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Systems Analysis and Design9th EditionChapter 9Data Design
Chapter Objectives• Explain file-oriented systems and how they differ  from database management systems• Explain data desi...
Chapter Objectives• Explain the importance of codes and describe  various coding schemes• Explain data warehousing and dat...
Introduction• Begins with a review of data design concepts  and terminology, then discusses file-based  systems and databa...
Data Design Concepts• Data Structures   – Each file or table     contains data about     people, places, things or     eve...
Data Design Concepts                • Overview of File                  Processing                   – File processing can...
Data Design Concepts• Overview of File Processing  – Various types of files     •   Master file     •   Table file     •  ...
Data Design Concepts• The Evolution from File  Systems to Database  Systems   – A database management     system (DBMS) is...
Data Design Concepts• The Evolution from File Systems to Database  Systems  – Some Advantages     • Scalability     • Bett...
DBMS Components              • Interfaces for Users,                Database Administrators,                and Related Sy...
DBMS Components• Interfaces for Users, Database  Administrators, and Related Systems  – Related information systems     • ...
DBMS Components• Data Manipulation Language  – A data manipulation language (DML) controls    database operations, includi...
DBMS Components• Physical Data Repository  – The data dictionary is transformed into a physical    data repository, which ...
Web-Based Database Design• Characteristics of Web-Based Design                                        14
Web-Based Database Design• Internet Terminology  – Web browser  – Web page  – HTML (Hypertext Markup Language)  – Tags  – ...
Web-Based Database Design• Internet Terminology  – Intranet  – Extranet  – Protocols  – Web-centric  – Clients  – Servers ...
Web-Based Database Design• Connecting a Database to the Web  – Database must be connected to the Internet or    intranet  ...
Data Design Terminology• Definitions   –   Entity   –   Table or file   –   Field   –   Record        • Tuple             ...
Data Design Terminology• Key Fields  – Primary key  – Candidate key  – Foreign key  – Secondary key                       ...
Data Design Terminology                 • Referential Integrity                    – Validity checks can help             ...
Entity-Relationship Diagrams• Drawing an ERD  – The first step is to list the    entities that you identified    during th...
Entity-Relationship Diagrams                 • Types of Relationships                    – Three types of                 ...
Entity-Relationship Diagrams• Cardinality      • Cardinality notation      • Crow’s foot notation      • Unified Modeling ...
Normalization• Standard Notation Format  – Designing tables is easier if you use a standard    notation format to show a t...
Normalization• Repeating Groups and Unnormalized Design  – Repeating groups     • Often occur in manual documents prepared...
Normalization• First Normal Form  – A table is in first normal form (1NF) if it does not    contain a repeating group  – T...
Normalization• Second Normal Form  – A table design is in second normal form (2NF) if it is in    1NF and if all fields th...
Normalization• Third Normal Form  – 3NF design avoids redundancy and data integrity    problems that still can exist in 2N...
Normalization• A Normalization Example                            29
Using Codes During Data Design• Overview of Codes  – Because codes often are used to represent    data, you encounter them...
Using Codes During Data Design• Types of Codes  1.   Sequence codes  2.   Block sequence codes  3.   Alphabetic codes  4. ...
Using Codes During Data Design• Developing a Code  1.   Keep codes concise  2.   Allow for expansion  3.   Keep codes stab...
Using Codes During Data Design• Developing a Code  6.   Avoid confusing codes  7.   Make codes meaningful  8.   Use a code...
Database Design: One Step At aTime1. Create an initial ERD2. Next, create an ERD3. Review all the data elements4. Review t...
Database Models• A Real-World Business  Example  – Imagine a company that    provides on-site service    for electronic   ...
Database Models• Working with a Relational Database  – To understand the power and flexibility of a    relational database...
Data Storage and Access• Data storage and access  involve strategic  business tools• Strategic tools for data  storage and...
Data Storage and Access• Logical and Physical Storage  – Logical storage     • Characters     • Data element or data item ...
Data Storage and Access                 • Data Coding and                   Storage                   – Binary digits     ...
Data Storage and Access• Data Coding and Storage  – Storing dates     • Y2K Issue     • Most date formats now are based on...
Data Control•   User ID•   Password•   Permissions•   Encryption•   Backup•   Recovery procedures•   Audit log files•   Au...
Chapter Summary• Files and tables contain data about people,  places, things, or events that affect the  information syste...
Chapter Summary• An entity-relationship (ERD) is a graphic  representation of all system entities and the  relationships a...
Chapter Summary• Logical storage is information seen through a  user’s eyes, regardless of how or where that  information ...
Chapter Summary• Chapter 9 complete                       45
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  1. 1. Systems Analysis and Design9th EditionChapter 9Data Design
  2. 2. Chapter Objectives• Explain file-oriented systems and how they differ from database management systems• Explain data design terminology, including entities, fields, common fields, records, files, tables, and key fields• Describe data relationships, draw an entity relationship diagram, define cardinality, and use cardinality notation• Explain the concept of normalization 2
  3. 3. Chapter Objectives• Explain the importance of codes and describe various coding schemes• Explain data warehousing and data mining• Differentiate between logical and physical storage and records• Explain data control measures 3
  4. 4. Introduction• Begins with a review of data design concepts and terminology, then discusses file-based systems and database systems, including Web- based databases• Concludes with a discussion of data storage and access, including strategic tools such as data warehousing and data mining, physical design issues, logical and physical records, data storage formats, and data controls 4
  5. 5. Data Design Concepts• Data Structures – Each file or table contains data about people, places, things or events that interact with the information system – File-oriented system – Database management system (DBMS) 5
  6. 6. Data Design Concepts • Overview of File Processing – File processing can be efficient and cost- effective in certain situations – Potential problems • Data redundancy • Data integrity • Rigid data structure 6
  7. 7. Data Design Concepts• Overview of File Processing – Various types of files • Master file • Table file • Transaction file • Work file • Security file • History file 7
  8. 8. Data Design Concepts• The Evolution from File Systems to Database Systems – A database management system (DBMS) is a collection of tools, features, and interfaces that enables users to add, update, manage, acce ss, and analyze the contents of a database – The main advantage of a DBMS is that it offers timely, interactive, and flexible data access 8
  9. 9. Data Design Concepts• The Evolution from File Systems to Database Systems – Some Advantages • Scalability • Better support for client/server systems • Economy of scale • Flexible data sharing • Enterprise-wide application – database administrator (DBA) • Stronger standards 9
  10. 10. DBMS Components • Interfaces for Users, Database Administrators, and Related Systems – Users • Query language • Query by example (QBE) • SQL (structured query language) – Database Administrators • A DBA is responsible for DBMS management and support 10
  11. 11. DBMS Components• Interfaces for Users, Database Administrators, and Related Systems – Related information systems • A DBMS can support several related information systems that provide input to, and require specific data from, the DBMS • No human intervention is required for two-way communication 11
  12. 12. DBMS Components• Data Manipulation Language – A data manipulation language (DML) controls database operations, including storing, retrieving, updating, and deleting data• Schema – The complete definition of a database, including descriptions of all fields, tables, and relationships, is called a schema – You also can define one or more subschemas 12
  13. 13. DBMS Components• Physical Data Repository – The data dictionary is transformed into a physical data repository, which also contains the schema and subschemas – The physical repository might be centralized, or distributed at several locations – ODBC – open database connectivity – JDBC – Java database connectivity 13
  14. 14. Web-Based Database Design• Characteristics of Web-Based Design 14
  15. 15. Web-Based Database Design• Internet Terminology – Web browser – Web page – HTML (Hypertext Markup Language) – Tags – Web server – Web site 15
  16. 16. Web-Based Database Design• Internet Terminology – Intranet – Extranet – Protocols – Web-centric – Clients – Servers 16
  17. 17. Web-Based Database Design• Connecting a Database to the Web – Database must be connected to the Internet or intranet – Middleware • Adobe ColdFusion• Data Security – Well-designed systems provide security at three levels: the database itself, the Web server, and the telecommunication links that connect the components of the system 17
  18. 18. Data Design Terminology• Definitions – Entity – Table or file – Field – Record • Tuple 18
  19. 19. Data Design Terminology• Key Fields – Primary key – Candidate key – Foreign key – Secondary key 19
  20. 20. Data Design Terminology • Referential Integrity – Validity checks can help avoid data input errors – In a relational database, referential integrity means that a foreign key value cannot be entered in one table unless it matches an existing primary key in another table – Orphan 20
  21. 21. Entity-Relationship Diagrams• Drawing an ERD – The first step is to list the entities that you identified during the fact-finding process and to consider the nature of the relationships that link them – A popular method is to represent entities as rectangles and relationships as diamond shapes 21
  22. 22. Entity-Relationship Diagrams • Types of Relationships – Three types of relationships can exist between entities – One-to-one relationship (1:1) – One-to-many relationship (1:M) – Many-to-many relationship (M:N) 22
  23. 23. Entity-Relationship Diagrams• Cardinality • Cardinality notation • Crow’s foot notation • Unified Modeling Language (UML) • Now that you understand database elements and their relationships, you can start designing tables 23
  24. 24. Normalization• Standard Notation Format – Designing tables is easier if you use a standard notation format to show a table’s structure, fields, and primary key – Example: NAME (FIELD 1, FIELD 2, FIELD 3) 24
  25. 25. Normalization• Repeating Groups and Unnormalized Design – Repeating groups • Often occur in manual documents prepared by users – Unnormalized – Enclose the repeating group of fields within a second set of parentheses 25
  26. 26. Normalization• First Normal Form – A table is in first normal form (1NF) if it does not contain a repeating group – To convert, you must expand the table’s primary key to include the primary key of the repeating group 26
  27. 27. Normalization• Second Normal Form – A table design is in second normal form (2NF) if it is in 1NF and if all fields that are not part of the primary key are functionally dependent on the entire primary key – A standard process exists for converting a table from 1NF to 2NF – The objective is to break the original table into two or more new tables and reassign the fields so that each nonkey field will depend on the entire primary key in its table 27
  28. 28. Normalization• Third Normal Form – 3NF design avoids redundancy and data integrity problems that still can exist in 2NF designs – A table design is in third normal form (3NF) if it is in 2NF and if no nonkey field is dependent on another nonkey field – To convert the table to 3NF, you must remove all fields from the 2NF table that depend on another nonkey field and place them in a new table that uses the nonkey field as a primary key 28
  29. 29. Normalization• A Normalization Example 29
  30. 30. Using Codes During Data Design• Overview of Codes – Because codes often are used to represent data, you encounter them constantly in your everyday life – They save storage space and costs, reduce data transmission time, and decrease data entry time – Can reduce data input errors 30
  31. 31. Using Codes During Data Design• Types of Codes 1. Sequence codes 2. Block sequence codes 3. Alphabetic codes 4. Significant digit codes 5. Derivation codes 6. Cipher codes 7. Action codes 31
  32. 32. Using Codes During Data Design• Developing a Code 1. Keep codes concise 2. Allow for expansion 3. Keep codes stable 4. Make codes unique 5. Use sortable codes 32
  33. 33. Using Codes During Data Design• Developing a Code 6. Avoid confusing codes 7. Make codes meaningful 8. Use a code for a single purpose 9. Keep codes consistent 33
  34. 34. Database Design: One Step At aTime1. Create an initial ERD2. Next, create an ERD3. Review all the data elements4. Review the 3NF designs for all tables5. Double-check all data dictionary entries• After creating your final ERD and normalized table designs, you can transform them into a database 34
  35. 35. Database Models• A Real-World Business Example – Imagine a company that provides on-site service for electronic equipment, including parts and labor 35
  36. 36. Database Models• Working with a Relational Database – To understand the power and flexibility of a relational database, try the following exercise – Suppose you work in IT, and the sales team needs answers to three specific questions – The data might be stored physically in seven tables 36
  37. 37. Data Storage and Access• Data storage and access involve strategic business tools• Strategic tools for data storage and access – Data warehouse – dimensions – Data mart – Data Mining 37
  38. 38. Data Storage and Access• Logical and Physical Storage – Logical storage • Characters • Data element or data item • Logical record – Physical storage • Physical record or block • Buffer • Blocking factor 38
  39. 39. Data Storage and Access • Data Coding and Storage – Binary digits – Bit – Byte – EBCDIC, ASCII, and Binary – Unicode 39
  40. 40. Data Storage and Access• Data Coding and Storage – Storing dates • Y2K Issue • Most date formats now are based on the model established by the International Organization for Standardization (ISO) • Absolute date 40
  41. 41. Data Control• User ID• Password• Permissions• Encryption• Backup• Recovery procedures• Audit log files• Audit fields 41
  42. 42. Chapter Summary• Files and tables contain data about people, places, things, or events that affect the information system• DBMS designs are more powerful and flexible than traditional file-oriented systems 42
  43. 43. Chapter Summary• An entity-relationship (ERD) is a graphic representation of all system entities and the relationships among them• A code is a set of letters or numbers used to represent data in a system• The most common database models are relational and object-oriented 43
  44. 44. Chapter Summary• Logical storage is information seen through a user’s eyes, regardless of how or where that information actually is organized or stored• Physical storage is hardware-related and involves reading and writing blocks of binary data to physical media• File and database control measures include limiting access to the data, data encryption, backup/recovery procedures, audit- trail files, and internal audit fields 44
  45. 45. Chapter Summary• Chapter 9 complete 45
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