Winter 2012 Quarterly Meeting: Agency COOP Plan Reviews

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Winter 2012 Quarterly Meeting: Agency COOP Plan Reviews

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  •   Assist Department/Agency continuity staff review & refine Mission Essential Functions to support: continuity of essential operations during and following a significant disruption to normal operations countywide interdependencies reconstitution
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  • Winter 2012 Quarterly Meeting: Agency COOP Plan Reviews

    1. 1. Agency COOP Plan Reviews Winter 2012 Quarterly Meeting February 2, 2012 – Board Auditorium
    2. 2. Agenda <ul><ul><li>Continuity of Operations Planning (Agency Focused) </li></ul></ul><ul><ul><ul><li>Priority Changes for 2012 </li></ul></ul></ul><ul><ul><ul><ul><li>Deputy County Executive Dave Molchany </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Core Working Group – CEX, Atty, FMD, DHR, DIT, IA, OEM & Risk Manager </li></ul></ul></ul></ul><ul><ul><li>Technical Review of Agency COOP Plans </li></ul></ul><ul><ul><ul><li>Targeted Assistance </li></ul></ul></ul><ul><ul><ul><ul><li>Police Department </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Emergency Operations Plan Signatories </li></ul></ul></ul></ul><ul><ul><li>Mission Essential Functions Follow-Up </li></ul></ul><ul><ul><ul><li>Informs your Alternate Location Needs </li></ul></ul></ul><ul><ul><li>Development of Revised Template & Database Software </li></ul></ul><ul><ul><ul><ul><li>WebEOC versus LDRPS </li></ul></ul></ul></ul>
    3. 3. Continuity Planning <ul><li>2012 Continuity of Operations Planning Goal </li></ul><ul><li>GO GREEN! </li></ul><ul><ul><ul><ul><ul><li>Organizational Resiliency </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Leadership Guidance </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Gap Analysis Completed </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Review & Revise Every Agency COOP Plan </li></ul></ul></ul></ul></ul>
    4. 4. Continuity Planning <ul><li>GO GREEN! </li></ul>
    5. 5. Agency Mission Essential Functions <ul><li>Agency Development and Review Process </li></ul><ul><li>Review & Identify Agency Functions </li></ul><ul><ul><li>Identify Mission Essential Functions (MEFs) </li></ul></ul><ul><ul><li>Identify Essential Supporting Activities (ESAs) </li></ul></ul><ul><li>Alignment with CEX Policy for Priority of Services </li></ul><ul><li>Use to help Determine Resource Needs </li></ul><ul><ul><li>Alternate Location Requirements </li></ul></ul><ul><ul><li>Human Capital, Equipment & Technology Assets </li></ul></ul>
    6. 6. County Executive Continuity Policy <ul><li>CEX Policy provides direction for County Departments & Agencies during a disruption of day-to-day operations and emergency situations: </li></ul><ul><ul><li>“ Fairfax County Government provides a wide variety of services and infrastructure to ensure security, health, welfare, education, and economic vitality in supporting the overall quality of life for its citizens. Maintaining the continuity of these services following any potential interruption, whether caused by a natural/man-made disaster, severe weather event or disease outbreak is imperative.” CEX – March 12, 2010 </li></ul></ul>
    7. 7. Developing Revised Template <ul><li>Existing Template </li></ul><ul><ul><li>Dated & Difficult to Crosswalk Between Agencies </li></ul></ul><ul><li>New Template </li></ul><ul><ul><li>Shorter & Easier to Implement </li></ul></ul><ul><ul><li>Transferrable to WebEOC COOP Boards for Common Situational Awareness </li></ul></ul>
    8. 8. <ul><li>Concept is a Work in Progress </li></ul><ul><li>Goals: </li></ul><ul><ul><li>Simplify Plans </li></ul></ul><ul><ul><li>Compliant with Federal Grant Agency Guidelines </li></ul></ul><ul><ul><li>Ease of Implementation </li></ul></ul><ul><ul><li>Ease of Transfer/Input into WebEOC Boards </li></ul></ul><ul><ul><li>Better Information Sharing During Activations </li></ul></ul><ul><li>Gradual Implementation as Plans are Revised/Updated </li></ul>Developing Revised Template
    9. 9. Developing Revised Template Annex I – Logistics New Plan Section Titled: Concept of Operations Annex J – COOP Planning Assignments Existing Executive Summary Guidance
    10. 10. Developing Revised Template New Plan Section Titled: Activation & Notification Protocols Existing Notifications & Alerts Section Existing Introduction Narrative Annex N – COOP Plan Checklist
    11. 11. Developing Revised Template New Plan Section Titled: Agency Mission Essential Functions County Executive Priority of Services Policy Existing Essential Functions Existing Business Units
    12. 12. Developing Revised Template Annex P – Pandemic Checklist New Plan Section Titled: Human Capital Management Annex K – Communications Planning (Parts) Annex J – Planning Assignments (Parts)
    13. 13. Developing Revised Template New Plan Section Titled: Facility Locations Existing Logistics & Go Kits (Parts) Annex C – Alternate Facility Locations New Plan Section Titled: Essential Equipment & Resources
    14. 14. Developing Revised Template Annex H – Mission Critical Systems New Plan Section Titled: Critical Technology Assets & Systems Annex K – Alternate Communications Methods Annex E – Vital Records/Databases (Parts) Annex D – Go Kits
    15. 15. Developing Revised Template New Plan Section Titled: Orders of Succession & Delegated Authorities Annex G – Delegations of Authority Annex F – Lines of Succession
    16. 16. Developing Revised Template New Plan Section Titled: Vital Records & Legal Authorities Annex I – Logistics (Parts) Annex E – Vital Records/Databases (Parts) New Plan Section Titled: Interdependent Agencies, Vendors & Contractors
    17. 17. <ul><li>Concept is a Work in Progress </li></ul><ul><li>Goals: </li></ul><ul><ul><li>Simplify Plans </li></ul></ul><ul><ul><li>Compliant with Federal Grant Agency Guidelines </li></ul></ul><ul><ul><li>Ease of Implementation </li></ul></ul><ul><ul><li>Ease of Transfer/Input into WebEOC Boards </li></ul></ul><ul><ul><li>Better Information Sharing During Activations </li></ul></ul><ul><li>Gradual Implementation as Plans are Revised/Updated </li></ul>Developing Revised Template
    18. 18. ? Questions

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