for potential calamity by: </li></ul><ul><li>Organisationscheme, engagementsystem and warningsystem </li></ul><ul><li>Contains a.o </li></ul><ul><ul><li>lists of contact persons (internal, external) </li></ul></ul><ul><ul><li>addresses of suppliers, companies… </li></ul></ul><ul><ul><li>evacuation instructions </li></ul></ul><ul><ul><li>floorplans, escape routes, localisation of facilities </li></ul></ul><ul><ul><li>instructions first tidy up collections </li></ul></ul><ul><ul><li>list of priority collection items </li></ul></ul><ul><ul><li>emergency supplies </li></ul></ul><ul><ul><li>training plan </li></ul></ul>
  20. 27. In a cultural heritage emergency preparedness and disaster plan you’ll find a.o. <ul><li>Liabilities, instructions and guidelines for aid to persons, preservation of building and company (loss, breakdown)(business emergency aid) </li></ul><ul><li>Collection emergency aid </li></ul>
  21. 28. Purpose and necessity of the plan: <ul><li>to act well organised, prepared and appropriate in emergency situation </li></ul><ul><li>to avoid consequential loss </li></ul><ul><li>to gain time </li></ul><ul><li>preventive effects when regularly brought up to date, attentive for security </li></ul>
  22. 30. Framework of network approach <ul><li>Agree on timing (9 months) </li></ul><ul><li>4 or 5 meetings, plenary sessions </li></ul><ul><li>Visit security expert and local emergency services: risk assessment </li></ul><ul><li>Last meeting focalized on networking </li></ul><ul><li>Visit and adjusting by security expert </li></ul><ul><li>Continuation of the network, thematic meetings (2-3 times/year) and workshops </li></ul>
  23. 31. Conditions to work out and implement emergency preparedness and disaster plan <ul><li>committment of direction </li></ul><ul><li>clearly define objectives and tasks; clear agreements with external (emergency) services </li></ul><ul><li>keep plan up to date </li></ul><ul><li>raise a team/teams and provide training (first aid; object handling; emergency salvage water damage …) </li></ul><ul><li>provide ressources </li></ul><ul><li>Diffuse the plan within the organisation </li></ul><ul><li>keep the plan up to date (addresses, phone numbers, locations, staffmembers…) </li></ul>
  24. 32. Risk assessment <ul><li>4 kinds of risks: natural causes; technical/mechanical defects; accidents; human behaviour/faults </li></ul><ul><li>Assessment of potential risks. </li></ul><ul><ul><li>Probability x effect </li></ul></ul><ul><li>Every staff-member and co-worker has to be involved </li></ul><ul><li>Denominate all possible kinds of risks, a.o: </li></ul><ul><ul><li>fire (day/night), burglary (day/night), theft (internal/day/night), robbery, wilful damage, vandalism, flooding, technical risks …. </li></ul></ul>
  25. 33. Some elements of the plan <ul><li>Crisis team (crisis manager ≠ director) </li></ul><ul><li>Liabilities, instructions and guidelines for aid to persons, preservation of building and company (business emergency aid): security staffmembers </li></ul><ul><li>Collection emergency aid: training (handling, evacuation…), alarm procedures, table top, arrangement temporary housing, … </li></ul><ul><li>Contacts external services: </li></ul><ul><ul><li>emergency services (procedures, exercises, instructions, attainability… </li></ul></ul><ul><ul><li>Transport services, auxaliary companies, restorers </li></ul></ul>
  26. 34. <ul><li>How to react (general instructions, specifically per staff member and employee) </li></ul><ul><li>How to evacuate (people, collections; co-ordination, arrangements; registration; transport; destination) </li></ul><ul><li>List of priorities collection items </li></ul><ul><li>List and location of emergency materials </li></ul><ul><li>Networking: set up and maintain </li></ul><ul><li>Recovery plan after disaster </li></ul>
  27. 35. Effects <ul><li>More attention to safety and security </li></ul><ul><li>Involvement of direction and whole organisation </li></ul><ul><li>Written emergency preparedness and disaster plan </li></ul><ul><li>Better and lasting relation with emergency services </li></ul><ul><li>Thematic meetings and workshops > results </li></ul><ul><li>Joining of new members – heritage owners </li></ul><ul><li>Investment in prevention </li></ul><ul><li>Networking, motivating </li></ul>
  28. 42. Mechelen (Malines), collection emergency team
  29. 43. www.faronet.be [email_address]
  30. 44. www.museum-security.org

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