Proposal
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  • 1. By Faraz Ahmad Khan Roll No:1211037 BS-Software Engineering 3rd Semester Morning 1 Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 2. Purpose Of Proposals The purpose of a proposal is similar to that of a recommendation-justification report, both aim to solve a problem, after a procedure, find answer to questions, after advice and training, or conduct research on a topic of interest. Basically a requester is concerned with one question: Will the proposal as stated meet our needs? May be such types of proposal are given:  To sell property, such as airplanes, machine, buildings.  To construct parking structure, building, bridges, water system, etc.  To survey water areas for possible oil fields. Although the above topics are large in scope, smaller projects are also made known to individual and corporation:  Improving engineering and just-in-time (JIT) performance within a company. 2 Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 3. Cont of Purpose Of Proposal     Communication strategic issues throughout the company. Preparing international managers for work in Asia. Planning and basic research before developing an automobile factory. Constructing—as a subcontractor—buildings as part of a large project. 3 Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 4. Cont of Purpose Of Proposal There are several formats to a proposal, but one that has the greatest flexibility and has achieved the widest acceptance is as follows: Front Matter  Letter of transmittal  Title Page  Project Summary (approx. 200 word abstract) Introduction:It presents and summarizes the problem you intend to solve and your solution to that problem, including the benefits the reader/group will receive from the solution and the cost of that solution. Body Project Proposal: (Includes Statement of the Problem, Proposed Solution(s), Program of Implementation, Conclusions/Recommendations) Faraz Ahmad Khan BS-SE 3rd Semester 4 Thursday, January 09, 2014
  • 5. Kinds Of Proposals There are many types of proposal including RFP (Request for Proposal), informal proposal, businessproposal, marketing proposal, project proposal, sales proposal, research proposal, grant proposal, book proposal, and speculative proposal.Some require us to respond in very specific ways; e.g., an RFP requires detailed responses toparticular questions. Grant proposals may be similar, where applicants must complete specific forms.The Top 5 Proposal Types that people seek help with online are:  Grant Proposals - For funding proposals to all levels of government.  Business Proposals - For all types of business proposals  Technical Proposals - Research, academic, business and government  Project Proposals - For all types of projects - all sectors  Sales Proposals - For all types of products and services 5 Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 6. Cont Kinds Of Proposals No doubt there are other types of proposals as well. These are just the ones that I noticed that peoplewho were coming to my websites have been looking for information on.There are many different types of proposal requests created by organizations for a variety of purposes. Proposal requests are useful when attempting to negotiate the terms of providing a service orrequesting resources for operational or project needs. A proposal request is most often used to secure a contract with another organization or to obtain funding for a specific purpose.The most common form of a proposal request is a solicited request, also known as a request forproposal, or RFP. This type of proposal request may be advertised in a local or industrial publication byan entity to directly request vendors to send in written proposals. 6 Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 7. Parts Of Proposals 1. Cover Letter 2. Proposal Summary 3. Introduction 4. Problem Statement 5. Target Population 6. Goal 7. Objectives 8. Methods 9. Evaluation 10. Budget 11. Future Funding 12. Supporting Material Faraz Ahmad Khan BS-SE 3rd Semester 7 Thursday, January 09, 2014
  • 8. Cont Parts Of Proposals 1. Cover Letter a. It identifies the applicant to the Fellowship submitting the project proposal b. It identifies what you are sending them and what you are requesting from them. c. It is signed by the applicant for the Fellowship. 2. Proposal Summary a.It is less than one page. b. It describes the problem you propose to solve/the issue that you want to address, how you plan to solve it, and how much it will cost. Faraz Ahmad Khan BS-SE 3rd Semester 8 Thursday, January 09, 2014
  • 9. Cont Parts Of Proposals 3. Introduction a. It describes you, your educational and/or professional background relevant to the project, your language abilities, and shows your involvement and understanding of water resources management issues in your region /country /locality. b. It describes your institutional affiliations, your expertise in the field and your ability to design and deliver the proposed project, your other programs, activities, and accomplishments. c. It states why you are interested in the subject area of the proposal. d. It identifies whether you intend to seek other funding sources, including nongrant sources. e. It mentions the support or acclaim you have received from others. 9 Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 10. Cont Parts Of Proposals 4. Problem Statement a. It states exactly and specifically what the problem is. b. It identifies the underlying causes of the problem. c. It documents the problem and gives evidence for your explanation of it. d. It states how serious and widespread the problem is. It states how many people are affected. e. It identifies the likely consequences if the problem is allowed to continue. f. The problem statement shows that you have a good understanding of the problem or issue targeted by the proposed project 5. Target Population a. It identifies the target population and states how many of them will benefit from the proposed program. b. It shows that you are knowledgeable about the target group. 10 c. It argues convincingly why the target group has been chosen. Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 11. Cont Parts Of Proposals 6. Goal a. It identifies what you want to accomplish. b. The goal flows logically from the causes of the problem. c. Accomplishing the goal will reduce or eliminate the problem. d. It is realistic to try to achieve the goal. 7. Objectives a. They flow logically from the problem and the goal. b. They lead to the reduction of the problem and achievement of the goal. c. They are specific. d. They are measurable. e. It is realistic to accomplish them in the time specified. f. They identify who is responsible for them. g. They state by what date they will be accomplished. Faraz Ahmad Khan BS-SE 3rd Semester 11 Thursday, January 09, 2014
  • 12. Cont Parts Of Proposals 8. Methods a. They describe how you will accomplish each objective. b. They describe who you will work with or who will help you, what are their qualifications, and what they will do. c. They identify other methods considered and rejected. e. They identify the facilities, equipment, and materials needed to operate the program. f. They provide a time-line of the project development and implementation g. They explain how the people being served and other stakeholders will be able to influence the program. 12 Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 13. Cont Parts Of Proposals 9. Evaluation a. It describes the method(s) you will use to evaluate (and monitor) the program. b. It describes who will carry out the evaluation. When. c. It tells the reader what you will be looking for in the evaluation. d. It describes what will be done with the results. 13 Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 14. Cont Parts Of Proposals 10. Budget a. The budget is an accurate reflection of the projected costs and revenue involved in running your program. b. The budget compares favorably with those of similar programs. c. All the cost items are justified. d. It is comprehensive, with all costs directly related to the project are taken into account (not the costs related to the residency period in Sydney) e. It is easily readable. Preferably presented in a separate Excel document, with a line for each budget item. f. It adds up correctly. g. It does not exceed the US$10,000 limit for the project grant (if additional or on14 going funding is required, its source should be identified) Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014
  • 15. Cont Parts Of Proposals 11. Future Funding (if applicable) a. It describes how much financial support will be necessary to keep the program going once current funding expires. b. It identifies the likelihood of additional support, including other funders to which the proposal is being sent. c. It makes a case for the likelihood of those funders continuing financial support for the program. 12. Supporting Material a. Letters of support , prior work in the area b. Other supporting material is included (press articles, etc.). Faraz Ahmad Khan BS-SE 3rd Semester 15 Thursday, January 09, 2014
  • 16. 16 Faraz Ahmad Khan BS-SE 3rd Semester Thursday, January 09, 2014