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From Print to Electronic: Using the Open Journal System (OJS) to Publish an E-Journal
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From Print to Electronic: Using the Open Journal System (OJS) to Publish an E-Journal

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The webinar will present the Open Journal System (OJS), developed as part of the Open Knowledge Project, which is an open source software freely available that promotes open access to research and …

The webinar will present the Open Journal System (OJS), developed as part of the Open Knowledge Project, which is an open source software freely available that promotes open access to research and scholarship. This webinar will discuss how OJS can be used to launch an open access journal as well as the challenges faced with producing an online journal.

Published in: Technology, Education

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  • IAALD uses the fee option at the lowest price for a platform fee
  • OJS Provides:

    A homepage that can be customized
    Total production system from submission to publication
    Local administrative functions
    Open or closed access
    Can do by individual articles
    Manage subscribers
    Allows payment through the website

  • Allows for the division of labor
    Site administratior
    Responsible for the overall administration of OJS
    Journal Manager
    Manages the journal formatting and the users


  • First three activities remain the same as do the costs
    Mailing costs are replaced with the cost of maintaining the platform
    In IAALD’s case, we reduced our distribution costs by 50%
  • Not an easy transition
    Did not understand the system
    Learned by trial and error
    Began with v. 3, 2010
    Began in the middle of the process
    Used the system just to replace the distribution
    Did not use it to its potential
    Did not know the potential
    Had to set myself up in all user roles to make the system work
    Would have to keep track of the function to know what I had permission to do





  • Smooth sailing – almost!
  • Learned more about the system as you can see from the QB contents
  • Transcript

    • 1. From Print to Electronic Using the Open Journal System to Publish an E-Journal
    • 2. Open Journal System (OJS) • Manages and publishes journals • Open source • Part of a suite of projects from the Public Knowledge Project (PKP) – Open Journals System (OJS) – Open Monograph Press (OMP) – Open Conference System (OCS) – Open Harvester System (OHS) 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 3. Regions Using OJS as of 2011 • East Asia & Pacific: 831 • Europe & Central Asia: 1142 • Latin America & Caribbean: 1959 • Middle East & North Africa: 76 • North America: 558 • South Asia: 193 • Sub-Saharan Africa: 302 • unknown: 742 Total: 5803 7/2/2014 Webinar on OJS, Toni Greider Presenter https://pkp.sfu.ca/ojs/ojs-usage/ojs-map/ accessed 24 June 2014
    • 4. Current Use Number of Journals Published on the Platform as of 2013 – 7,021 7/2/2014 Webinar on OJS, Toni Greider Presenter https://pkp.sfu.ca/ojs/ojs-usage/ojs-stats/ accessed 24 June 2014
    • 5. Features • Local installation and configuration • Total journal management • Subscription module with delayed open access • Comprehensive indexing • Reading tools • Email notification 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 6. Hosting Options • Install OJS software on your server – No charge, download from PKP Server – You bear all set up and maintenance costs • Install OJS on PKP servers – Fee varies on option chosen – Technical support – Options range in price from US$850 to US$2700 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 7. 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 8. 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 9. Decisions • Site Administrator – Only one can be designated • Reader self registration • Open/Closed Access • Journal or article level • Language 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 10. Decisions • Journal Manager – Layout of the journal – User roles – Default e-mails – Forms – Statistics 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 11. Print vs Electronic • Reviewing articles • Editing articles • Production – Formatting – Proofreading – Quality check • Distribution – Mailing list maintenance – Delivered to the individual • Reviewing articles • Editing articles • Production – Formatting – Proofreading – Quality check • Distribution – Housed on a server – Individual must access 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 12. AIW Migration 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 13. 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 14. 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 15. 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 16. QB Migration 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 17. IAALD Titles 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 18. What we learned (Production) • Think through the entire process • Learn everything you can about the system before you begin – What can it do • What do you want to use • Divide up the duties – System lends itself well to that – different people can have different roles • Heavily promote it so your users know where to find the journal 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 19. What we learned (User) • Let the user know about the advantages of the system – RSS Feeds – Reading tools (if configured) 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 20. Final Words of Wisdom • Open access costs • OJS provides an affordable venue – Downloaded software • Set up and maintenance costs – Hosted solution • Platform fee (reasonable) 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 21. Final Words of Wisdom • Producing a quality journal is not inexpensive • IAALD – Volunteers for reviewing – Volunteers for Editing – Outsources layout and proofreading • A quality journal demands both quality editing and production 7/2/2014 Webinar on OJS, Toni Greider Presenter
    • 22. Contact Information Toni Greider Director of International Programs University of Kentucky Lexington, KY 40506 USA Email: Toni.Greider@uky.edu 7/2/2014 Webinar on OJS, Toni Greider Presenter

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