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Examples of County/School Cooperation

Finance/Budget/Purchasing /Information Technology/Human Resources

Financial Automated Systems: The Fairfax County Unified System (FOCUS) is a new, joint
computer system for financial, budget, and procurement transaction processing as well as for
human resources and payroll requirements. This is the largest, most complex automation
initiative in Fairfax County (County) history and extensive effort has been dedicated by County
and Fairfax County Public Schools (FCPS) staff to assuring uninterrupted support of County and
FCPS operations. The system involves all users in County and FCPS and covers 70 major
business processes with over 3500 system requirements. The initial implementation of the
system, which included most of the financial and procurement capacity, went live on
November 7, 2011. The transition from the current human resources systems to the FOCUS
Human Capital Management functionality is scheduled for June 2012 for County employees and
June 2013 for FCPS employees.

Check Production: The County Department of Finance produces all checks issued by the County
and FCPS with the exception of payroll checks for the School system.

Disbursing: The County maintains a central vendor file of payment instructions and tax
information that is used jointly by the County and FCPS to pay vendors and issue Treasury 1099
forms.

Banking: The County and FCPS share a contract for armored courier services to transport
deposits from various sites to the bank. The County supports, through its banking contract, a
variety of FCPS banking (e.g. deposit accounts, lock box, and credit card processing) needs.

Risk Management: Liability Analysis: The County and FCPS utilize a single contract for an
annual actuarial study. Safety: County and FCPS share staff resources for subject matter
expertise, as needed, building and equipment inspections, drawing on specialized capabilities in
each organization. AED Program Support: The County purchased AED equipment for
installation in School facilities and FCPS has AED training capabilities that the County is
utilizing on a cost reimbursement basis. Insurance: The County and FCPS procure property,
boiler/machinery, and fidelity insurance coverage in bundled policies, resulting in direct
premium savings. General Liability Claims Management: The County and FCPS utilize a
single, shared internet portal to accept claims reports from internal departments/sources as well
as the public.

Purchasing: The Director of the County‟s Department of Purchasing and Supply Management
(DPSM) serves as the Purchasing Agent for both the County and FCPS and has delegated full
purchasing authority to FCPS. The County and FCPS collaborate to jointly issue contracts for
both organizations. In addition, the County‟s online Contract Register, maintained cooperatively
2012 Examples of County School Cooperation
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by DPSM and FCPS, contains active contracts awarded by the two organizations. Contracts on
the Register are available for use by both the County and FCPS. The FOCUS procurement and
logistics modules are used jointly by the County and FCPS. The County and FCPS participate in
a joint rebate program with Independent Stationers (office supplies) and JP Morgan Chase
(procurement cards).

Fixed Assets: The County Purchasing Agent, through a collaborative effort with DPSM and
FCPS, is responsible for administration of County and FCPS fixed assets.

Warehouse Operations: The County and FCPS main warehouses are co-located in Springfield.
Each of these workgroups provides assistance to the others‟ operations. Examples: Voting
equipment is securely stored in the County portion of the warehouse and FCPS and County
warehouse staff share the responsibility for the delivery and pickup of voting machines. School
year and summer SACC materials are warehoused in the County portion of the warehouse and
FCPS and County warehouse staff share the responsibility for delivery and pickup of these
materials. In addition, the County has used FCPS warehouse space to temporarily store
equipment and materials for a variety of special programs which have included Emergency
Preparedness for Disaster Relief Supplies for Animals and Pets and the Mattress Donation
Program for Homeless and Needy Families.

RSS/SNS Emergency Response Functions: The County and FCPS jointly support the Northern
Virginia Emergency Operations Receive, Stage, Store (RSS) Strategic National Stockpile (SNS)
activation response teams in conjunction with the federal and state governments. Space is
reserved in both sides of the warehouse for supplies; employees and resources from both sides
are utilized; and receipt and distribution functions are shared.

Surplus/Excess Property: The County and FCPS share usage of surplus furniture and equipment.
Material is redistributed where needed in either organization. Online and live auction services
have also been shared through a cooperative contract lead by Fairfax County on behalf of the
Metropolitan Washington Council of Governments Cooperative Purchasing Program.

Disposal of Recycled and Scrap Materials: The County transports both County and FCPS
recyclable materials to vendors, and reimbursement is credited to the respective general funds.
The County also maintains and disposes of scrap materials from a single roll-off container either
through recycling or disposal at the County landfill.

Budget Community Dialogues: County and FCPS staffs have collaborated on all Community
Dialogues over the past several years as well as budget presentations as requested.

Medical Exams and Evaluations: The County and FCPS share a contract for employee exams as
required by law or work conditions.
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Alcohol/Drug Testing: The County and FCPS have a contract for pre-employment, random, and
follow up drug/alcohol testing.

Employee Wellness: The County and FCPS wellness program coordinators routinely collaborate
to share best practices and no-cost resources. Wellness related contracts are currently developed
to permit both organizations to utilize the contracted services

Printing Services: The County's print shop provides high speed production printing service to
County agencies and to Fairfax County Public Schools on a cost recovery/fee basis. In addition,
County and Schools staff collaborate regularly through the School‟s IT Multimedia design and
the County Printing Center to provide design and communication support.

I-Net: The County and FCPS share a single mode fiber optic cable plant known as the Fairfax
County Institutional Network or the I-Net. This network, which the County and FCPS
collaboratively developed, provides data and video networking services to FCPS and County
sites. Of the approximate 420 I-Net facilities, seven of these locations are distribution sites that
are redundantly connected and provide access to various services including data center servers,
Internet, content delivery, and other resources to all sites. The maintenance and support of this
network is a joint endeavor.

Internet Access Maps: The County and FCPS jointly developed and regularly and update the
Community Internet Access Maps and posters. These resources are posted on the FCPS internet
site and made available to schools to help direct students and families to a variety of locations
including libraries and community, family, and other resource centers that are available for
accessing the Internet and FCPS resources such as 24-7 Learning.

TMPC: The FCPS Teaching Materials Preparation Center (TMPC), located at the Nancy
Sprague Technology Center, is made available to County agencies such as the Office for
Children-SACC, Police, and Fire and Rescue. The TMPC provides equipment and staff to help
these agencies produce materials including posters, brochures, buttons, color copies, booklets,
and other items used in training or instruction. The services are provided for the cost of
materials only.

Cable Franchise: Fairfax County BOS allocates the equivalent of one percent of cable company
(Cox Communications, Comcast and Verizon) annual gross revenues to Fairfax County Public
Schools from the annual franchise revenues (out of the five percent paid to the County) from the
cable operators. The funds are used to maintain the FCPS six-channel cable operation and cover
expenses for 26 full-time employees (producers, designers, engineers, media utilization staff,
DCCO staff) plus other operating expenses such as closed captioning and video streaming
services. Additionally, the BOS allocates $250,000 annually for the replacement of cable-related
equipment. Recognizing the County‟s interest in accounting for the use of these cable-related
2012 Examples of County School Cooperation
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revenues, FCPS provides an annual report on staffing, expenditures and programming produced
from these funds.

Human Services

Leadership Development Opportunities (Learning Academy): Fairfax County Public Schools
(FCPS) and Fairfax County Government (County) have jointly developed a Middle Manager
RoundTable to promote professional learning and growth and collaboration between the two
organizations. This was done in response to a need for leadership development for employees
currently in middle management positions who aspired to senior positions in the organizations.
The RoundTable is composed of 15 managers from each organization. Over the span of 10
months, the cohort participants will attend presentations on topics ranging from ethical decision-
making to critical analysis and problem solving, strategic planning, and engaging with the
community to managing change. Each of the six teams of five participants will develop and
make a presentation on a topic selected by the senior management of both organizations at a
capstone event.

Comprehensive Services Act (CSA) Financial Management and Contracts Management: The
CSA program coordinates and funds certain purchased treatment services for at-risk youth who
are placed in foster care, placed in private special education settings, involved with the Juvenile
Court, and/or receiving mental health, mental retardation, and alcohol and substance abuse
services, as required by state statute. Services are mandated by both state and federal law. This
service delivery requires close coordination among child-serving human services agencies, i.e.,
Department of Family Service (DFS), Juvenile and Domestic Relations Court (JDRDC), Fairfax-
Falls Church Community Services Board (CSB), Department of Neighborhood and Community
Services (DNCS) and includes FCPS, as well as the Cities of Fairfax and Falls Church. The
Department of Administration for Human Services (DAHS) provides the required financial
management and contracts management services for the CSA program, ensuring compliance
with state and federal laws. FCPS social workers and liaisons from Multi-agency Services are
often CSA case managers and serve on the Utilization and Prioritization and Family Assessment
and Planning Team (FAPT) committees. They also collaborate on teams to examine and develop
standards of practice to enhance service delivery and accountability. Directors for FCPS
Department of Special Services, in collaboration with directors of other human service agencies,
serve on the Community Policy and Management Team (CPMT), which provides oversight to
CSA. This coordination is required by state statute and services are mandated by both state and
federal law. Approximately one third of the CSA pooled expenditures are driven by special
education residential and private day services. Child Specific Teams (CST) are a collaboration
between human service agencies, FCPS, parents, the child, and others deemed appropriate to
implement the Comprehensive Services Act (CSA). Together with other CST members, a
written service plan (Individual Family Service Plan (IFSP)) is developed to meet the needs of
the child and his/her family. The plan includes information about the strengths and needs of the
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child and his/her family, professionals involved with the family, services that have been
provided, recommended services, and the objectives and goals for the services.

Alcohol Safety Action Program (ASAP): Hayfield High School allows ASAP to use classroom
space at no cost throughout the school year as a satellite site for ASAP education classes.

Systems of Care Reform – Beginning in November 2008, a Systems of Care (SOC) Reform
initiative was undertaken by Fairfax County Government, the public schools, and the provider
community to address the growth in expenditures for services and supports associated with the
Comprehensive Services Act for At-Risk youth and families (CSA). Specific recommendations
have been developed, and are starting to be implemented, regarding service design, services for
individuals with developmental disabilities, and family and youth advocacy and engagement.

Annandale Neighborhood Center (ANC): ANC promotes coordination and collaboration among
Annandale residents and the broader network of County, FCPS, and community-based service
providers to achieve positive outcomes for youth and families in the Annandale community.
Community and neighborhood-focused approaches that emphasize building community
leadership, leveraging available resources, and promoting access to services are utilized. To
support this effort, a social worker (employed by a nonprofit) and a school-based liaison work
closely with parents, students, and community members as well as school personnel, including
administrators, teachers, parent liaisons, and other staff from Annandale High School and other
schools within the pyramid. The liaison also provides management and programmatic support to
the Annandale Parent Resource Center. FCPS provides the facility for this program which is also
constructed and maintained by FCPS.

Computer Learning Centers – are provided by NCS for after-school technology programs at
Hybla Valley, Mt. Vernon Woods, and Annandale Terrace elementary schools five days a week.
CLCs provide high-tech resources for children and their families who otherwise would not have
access to current technology through access to computers, internet use, technology instruction,
literacy activities, homework assistance, enrichment activities, field trips, community service
projects, and healthy snacks in an after-school setting.

Readers are Leaders: Through collaboration among the nonprofit Readers are Leaders, FCPS,
and NCS, high school student athletes come to community centers to read to and mentor
elementary school – aged children.

Growth and Inspiration through Volunteering and Education Program – GIVE is an NCS
community center-high school partnership with the mission of “promoting youth leadership
through projects that improve the quality of life in the community. GIVE is a community
organization founded and run by high school students that organizes and coordinates a free
tutoring program providing academic assistance to elementary school students.
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Therapeutic Recreation Services Camps (Leisure, Explorers, and Adventure Camps): The
County provides a 6-week summer camp located at eight schools each summer, serving school-
aged individuals with developmental, intellectual, physical, and emotional or specific learning
disabilities. Two out of the eight camp locations are shared with the secondary schools extended
school year (ESY) program so ride sharing on FCPS school buses as well as joint programming
can take place. Students can attend the therapeutic recreation program in the morning before
ESY begins. The therapeutic recreation program includes the students from ESY in their
program for 30-45 minutes each day. FCPS shares their transportation resources with
therapeutic recreation. Staff from both programs work together to ensure that the time students
from ESY attend therapeutic recreation is beneficial to both groups.

Middle School After-School Program: This program, primarily funded by the County, combined
with partial FCPS funding, is at every FCPS middle school. Sites are staffed by BCPS
employees and the overall program is planned, designed, and administered through joint
collaboration of county and FCPS staff. Programs are available weekdays and begin after the
regular school day ends. The program design provides students with positive alternatives during
critical after-school hours, an opportunity to develop skills, build character, and partake in
challenging fun activities. There are four components to each program: academic support and
enrichment; social skills and youth development; physical, health, and recreational projects; and
family and community involvement.

Youth Survey: FCPS administers the youth survey and NCS analyzes the results of the annual
survey. The youth survey is administered to grades 6, 8, 10, 12 and is used to identify students‟
positive behaviors that the county can build upon or negative/risky behaviors that can be
addressed through identified strategies. NCS and FCPS share funding responsibilities and work
together to communicate the results to the community and stakeholders.

Disproportionality: Human Service agencies, FCPS, and the police are committed to
eliminating disproportionality in outcomes across all county and school services through
multiple strategies. By examining possible institutional causes of over-representation of African-
American and Hispanic children in foster care, special education, and the judicial system, the
committee reviews current policy and recommends possible changes in policy and practice
across agencies. The goal is to reduce disproportionate outcomes. The FCPS Office of Facilities
Planning Services works with the County‟s demographics group to obtain site-specific housing
forecast data from the Integrated Parcel Lifecycle System (IPLS). This data-sharing helps to
inform facilities planning and academic staffing for a rapidly growing enrollment. These data
provide a basis for the computation of student “yields” – the ratios of students by housing type
throughout Fairfax County. The student yield data are the basis for determining how many
future students FCPS can expect from residential land development. The forecast housing data
help FCPS to identify school attendance areas with forecasted growth and assess future
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enrollment growth due to the potential new housing. These data benefit both FCPS and Fairfax
County to more efficiently accommodate its large and growing student body.

Further, FCPS provides yearly updates on changes to school boundaries which inform the
County‟s My Neighborhood on-line application. Work continues to coordinate and share direct
GIS information from the County in order to provide timely updates for new residential
addresses. Early Childhood Education: Head Start and Early Head Start are national child
development and family engagement programs that provide quality early childhood education
and comprehensive family support services to income eligible pregnant women and families with
children birth to five years. Fairfax County Department of Family Services (DFS) Office for
Children (OFC) Head Start Program and FCPS collaborate to provide an integrated service
delivery model. FCPS provides the facility area for these spaces – in addition they are
constructed and maintained by FCPS. A collaboration exists between OFC and FCPS to include
coordination of services for children with suspected or identified disabilities enrolled in Head
Start or Early Head Start and Fairfax County Public Schools simultaneously.

School Age Child Care (SACC): Fairfax County DFS/OFC‟s School Age Child Care program
supports working families by providing high quality before- and after-school, and full-day
summer, spring, and winter programs to approximately 10,000 children in kindergarten through
sixth grade. Program curriculum provides a variety of experiences (i.e., literacy, visual and
performing arts, science and technology, health and fitness, and community service) that support
children‟s development and the FCPS Program of Studies and Virginia Standards of Learning.
Children with special needs are fully integrated into all programs. Children are served in
programs located in 135 FCPS elementary schools; and in 2 FCPS Center Schools, Key and
Kilmer, where SACC serves 5-21 year olds with multiple disabilities. Eligible families must
work, attend school full-time, or be disabled. A sliding fee scale supports the participation of
families with low incomes. Classroom space for SACC is constructed and made available by
FCPS at these 137 school facilities and is maintained by FCPS‟ Facilities Management and
custodial staff. In addition, new SACC classrooms will be available in the fall of 2012 at the
current Graham Road Elementary School and the new Lacey site elementary school. Funding of
$750,000 is provided each year by the County to FCPS to offset construction, operating, and
overhead costs. SACC is funded through parent fees and County funding. Additionally, SACC
contracts with FCPS Food and Nutrition services to provide snacks for the SACC program.
FCPS provides the facility area for these spaces – in addition they are constructed and
maintained by FCPS.

Virginia Preschool Initiative: The County and FCPS serve 1,103 children in the Virginia
Preschool Initiative (VPI). VPI supports quality preschool programs for at-risk four year olds
whose families have low to moderate incomes. L Children are provided early childhood
education and services that promote success in kindergarten. VPI services are provided
throughout the county in preschool classrooms in FCPS, community-based child care centers,
and family child care homes.
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Extended Day Program: FCPS and Fairfax County DFS/OFC are in the second year of a joint
pilot at White Oaks Elementary School that explores an extended-day program for school-aged
children.

Use of SACC Teachers as Substitutes: The County and Schools have an agreement by which
SACC teachers serve as substitute teachers, as needed, at various elementary school sites. FCPS
reimburses the County at the prevailing substitute teacher rate, plus FICA, to offset the personnel
costs paid to the SACC teachers while working as FCPS substitutes.

Project LIFT: Project Lift inspired an effort to deepen connections between FCPS and Fairfax
County government. FCPS literacy experts collaboratively planned training for Fairfax County
community center staff members at Gum Spring and Huntington Recreation Centers around how
to strengthen literacy experiences in the community centers‟ existing programs and experiences
for young people. Our goal is to increase access to books and literacy experiences for children at
the community centers. At Huntington Recreation Center, FCPS literacy experts modeled a read
aloud for the summer staff to help students connect with literacy and to further their appreciation
and understanding of books. Literacy leaders supported plans for utilizing space to create an
inviting and usable reading corner. To further the community and school connection we are
working to build contacts between the recreation centers and schools. This is being done through
connecting the National Network of Partnership Schools (NNPS) chairperson with the recreation
center and by beginning a book tote program in which students will carry “just right” books
between the school and center. Research indicates the importance of family involvement in the
achievement of a child so we are also working to develop plans for family nights at the
recreation centers incorporating a literacy component.

Training and Educational Support of Clients: FCPS provides a variety of training and
educational supports to Family Services clients in support of basic math and English tutoring in
many programs including the GED Alternative Program offered to youth under the age 18 at Job
Corner and the adult English as a Second Language (ESOL) program. FCPS Adult and
Community Education (ACE) offers classes for adults to improve reading, writing, and math
skills; assists with job searches through SkillSource Center resources; and also makes referrals to
human service agencies.

Congregate Meals: Congregate meals and snacks are provided to participants at the County's
senior centers and Adult Day Health Care sites. DFS contracts with several vendors, including
FCPS Food and Nutrition Services, to supply these meals. Vendors must be able to meet
nutritional standards required by the Virginia Department of Aging, provide the volume of meals
needed by the program, deliver to multiple sites throughout the County, and be competitively
priced. FCPS provides about a third of the program's meals and bills the County monthly for the
meals provided.
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Violence Prevention: The Office for Women & Domestic and Sexual Violence Services
provides presentations and workshops to all FCPS students and school staff in both English and
Spanish. Topics include violence prevention, domestic and sexual violence education, social
media and violence, human trafficking, and childhood sexual abuse awareness and prevention.
Presentations and workshops are created according to the expected audience and given
timeframe.

Foster Care: DFS and FCPS collaborate to reduce the number of children in foster care and to
encourage permanency for youth in care.

Kinship Care: DFS and FCPS work together to ensure that youth living with relatives due to
family disruption are registered and have necessary supports in school.

Social Work Collaborative: FCPS social workers in identified communities (Bailey‟s ES, Coates
ES, Dogwood ES, London Towne ES, and Terraset ES) identify families in need and collaborate
with social workers from DFS to help families access services.

Homeless Services: The Homeless Office of FCPS works with County agencies to help children
who have unstable housing continue to have school stability and coordinates emergency and
academic services for these families.

First Star: First Star is a collaboration among George Mason University (GMU), FCPS, DFS,
and First Star (nonprofit). The committee examines the viability of brining a summer campus
residential program to GMU specifically for students in foster care. The program was piloted at
UCLA in the summer of 2011.

Opportunity Neighborhoods (multiple departments): Opportunity Neighborhoods is a
collaborative effort of Fairfax County Government, Fairfax County Public Schools, and a broad
alliance of community stakeholders working toward the vision that “all children have access to
effective schools and strong systems of family and community support that will prepare them to
attain an excellent education and be successful in college and career.” Opportunity
Neighborhoods is based on a strategy of fostering collaboration and coordination, promoting
access to effective, evidence-based/outcome-focused programs and services, and adopting
policies and practices that lead to positive results for children and families. The focus area of the
pilot is targeted schools in the Mount Vernon pyramid but the intent is that the model will
eventually be expanded to other communities in Fairfax County. As for future work,
Opportunity Neighborhoods has identified the need for establishing mechanisms for sharing and
tracking data longitudinally across systems (FCPS, County, and community). Establish
mechanisms for collecting, analyzing, reporting, and sharing child and youth outcomes data
longitudinally across systems (FCPS, County, and collaborative partners), enhancing our ability
2012 Examples of County School Cooperation
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to: provide a continuum of linked and seamlessly integrated services, promote continuous
program improvement with real-time data, quickly identify and correct service gaps, measure
diverse academic, family and community support indicators for all children in a neighborhood,
make data accessible to program partners, researchers, and evaluators legally and securely.

Community Use of School Facilities: More than 2,000 community organizations use school
facilities each year. NCS and FCPA use FCPS facilities to schedule over 250,000 individuals for
athletic use and enrichment classes.

Community School-Linked Services (multiple departments): Community School Linked
Services (CSLS) is a pilot program, begun in November 2011 that provides a unified and holistic
delivery of services to families in a school-linked setting by leveraging partnerships between
schools, several county agencies, businesses, faith-based organizations and the community. The
program targets families with students who have high rates of absenteeism (10%) and poor
academic performance. The goal of the program is to improve academic, health, environmental,
and social outcomes for children and families through demonstrated measurable results. As one
of several programs falling under the umbrella of Opportunity Neighborhoods, CSLS will
provide important data on trends and needs of families with school-age children, allowing the
coordinators of Opportunity Neighborhoods to successfully create and target community
resources. CSLS helps families obtain the services they need through the use of a single multi-
system family assessment touching on 13 life domains. Service planning is integrated through a
comprehensive plan to enable health, substance abuse, mental health, child welfare, recreation,
child care and other social service programs to respond in a proactive way. Partners include
Fairfax County Public Schools, multiple Human Services agencies, community-based
businesses, nonprofits, and residents.

School Food Service Facility Inspections: The Health Department inspects and permits all
Fairfax County school cafeterias at least two times per year as required in the Fairfax County
Code, Chapter 43.1, The Food and Food Handling Code. These inspections also meet the State
Department of Health and U.S. Department of Agriculture requirements. Other environmental
services are conducted by school personnel with the Health Department available for
consultation as needed.

Septic Tank Pump Out Reporting: The Health Department maintains the required septic tank
pump out information for four elementary schools in non-sewer areas of the County (Forestville,
Great Falls, Gunston, and Waples Mill elementary schools). The pump out information is
maintained in the Health Department‟s Chesapeake Bay Pump Out data base. Septic tank pump
out is required once every five years by the Chesapeake Preservation Act and Chapter 68.1 of the
Fairfax County Code. The Health Department issues repair permits for maintenance and up keep
of the schools onsite sewage disposal systems and consults with FCPS to remedy any issues
related to these systems.
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Senior Nutrition: FCPS Food and Nutrition Services provides program meals based on an
approved annual contract for the Senior Adult Day Health Care program and provides meals to
Meals on Wheels as part of an annual contract.

Training: The Health Department collaborates on bus emergency medical training for drivers,
dispatchers, and recruits; responds to questions regarding communicable diseases and student
service issues; and participates in the Medical Services Review Team (MSRT) for student
transportation issues. Fairfax County works with FCPS staff to make determinations about
services for students on school buses. Fairfax County Public Schools is a training center through
the American Heart Association that provides CPR and first aid instruction. As part of this
training, health department nurses are trained to be CPR instructors. School Public Health
Nurses provide training to school staff on health procedures (i.e., epinephrine administration,
blood sugar testing, nebulization, etc.) for students with a health condition.

School Health: FCHD reorganized to align the PHN support to the eight FCPS clusters to
provide stronger health and prevention services. Each FCPS school is supported by a FCHD
school health aide who in turn is supported by the Cluster PHNs. Public Health Nurses and
School Health Aides provide services including development of health care plans for students
with special health needs, identification and monitoring of potential communicable disease
situations, tracking of immunizations, vision and hearing screening and referral, care of sick and
injured students, and administration of medications. In collaboration with Fairfax County Public
Schools, Public Health Nurses are focusing on prevention and health promotion programs to
create and implement a school-based health promotion model focused on healthy lifestyles and
disease prevention that result in improved healthy behaviors for the school aged population. The
Health Department participates with FCPS on the Medical Services Review Team (MSRT) to
determine if a student with complex medical needs can attend school safely and if they need a
nurse present.

Emergency Preparedness: The Health Department is the coordinating agency for Emergency
Support Function 8 (ESF-8), Public Health and Medical Services, in the Fairfax County
Emergency Operations Plan (EOP). A critical capability that Health Department prepares for is
the ability to provide medical countermeasures, either vaccine or antibiotics, during a pandemic
or act of bioterrorism (also known as mass dispensing). FCPS is a cooperating agency in ESF-8,
providing the facilities used in this mass dispensing, as well as transportation for clients and
other support. In preparing for this type of scenario, the Health Department collaborates with
FCPS in planning trainings and exercises to help prepare staff and volunteers, using their
facilities and their support. This collaboration is and has been critical to our ability to prepare for
a scenario that requires the entire population of Fairfax County be provided with medical
countermeasures during a public health emergency.
2012 Examples of County School Cooperation
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Fairfax-Falls Church Community Services Board (CSB) Liaison Program: CSB staff members
serve as liaisons for each school pyramid. CSB Liaisons establish a working relationship with
each school and are available to the FCPS staff on an „on call basis.‟ Schools call upon the CSB
staff liaison to receive answers to questions about CSB services, discuss concerns about students,
serve as the entry point for CSB screening, assessment and treatment services, and serve as a
linkage. CSB liaisons are available to discuss issues and/or trends experienced by schools where
there is a need for other services to address priority risk and protective factors. Based on these
discussions, the CSB will provide resiliency and skill-building programs in schools to strengthen
protective factors and reduce risks.

Wellness and Health Promotion: CSB staff members offer suicide prevention workshops, a 12-
hour Mental Health First Aid certification course, and an array of evidence-based programs for
students. Al‟s Pals is provided in two preschool classrooms within FCPS, a 46-lesson program
that includes staff training and certification. Girl Power is offered to elementary and middle
school girls to 7 classrooms. Too Good for Drugs is offered to entire 4th and 5th grade classes in
2-3 elementary schools. Parents Raising Safe Kids and similar family programs are offered at 10
schools. Other programs are offered as needs are identified. Infancy and Early
Childhood/Mental Health (IEC/MH) staff members provide mental health services to at-risk
children and families in Fairfax County Public School‟s early childhood special education
program. All programming is evaluated for effectiveness and to measure impact.

Alcohol and other Drug Awareness Seminars: CSB staff members provide support to the FCPS
Alcohol and Other Drug Awareness Seminar for students who have been referred in violation of
Student Rights and Responsibilities policies. Staff members provide screening and referral
services and parent education.

Mental Health Early Childhood Program: CSB Staff delivers services to at-risk children and
families identified with mental health and family needs, through referrals from an FCPS early
childhood special education teacher, Head Start teacher, social worker, or school psychologist.
This included classroom observations, meetings with staff and families, and sessions with
children individually or in small groups.

Youth Sports Safety Summit: NCS is collaborating with FCPS, Safe Kids, INOVA, GMU, and
others on a sports safety clinic on April 21 in the Fairfax County Government Center. The
Summit‟s focus will be on the prevention of youth concussions.

Infant and Toddler Connection Services: Early Intervention is available to infants and children
ages birth through three experiencing developmental delays. Infant and Toddler Connection
staff members work in collaboration with FCPS staff members to transition students and families
to school services beginning at age 2. Additionally, services are provided to infants and toddlers
2012 Examples of County School Cooperation
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with visual and/or hearing impairments through a collaborative agreement between Infant and
Toddler Connection and FCPS.

Community Services Board Autism and Developmental Disability Service Development Project
Workgroup: This workgroup meets to identify the service needs of people with Autism
Spectrum Disorder (ASD) and other developmental disabilities (DD) in Fairfax County and the
cities of Fairfax and Falls Church, to evaluate the existing service system‟s capacity to serve
people with ASD and DD and to recommend modification to the existing service system to
provide services to people with ASD and DD.

Transition Support: Fairfax-Falls Church Community Services Board, Virginia Department of
Rehabilitation, and FCPS have had an interagency cooperative agreement to provide cooperation
and coordination among the local school division and any specified adult service agencies to
facilitate effective transition services for students with disabilities and to engage in gainful
employment, post-secondary education, and community living. CTS staff attend transition intake
meetings for exiting students with CSB, DRS, and other community agencies that provide
services to adults with disabilities.

CTS Intake Meetings: CTS staff attend transition intake meetings for exiting students with CSB,
DRS, and other community agencies that provide services to adults with disabilities.

Students Transitioning to Adult Resources (STAR): STAR is a collaborative effort between
FCPS Career and Transition Services (CTS), the Department of Rehabilitative Services, and the
Fairfax/Falls Church Community Services Board-Mental Health to support the transition of
FCPS students with emotional disabilities. The STAR program incorporates a multi-agency team
approach in an effort to provide intensive transition services to these at-risk youth to maximize
their potential for success in school and for life after high school.

Make It Work: CTS, in partnership with Fairfax County Human Resources, will implement the
“Make it Work” model that provides students with paid internship opportunities. Fairfax County
HR wrote a grant and received monies through the International Personnel Management
Association to provide wages and accommodations to students with disabilities working in a
variety of Fairfax County Government agencies. FCPS will provide support and on the job
training to the students and disability awareness training to county staff to promote experiences
to all involved.

Family and School Partnerships: Family and School Partnerships, a program within FCPS‟
Department of Communications and Community Outreach (DCCO), works with Fairfax
County‟s Department of Family Services (DFS) to provide a foster care parent educator to new
foster parents, when referred by DFS. Family and School Partnerships also supports the county‟s
nurturing program by providing instructors and provides child care providers for the county-
school system‟s Kinship Care events.
2012 Examples of County School Cooperation
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Recreation Services and Parks
Field and Gym Monitors: NCS staff ensures FCPS athletic facilities are being properly used by
the community user groups and helps reduce damaging “walk-on” use. This collaboration,
which includes the participation of the FCPS Community Use Office, FCPS Security, individual
schools, and the police, supports the enforcement of unauthorized and/or unscheduled use of the
fields and gyms by the community. The primary goal of this effort is to protect the investments
made by both the community and the County in athletic field.

Turf Field Development: This mini-grant program requires matching funds from the community
and is funded by the Athletic Application Fee (NCS –administered) to leverage community
support for the development of synthetic turf surfaces at FCPS and Park Authority (FCPA)
SITES. The purpose of this program is to provide opportunities for athletic organizations to
partner with the county to develop synthetic turf fields or convert existing grass fields to
synthetic turf on land owned by Fairfax County, FCPA, or FCPS. Turf fields have proven to be
much easier to maintain and are superior to grass surfaces in terms of playability and safety.

Athletic Facility Improvements: Routine maintenance of girls‟ softball field amenities on select
FCPS sites is provided. These amenities were added or constructed by the County based upon
recommendations from the citizen-led Action Plan Review Team in order to reduce disparities in
the quality of fields assigned to boys‟ baseball and girls‟ softball organizations.

Sports Field Replacement Lighting: Ongoing County funding is provided to replace and upgrade
athletic field lighting systems at middle and high schools used by many County sports
organizations. Funding supports a replacement and repair schedule, as well as improvements to
bring existing lighting systems up to new standards. FCPS‟ Office of Design and Construction
Services performs all engineering, contracting and construction activities related to sports field
lighting on FCPS property and ensures lighting standards are maintained and FCPS annually
prioritizes field lighting projects.

FCPS Athletic Fields and Gym Usage: FCPS athletic fields and gymnasiums are available for
community use most days of the year. FCPS athletic field and gym scheduling services are
provided by NCS for community use of FCPS fields and gymnasiums.

Interim Use Agreement: The School Board and the Park Authority have an interim use of various
school parcels for park purposes. Some of the parcels are unimproved. Others contain public
school facilities, including various athletic fields and recreation areas. The School Board grants
rights to the Park Authority to use and construct athletic and/or recreation and/or other park
facilities for park purposes at a number of parcels of land throughout the county. Park projects
intended for FCPS property are engineered, contracted and constructed by FCPS.
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Programs/SOL‟s: During the school year park staff reach tens of thousands of students (mostly
elementary) with hundreds of curriculum-based stewardship programs at ten parks (including
Colvin Run Mill Historic Site, Cub Run RECenter, Ellanor C. Lawrence Park, Frying Pan Farm
Park, Green Spring Gardens, Hidden Oaks Nature Center, Hidden Pond Nature Center, Huntley
Meadows Park, Riverbend Park and Sully Historic Site). These educational programs are based
on Virginia Standards of Learning, Fairfax County‟s Program of Studies, sound educational
practices and teacher feedback. Offering high quality, relevant educational programs is possible
because of an annual meeting between Park Authority and FCPS employees. FCPS staff provide
feedback for our educational programs, promote these programs and have conducted workshops
for park staff (e.g. learning styles, review hands-on review of science kits). Park Authority staff
review curriculum materials plus provide training or information for science and social studies
teachers.

Meaningful Watershed Program: A more recent outcome of the Park Authority/FCPS
collaboration was the integration of park visits into the 7th grade “Meaningful Watershed
Educational Experiences” During spring 2007 about 1,280 participants investigated watersheds
in a park. That number has grown and during the past 5 years many individual school-park
relationships have developed. Multiple grants have been received in support of this collaborative
effort, and we will continue to work together to adapt and change this valuable program to meet
the need of the students and teachers.

Outreach/Volunteer Opportunities: Resource Management Division sites also have many
programs specific to the schools and communities where they are located which include
participation in career day and other community resource events like PTA meetings. School
students at higher grade levels are provided with opportunities to earn their required volunteer
hours in a park setting through our biannual watershed clean up events and our Invasive
Management Area program as well as smaller projects at the site level.

Contracted Mowing: FCPA provides contracted mowing of athletic fields at 174 elementary
schools, middle schools, and centers. Included are mowing, aeration/seeding, infield
grooming/renovation, irrigation system maintenance of elementary and middle school fields; and
mowing, turf management, infield grooming/renovation of high school diamond fields.

Athletic Fields, Pools, Parks, and Golf Courses: Use of FCPA athletic fields, pools, and golf
courses is provided to help schools meet the needs of their various sport teams. FCPA fields are
provided both during the regular season and during the period when FCPA fields are closed to
help schools have enough field access to meet the needs of their multiple athletic teams for
games and practice. FCPA provides facilities for high school sports practices and district and
regional competitions throughout the year. Sports that are supported include high school swim
and dive, golf, cross country, and tennis.
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Classes and Camps: The Park Authority provides year-round recreational classes and summer
camps to the public at more than 100 FCPS facilities. Classes are held both indoors and outdoors
during evenings and weekends, with some after-school programs.

Rec-PAC: Rec-PAC provides structured, recreational summer programs for approximately
5,500 elementary-aged children in 50 FCPS elementary-school locations countywide using FCPS
school buses. With a sliding fee scale based on family income, Rec-PAC reaches a high number
of low-income and diverse families and is the primary summer program for more than 80% of its
participants. Rec-PAC is a USDA meal site at 13 schools and offers 5 inclusion sites that
provide specialized staff for children with disabilities.

Staff Training and Recruiting Events: FCPA uses FCPS sites for its summer staff training events
and staff recruiting events, including Camp Counselor, Rec-PAC Staff Training, Counselors in
Training (CIT) Training, and Open Hire diversity recruitment events.

All Night High School Grad Parties: Each year, RECenters across the county work with FCPS
and PTA groups by hosting the all-night grad parties at many RECenters, providing thousands of
graduating seniors with a safe and fun alternative after-graduation activity.

Vending Services: FCPS provides vending services at County Recreation Centers and shares the
profits with the Park Authority.

Orientation and Mobility Celebrations: Each year, a partnership with FCPA and FCPS is held to
coordinate annual events relating to Orientation and Mobility and Parent/Student/Teacher
celebrations.

Facilities/Public Works/Transportation

Stormwater System: The County will assume responsibility for the FCPS Stormwater Discharge
Permit with the issuance of the new Municipal Separate Stormwater System (MS4) permit by the
Virginia Department of Conservation and Recreation (DCR). The County is working closely
with FCPS on the new MS4 requirements and on the ongoing planning efforts to ensure
compliance with the new permit. FCPS and the County work collaboratively on stormwater
infrastructure issues to address blockages and other operational and maintenance needs. The
County and FCPS also work collaboratively to identify and implement stormwater retrofit
projects to address common water quality goals. Lastly, the County works with the FCPS staff
on curricular efforts to incorporate the stormwater environmental science into the school‟s
educational program. FCPS and the County are currently negotiating the use of hundreds of
acres of FCPS property to construct SWM facilities allowing the County to comply with the
2012 Examples of County School Cooperation
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MS4. Fairfax County inspects storm drain lines and structures with an in-line camera and clears
storm drains of blockages at FCPS' request.

Vehicles: DVS maintains all FCPS-owned vehicles, to include school buses and all support
vehicles at four maintenance facilities. DVS provides timely, responsive and efficient vehicle
repairs/services, including effective towing and road services. Other services provided by DVS
include: emergency roadside repair; oversight and records maintenance, including security
administration for the County's Fleet Maintenance System; evaluation of new technologies;
operation of the County's motor pool; and technical support/review of specifications. DVS also
provides fuel for FCPS vehicles and equipment. Six of the County's 49 fuel sites are at FCPS
locations. FCPS pays the County for fuel and maintenance services.

Driver Training: FCPS provides CDL school bus driver training and DMV Third Party Testing
services for police, fire, and DVS staff. In addition, FCPS provides First Aid and CPR training
for DVS staff.

Shared Parking: FCPS is allowed to use or shares parking space at a number of county facilities.
In addition, many county vehicles are allowed to park at FCPS locations.

Shared Space: The County and FCPs share space in a variety of buildings. Examples:
Conference room space at the South County Human Services Building for school registration.
Juvenile Court provides space at four Probation Unit locations for five alternative schools, Sager,
Falls Bridge, Hillwood, Blackwell and Gunston and Juvenile Court provides space within its four
residential facilities: Juvenile Detention, Less Secure, Boys Probation House and Foundations
(formerly Girls Probation House) for the alternative schools. The Pimmit Senior Center is
housed at the Pimmit Hills Center. In addition to the five regional teen center hub locations,
each Teen Services region supports two "drop-in" sites located in FCPS buildings on Fridays and
Saturdays from 6-10 pm. The sites are staffed by Teen Services employees. The drop-in sites
offer various self-directed recreational activities.

Energy Efficiency and Conservation Coordinating Committee (EECCC): The EECCC is
collaborative inter-agency committee established in 2009 to ensure coordination of energy
efficiency and conservation across County agencies, authorities, and the school system, and to
advance the County‟s environmental and energy goals. The FCPS Energy Manager is a member
of the EECCC and regularly participates in its meetings.

Energy Efficiency and Conservation Block Grant (EECBG) Program: In October 2009, the
County received a one-time, three-year grant of $9,642,000 from the federal EECBG program.
This grant, which was funded by the American Recovery and Reinvestment Act, was accepted
by the Board in December 2009. The allocation of EECBG funds to County agencies,
authorities, and the school system was made pursuant to EECCC recommendations approved by
the County Executive. To date, FCPS has received $2,053,842, or about 21 percent of the grant.
2012 Examples of County School Cooperation
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It initially received $1,041,000 for energy improvements at Oakton High School. In June 2011,
FCPS received an additional $1,012,842 for energy improvements at Washington Mill
Elementary School, Jackson Middle School, and Bryant Alternative High School.

Transportation: The County‟s Department of Transportation and FCPS cooperated to submit a
Safe Routes to Schools grant application for $150,000 to fund pedestrian improvements near
Terra Centre Elementary School. The grant application was recently approved for funding.

FCDOT and FCPS have also been cooperating on variety of pedestrian and roadway projects
adjacent to schools. These include:

       A County roadway improvement project at Westmoreland and Haycock Road that is
       improving the kiss-and-ride area at Haycock Elementary School;
       A County roadway improvement project on Lewinsville Road near Spring Hill Road that
       is improving access to Spring Hill Elementary School, including construction of a new
       traffic signal.
       A County roadway improvement project at Westmoreland and Old Chesterbrook that is
       improving access to McLean High School, including improved pedestrian crossings,
       sidewalks and a separate project to install flashing beacons at existing crosswalks.
       The County has also constructed pedestrian improvements on Westmoreland Street and
       Franconia Road which improve pedestrian safety around schools.
       In addition, FCDOT has completed or is designing projects that improve pedestrian
       access and safety in the immediate vicinity of the following schools or FCPS facilities:
                Flint Hill ES – Vale Rd/Flint Hill Rd pedestrian crossing, refuges and curb ramps
                West Springfield HS – Tuttle Road Trail
                Lees Corner ES – Lees Corner Rd Walkway
                Churchill Rd ES – Raymond Ave Walkway
                Mt. Eagle ES – School St. Walkway
                Wolftrap ES – Beulah Road Trail – Abbottsford Rd to Clarks Crossing
                Wilton Woods Center – bus stop improvements including a new bus shelter

FCDOT and FCPS are also working together to resolve a variety of traffic operations challenges
around schools, particularly related to circulation issues in drop off areas. FCDOT and FCPS
have coordinated in developing emergency evacuation plans for the general population, special
needs populations and pets. Other coordination efforts include studying whether FCPS students
could ride Fairfax Connector buses to travel to and from school; adjusting school start times to
reduce traffic congestion; coordinating the installation of signage, traffic signals, flashing
beacons, and traffic control devices (traffic calming); as well as parking management.
2012 Examples of County School Cooperation
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Safety and Security

Adult Detention Center Educational Opportunities: The Sheriff‟s Office actively participates
jointly with Fairfax County Public Schools (FCPS) in providing educational opportunities to the
inmates housed in the Adult Detention Center. The County supports two different units of
FCPS, specifically, Alternative Schools and Adult and Community Education. FCPS provides
instruction and County support includes providing office space, classroom space, furniture,
general office supplies, computers, printers, software, copiers, faxes, phones, class scheduling
software, and support for all of these items. The County provides security and screening for
inmates (students) and staff as well as information sharing concerning inmates and provides a
liaison between FCPS and facility staff. The Sheriff‟s Community Labor Force also assists them
with clearing snow from their facilities when called upon.

STEP: The Office of Emergency Management (OEM) piloted the STEP program (Students
Tools in Emergency Planning) at two elementary schools. The 6th grade at Pine Springs
Elementary School and the 4th grade at Virginia Run Elementary School were successfully
taught emergency procedures used in the home. The student homework was to work with a
parent or adult at home to develop a family emergency plan. Expansion of the program is
planned for spring of 2012.

Coordination: FCPS sends representatives to County OEM coordination meetings including
policy, training and exercise committees and work with OEM to designate several as emergency
shelters.

Public Information / Life Safety Education: The Fairfax Fire and Rescue Department conducts
the Every Step of the Way Program educating preschool and elementary aged children on fire
and life safety education. Fire and life safety educators team up with field operations to educate
children on basic fire and life safety topics using puppetry and demonstrations. Approximately
20,000 preschool children and 10,000 elementary aged children are seen and provided
presentations annually. Educators work closely and coordinate with teachers and staff in public
and private schools. Additionally, the Juvenile Fire Setters Intervention Program targets children
who have been referred by court officials, school counselors, mental health practitioners, law
enforcement, and fire investigators following unacceptable behavior by starting fires. A
nationally certified counselor sees approximately 200 children and juveniles and their parents
every year. A staff of five provides instruction and support for both programs.

Life Safety: Coordinate fire and life safety education programs in schools such as Project SAFE
third grade program, School Age Child Care program, and Every Step of the Way preschool
program. Coordinate the Juvenile Fire-setter Intervention Program. Assist with Fire &
Emergency Medical Science programs for FCPS students. Coordinate Fire/Rescue Explorer Post
1949 Program.
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Fire Prevention Division: School Facility Inspections: The Office of the Fire Marshal‟s
Inspection‟s Branch conducted Life Safety/Fire Inspections at 240 Fairfax County School
facilities in 2011. The Inspection‟s Branch also conducts after hours inspections at All-Night
Graduation Events, (total 26 in 2011). With the recent adoption of the newest International Fire
Code, all facility Lock Down Plans had to be reviewed and approved by the Fire Marshal. The
Office of the Fire Marshal‟s Plans Review Branch, working with the School‟s Office of Safety
and Security staff, completed these reviews/approvals within 3 months of the code adoption. The
Office of the Fire Marshal‟s Fire Protection Systems Branch currently has three Fire Inspectors
devoted solely to inspecting and re-testing all Fire Sprinkler, Fire Alarm and Fire Suppression
Systems in all 240+ Fairfax County School facilities. The success of the school/fire marshal
relationship rests with the School‟s Office of Safety and Security staff. Many of the School‟s
Office of Safety and Security staff have become certified Fire Inspectors and attend County
monthly fire inspector recertification training. Recently, staff from the Office of the Fire
Marshal‟s and School‟s Office of Safety and Security developed and presented a training
program reviewing historic fires in educational facilities, lessons learned and including those
within Fairfax County. FCPS‟ Facilities Management staff work collaboratively with the Fire
Marshal‟s Inspection Branch and accompany fire marshals on inspections of all fire sprinkler
systems. FM staff perform preventative and corrective maintenance to all FCPS fire sprinkler
systems facilities and communicate work and status of systems with fire marshal‟s office to
ensure all systems are operable and in good order.

Fire & Hazardous Materials Investigative Services: Coordinate with FCPS Security and SRO‟s
for investigations of fires and hazardous materials releases in schools (mercury in schools, bottle
bombs, etc). Coordinate with FCPS Security and SRO‟s for interviews of juveniles involved in
other investigations. In cooperation with school officials, conduct the Juvenile Fire-setter
Intervention Program for students involved with fires or hazardous materials releases. Coordinate
use of explosives with schools (construction blasting, firing of cannons, etc). Inspect and
maintain database of schools with reportable quantities of hazardous materials.

Fire Inspections: Inspect and approve all-night grad parties. Issue permits for bonfires at school
events. Review plans and enforce fire lane regulations at schools. Inspect and approve fireworks
displays at school events.

Plans Review: Review construction plans for fire & life safety in new schools. Review
alteration/renovation plans for fire & life safety in old schools.

School Liaison Commander (SLC): 1 Police Lieutenant position, fully funded by FCPS, serves
as a liaison to FCPS Administration on issues related to personnel, enforcement and crime
prevention and is primarily responsible for overseeing the School Resource Officer program.
2012 Examples of County School Cooperation
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School Resource Officer (SRO) Program: 55 police officer and supervisory positions provide
security and crime prevention services to all FCPS middle, secondary and high schools. The
SRO program, fully funded by the County, fosters safer campuses through on-site personnel to
investigate suspicious activities, handle disruptive situations, and rapidly respond to serious
incidents.

School Crossing Guards: School Crossing Guard positions, fully funded by FCPD, provide
traffic and child safety services in select locations for students who walk to FCPS schools.

Road DAWG Camps: FCPD, the Department of Neighborhood and Community Services
(NCS), and FCPS host three one week-long Road DAWG camps throughout the County each
August to prevent at risk rising sixth and seventh graders from becoming involved in gangs.
Program costs, including personnel services, operating expenses, and transportation, are funded
by FCPD, NCS, and FCPS, respectively.

West Potomac Academy Criminal Justice Program: FCPD supports an intern program with
West Potomac Academy by providing scheduled ride-along opportunities during the school day
for students enrolled in the Criminal Justice program.

Multiagency Committees: Multiagency committees including FCPS coordinate efforts to
address domestic violence, gang prevention, underage drinking and driving, and youth offenders.

United Prevention Coalition and other community coalitions partner with county prevention
agencies, FCPS, police, businesses, and concerned citizens to reduce underage and binge
drinking.

The Fairfax County Safe Routes to School Work Group was formed in the summer of 2011, as a
result of an agreement between the Fairfax County Executive, Anthony Griffin, and the Fairfax
County Public School Superintendent, Jack Dale. The group provides marketing strategies for
the International Walk to School Days, revises policies and wellness programs to encourage
walking and biking to school and assists with the Safe Routes to School Grant process. Future
projects include coordination with the Fairfax County Department of Transportation for the
prioritization of submitted sidewalk projects and infrastructure grant review processes. The
Fairfax County Public School‟s Office of Safety and Security continues to fund walking and
biking improvements on school properties. These include bike racks, sidewalks, trails and traffic
signage to improve overall safety and traffic efficiencies.
2012 Examples of County School Cooperation
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Other Collaboration

Partnership for a Healthier Fairfax: The PFHF is a coalition of community members,
organizations, and individuals – including multiple FCPS staff members working together to
improve community health. In February 2010, PFHF began a community-wide strategic
planning process called Mobilizing for Action through Planning and Partnerships (MAPP). The
MAPP initiative has brought together public, private, and corporate entities to conduct a
comprehensive community health assessment, identify public health issues, develop goals and
strategies to address these issues, and take steps to help PFHF reach its vision. PFHF will
continue through the MAPP process with the support of a Community Transformation Grant
(CTG). The CTG will assist PFHF to build capacity to implement policy, system, and
environmental changes to promote health, prevent chronic disease, and reduce preventable
differences in health outcomes. This capacity building work will culminate in a blueprint for
action that includes the following CTG strategic directions: tobacco-free living; active living and
healthy eating; healthy and safe physical environment; high-impact evidence based clinical and
preventive services; and social and emotional wellness.

Workforce Housing: The Department of Housing and community Development and the Fairfax
County Redevelopment and Housing Authority collaborate with FCPS to provide affordable
housing opportunities to teachers, bus drivers, and other critical school employees. The Magnet
Housing program offers below-market rents to school employees as a recruiting/retention tool.
The housing is well located throughout Fairfax County and is near transportation and shopping.
There are currently 43 units in the Magnet Housing program, with 28 occupied by school
employees.

Neighborhood School Readiness Teams: This initiative is a partnership of Office for Children,
FCPS, and Fairfax Futures. Teams are comprised of community, local child care, county, and
school representatives. The teams meet throughout the school year to develop joint planning
efforts so that children and their families experience smooth transitions to kindergarten. Teams
are currently in nine elementary school neighborhoods: Providence, Centre Ridge, Bonnie Brae,
Hybla Valley, Hollin Meadows, Lynbrook, Freedom Hill, Annandale Terrace, and Lake Anne.
This year, the NSRT initiative will expand in to the Opportunity Neighborhood Community/ Mt.
Vernon pyramid, serving Mt. Vernon Woods, Riverside, and Woodlawn.

For Inspiration and Recognition of Science and Technology Lego League (FIRST): The FIRST
Lego League provides opportunities for middle school students to learn real life applications of
science and technology by working with county programs. They learn scientific principles from
county program staff and build a Lego model that applies the principles learned. Senior staff in
the Health Department food safety program has mentored two groups of students which develop
projects around food safety themes. HD participation in this program will be ongoing.
2012 Examples of County School Cooperation
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NCS-FCPS Collaborative Efforts Pilot: This pilot program is occurring in Region 2 (Falls
Church/Baileys), with the intent of expanding countywide. The NCS Regional Services and
Center Operations Division is piloting an initiative in Region 2 to further collaborative efforts
with FCPS by increasing awareness by school personnel, students, and families of NCS facility
and program offerings. NCS Region 2 facility tours have been provided to the Clusters I, II, and
III Superintendents; the James Lee Community Center hosted School Pyramid Principal
meetings, where staff provided an orientation to NCS and a tour of the Center and its amenities;
the James Lee Community Center Theatre hosted performances by school students; and the
Willston Multicultural Center hosted administrators from Sleepy Hollow Elementary, where they
met with parents of the Willston community to brainstorm ways to maintain connectivity with
Willston families who attend Sleepy Hollow. Additionally, school counselors have begun
working with Region 2 staff to partner in identifying additional community supports and after-
school programming opportunities for students.

Co-Location of Services: To maximize both capital construction and service delivery
efficiencies, the Department of Administration for Human Services (DAHS) has been working
closely with the Department of Neighborhood and Community Services (NCS), and other
Human Services departments, to identify opportunities where appropriate services can be co-
located within FCPS facilities. DAHS enhanced this effort over this past year by identifying and
documenting physical space requirements for expanding on human services presence in public
schools. This initiative consisted of gathering data, research and benchmarking with comparable
counties to learn of any existing models similar to this proposed initiative. DAHS then conducted
a survey among the human services departments to determine a range of additional services that
could potentially be provided if space were available in the approximate one dozen schools
scheduled to undergo renovation. Research was also conducted to determine the benefits and
challenges of partnerships between human services agencies (local and state) and public school
systems' space sharing. One such on-going model is the county's School Aged Child Care
Program, currently located in 137 schools.

Elections
       Polling Places: The Office of Elections uses 162 FCPS schools and school facilities as
       polling places for countywide elections and also conducts election officer training classes
       at several of the schools. The FCPS Office of Administrative Services, Community Use
       section, assists the Office of Elections with scheduling and notifications. Moreover,
       recently the FCPS Office of Design and Construction is working with the Office of
       Elections to ensure compliance with enhanced ADA requirements at polling places
       resulting from the County‟s settlement with the US Department of Justice. The FCPS
       Facilities Management staff provides election support with pre-election preventative
       maintenance on all exterior lighting, entry points and polling rooms at each site. FCPS‟
       custodial and FM staff ensure all locations are opened for election officials and secured
       following each event. In addition, Facilities Management staff provide support to federal
       offices for Presidential/VIP visits prior to, during, and after elections.
2012 Examples of County School Cooperation
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       Election Security: The FCPS Security team works with the Police Department‟s Special
       Operations units to provide behind-the-scenes security in and around the polling places
       on Election Day.
       Warehouse: The DPSM warehouse partners with the FCPS warehouse to deliver voting
       equipment and election supplies to the 239 voting precincts prior to each election.
       Compliance with recent Section 203 designation: Several FCPS staff assisted with early
       compliance planning efforts when the Office of Elections was notified 4 weeks prior to
       Election Day 2011 of a new federal requirement to immediately start providing voting
       assistance in Spanish. The FCPS language coordinator helped to expand the Office of
       Elections‟ high school page program to encourage bilingual student participation. And
       the FCPS Department of Special Services assisted with Spanish language translation of
       election materials to comply with the new language coverage requirements of the Voting
       Rights Act.

Public Private Partnerships: The Office of Public Private Partnerships (OP3) and the FCPS
Office of Business and Community Partnerships collaborate
       Corporate Outreach – Give Me Five promotional materials were developed to highlight
       ongoing opportunities for businesses and their employees to support school and county
       initiatives. The Economic Development Authority and local Chambers of Commerce
       include these brochures in their information packets for new or expanding businesses.
       Both offices have connected with new partners as a result of this joint marketing.
       Celebrate Partners Awards – Fairfax County Public Schools and Fairfax County hold a
       joint Business and Community Partnership Awards event to recognize their partners. The
       combined effort is more cost-effective, streamlines county and school system recognition
       efforts, and increases recognition for honorees.
       Collect for Kids School Supply Campaign – In 2011, FCPS and OP3 facilitated joint
       planning process among County agencies, FCPS, and community nonprofits that were
       hosting previously hosting more than 20 separate collection and distribution efforts each
       summer. The collaborative effort improved efficiency for staff, nonprofit volunteers and
       reduced duplicative requests to the business community. The collaborative effort
       increased the value of contributions by 25% and provided school supplies to 1,422 more
       students that last year.
       Broadband CNCT – Computers and Neighbors Connecting Together – This collaborative
       effort provides computers and low-cost high speed internet access for middle school
       students to use at home. This project began at the Kingsley Computer Learning Center,
       and has since expanded to Luther Jackson Middle School and Herndon Middle School.
       OP3 secures donations of computers and volunteers, school staff host computer clubs
       where students refurbish donated computers, and COX provides discounted broadband
       services to eligible families.
       Peer Mediation Training –OP3 staff provides certified training for school mediators to
       meet the FCPS guidelines for Alternative Dispute Resolution. County and FCPS staff
2012 Examples of County School Cooperation
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       collaborate to plan and deliver mediation training on for staff and students, as well as
       Annual Peer Mediation Conference (attended by 1000 students from all of Northern
       Virginia).

Legal Services: The Office of the County Attorney continues to assist the Fairfax County Public
Schools Division Counsel at their request with legal services. This County Attorney‟s office has
handled approximately 11 litigation cases over the last three years, including one collection
lawsuit. To date, the County has collected and forwarded to the FCPS $27,075.00 and is
continuing to collect the remaining balance. In late 2009 and 2010, the County Attorney‟s office
advised the School Board Division Counsel of the procedure for conducting a special election to
fill a School Board vacancy. In addition, this Office prepared the necessary petition and court
order for a special election that was presented to the Circuit Court, and this Office prepared a
preclearance submission to the Department of Justice to comply with Section 5 of the federal
Voting Rights Act of 1965, as amended. The County Attorney‟s office will continue to work
with FCPS‟ Division Counsel to explore cost-reduction initiatives of mutual interest and other
strategies to improve client service.

Student Human Rights Commission: The Office of Human Rights and Equity Programs
(OHREP) in partnership with FCPS sponsors a student human rights commission. The purpose
of the student commission is to promote dialogues on diversity among youth, to foster a greater
understanding and appreciation of differences, to create exposure to human and civil rights laws,
and to encourage leadership and active participation in government. OHREP provides a stipend
for the FCPS faculty liaison, hosts student meetings at the Government Center and supplies
needed materials for SHRC program activities in support of its mission

Government Relations: County and FCPS legislative staff collaborate on a number of federal
and state legislative and budget items of mutual concern throughout the year, and particularly
during each General Assembly session.

McLean Community Center: The McLean Community Center has been using the Langley High
School football stadium and baseball field for the past 28 years to put on the annual July 4th
Fireworks show. This event attracts a community crowd of about 7,000 people who enjoy an
evening of food, games, entertainment, and of course capped off by a fireworks display.

Reston Community Center (RCC):
       Artist residency visits in the disciplines of theatre, music, dance and/or visual arts, by
       professional artists. Provides hundreds of students with first-hand knowledge and skill-
       building in specific art forms provided by outstanding professionals in the various
       disciplines; frequently results in performances with public audiences. (Artists have
       included: Tim Robbins, Watts Prophets, mosaic artist Valerie Theberge, Nnenna
       Freelon, Liz Lerman Dance Exchange, Luis Rodriguez, musicians Trout Fishing in
2012 Examples of County School Cooperation
Page 26 of 26

      America, physical theatre troupe Dell‟Arte, author Judy Shephard, Tectonic Theater
      Project).
      Heritage Language Literacy After-School program promoting literacy in Spanish and
      involving instructor guided 5th through 11th grade “tutors” for 1st through 3rd graders at
      Lake Anne Elementary School; provides for greater family cohesion with the school
      community and better fluency in both the native language (Spanish) and English.
      Science Academy and Girls in Engineering, Math and Sciences (GEMS) at Dogwood
      Elementary School (summer 2012) and dedicated spaces in JASON Project program at
      RCC (Summer 2012) providing summer enrichment to 50 participating students.
      Annual speaker to Langston Hughes Middle School and South Lakes High School to
      commemorate Dr. Martin Luther King, Jr. Day and to reinforce the IB and LHMS
      cultures of service to the community by students; serves the entire student bodies. Past
      speakers: Dr. Bill Magee (Operation Smile), 2008 CNN Hero Anne Mahlum (Back on
      Your Feet), CakeLove founder Warren Brown, and Congressman Harold Ford, Jr.
      Ethics Day in cooperation with Greater Reston Chamber of Commerce. Engages the
      senior class of South Lakes High School in a full day of exploration of ethical dilemmas
      and conduct.
      Partnership with South Lakes High School Government classes to support Reston-wide
      Sustainable Community Initiative – involved approximately 25 student volunteers in
      gathering pledges from residents to practice more “Sustainable Living” and to support a
      Forum for discussion of Sustainability in Reston (Fall 2011); students achieved volunteer
      service requirements, and were given the materials from RCC to do the work, t-shirts,
      and recognition at the Forum event.
      Annual Youth Art Month (March) Exhibition and opening Reception in the Jo Ann Rose
      Gallery. All 8 Reston elementary schools participate in this month-long exhibit held in
      the RCC Lake Anne Jo Ann Rose Gallery. This year we have added the ability for more
      student involvement with the addition of the new 3-D gallery.
      The Reston Community Center is currently preparing for the 30th Annual Very Special
      Arts Festival. Participants from Fairfax County Schools and Centers participate in free
      activities that promote the importance of creative self-expression, mastering challenges,
      and a sense of community. Festival-goers will enjoy performances, workshops and
      hands-on activities, featuring such topics as creative drama, dance, music and much
      more.

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Examples of County/School Cooperation

  • 1. Examples of County/School Cooperation Finance/Budget/Purchasing /Information Technology/Human Resources Financial Automated Systems: The Fairfax County Unified System (FOCUS) is a new, joint computer system for financial, budget, and procurement transaction processing as well as for human resources and payroll requirements. This is the largest, most complex automation initiative in Fairfax County (County) history and extensive effort has been dedicated by County and Fairfax County Public Schools (FCPS) staff to assuring uninterrupted support of County and FCPS operations. The system involves all users in County and FCPS and covers 70 major business processes with over 3500 system requirements. The initial implementation of the system, which included most of the financial and procurement capacity, went live on November 7, 2011. The transition from the current human resources systems to the FOCUS Human Capital Management functionality is scheduled for June 2012 for County employees and June 2013 for FCPS employees. Check Production: The County Department of Finance produces all checks issued by the County and FCPS with the exception of payroll checks for the School system. Disbursing: The County maintains a central vendor file of payment instructions and tax information that is used jointly by the County and FCPS to pay vendors and issue Treasury 1099 forms. Banking: The County and FCPS share a contract for armored courier services to transport deposits from various sites to the bank. The County supports, through its banking contract, a variety of FCPS banking (e.g. deposit accounts, lock box, and credit card processing) needs. Risk Management: Liability Analysis: The County and FCPS utilize a single contract for an annual actuarial study. Safety: County and FCPS share staff resources for subject matter expertise, as needed, building and equipment inspections, drawing on specialized capabilities in each organization. AED Program Support: The County purchased AED equipment for installation in School facilities and FCPS has AED training capabilities that the County is utilizing on a cost reimbursement basis. Insurance: The County and FCPS procure property, boiler/machinery, and fidelity insurance coverage in bundled policies, resulting in direct premium savings. General Liability Claims Management: The County and FCPS utilize a single, shared internet portal to accept claims reports from internal departments/sources as well as the public. Purchasing: The Director of the County‟s Department of Purchasing and Supply Management (DPSM) serves as the Purchasing Agent for both the County and FCPS and has delegated full purchasing authority to FCPS. The County and FCPS collaborate to jointly issue contracts for both organizations. In addition, the County‟s online Contract Register, maintained cooperatively
  • 2. 2012 Examples of County School Cooperation Page 2 of 26 by DPSM and FCPS, contains active contracts awarded by the two organizations. Contracts on the Register are available for use by both the County and FCPS. The FOCUS procurement and logistics modules are used jointly by the County and FCPS. The County and FCPS participate in a joint rebate program with Independent Stationers (office supplies) and JP Morgan Chase (procurement cards). Fixed Assets: The County Purchasing Agent, through a collaborative effort with DPSM and FCPS, is responsible for administration of County and FCPS fixed assets. Warehouse Operations: The County and FCPS main warehouses are co-located in Springfield. Each of these workgroups provides assistance to the others‟ operations. Examples: Voting equipment is securely stored in the County portion of the warehouse and FCPS and County warehouse staff share the responsibility for the delivery and pickup of voting machines. School year and summer SACC materials are warehoused in the County portion of the warehouse and FCPS and County warehouse staff share the responsibility for delivery and pickup of these materials. In addition, the County has used FCPS warehouse space to temporarily store equipment and materials for a variety of special programs which have included Emergency Preparedness for Disaster Relief Supplies for Animals and Pets and the Mattress Donation Program for Homeless and Needy Families. RSS/SNS Emergency Response Functions: The County and FCPS jointly support the Northern Virginia Emergency Operations Receive, Stage, Store (RSS) Strategic National Stockpile (SNS) activation response teams in conjunction with the federal and state governments. Space is reserved in both sides of the warehouse for supplies; employees and resources from both sides are utilized; and receipt and distribution functions are shared. Surplus/Excess Property: The County and FCPS share usage of surplus furniture and equipment. Material is redistributed where needed in either organization. Online and live auction services have also been shared through a cooperative contract lead by Fairfax County on behalf of the Metropolitan Washington Council of Governments Cooperative Purchasing Program. Disposal of Recycled and Scrap Materials: The County transports both County and FCPS recyclable materials to vendors, and reimbursement is credited to the respective general funds. The County also maintains and disposes of scrap materials from a single roll-off container either through recycling or disposal at the County landfill. Budget Community Dialogues: County and FCPS staffs have collaborated on all Community Dialogues over the past several years as well as budget presentations as requested. Medical Exams and Evaluations: The County and FCPS share a contract for employee exams as required by law or work conditions.
  • 3. 2012 Examples of County School Cooperation Page 3 of 26 Alcohol/Drug Testing: The County and FCPS have a contract for pre-employment, random, and follow up drug/alcohol testing. Employee Wellness: The County and FCPS wellness program coordinators routinely collaborate to share best practices and no-cost resources. Wellness related contracts are currently developed to permit both organizations to utilize the contracted services Printing Services: The County's print shop provides high speed production printing service to County agencies and to Fairfax County Public Schools on a cost recovery/fee basis. In addition, County and Schools staff collaborate regularly through the School‟s IT Multimedia design and the County Printing Center to provide design and communication support. I-Net: The County and FCPS share a single mode fiber optic cable plant known as the Fairfax County Institutional Network or the I-Net. This network, which the County and FCPS collaboratively developed, provides data and video networking services to FCPS and County sites. Of the approximate 420 I-Net facilities, seven of these locations are distribution sites that are redundantly connected and provide access to various services including data center servers, Internet, content delivery, and other resources to all sites. The maintenance and support of this network is a joint endeavor. Internet Access Maps: The County and FCPS jointly developed and regularly and update the Community Internet Access Maps and posters. These resources are posted on the FCPS internet site and made available to schools to help direct students and families to a variety of locations including libraries and community, family, and other resource centers that are available for accessing the Internet and FCPS resources such as 24-7 Learning. TMPC: The FCPS Teaching Materials Preparation Center (TMPC), located at the Nancy Sprague Technology Center, is made available to County agencies such as the Office for Children-SACC, Police, and Fire and Rescue. The TMPC provides equipment and staff to help these agencies produce materials including posters, brochures, buttons, color copies, booklets, and other items used in training or instruction. The services are provided for the cost of materials only. Cable Franchise: Fairfax County BOS allocates the equivalent of one percent of cable company (Cox Communications, Comcast and Verizon) annual gross revenues to Fairfax County Public Schools from the annual franchise revenues (out of the five percent paid to the County) from the cable operators. The funds are used to maintain the FCPS six-channel cable operation and cover expenses for 26 full-time employees (producers, designers, engineers, media utilization staff, DCCO staff) plus other operating expenses such as closed captioning and video streaming services. Additionally, the BOS allocates $250,000 annually for the replacement of cable-related equipment. Recognizing the County‟s interest in accounting for the use of these cable-related
  • 4. 2012 Examples of County School Cooperation Page 4 of 26 revenues, FCPS provides an annual report on staffing, expenditures and programming produced from these funds. Human Services Leadership Development Opportunities (Learning Academy): Fairfax County Public Schools (FCPS) and Fairfax County Government (County) have jointly developed a Middle Manager RoundTable to promote professional learning and growth and collaboration between the two organizations. This was done in response to a need for leadership development for employees currently in middle management positions who aspired to senior positions in the organizations. The RoundTable is composed of 15 managers from each organization. Over the span of 10 months, the cohort participants will attend presentations on topics ranging from ethical decision- making to critical analysis and problem solving, strategic planning, and engaging with the community to managing change. Each of the six teams of five participants will develop and make a presentation on a topic selected by the senior management of both organizations at a capstone event. Comprehensive Services Act (CSA) Financial Management and Contracts Management: The CSA program coordinates and funds certain purchased treatment services for at-risk youth who are placed in foster care, placed in private special education settings, involved with the Juvenile Court, and/or receiving mental health, mental retardation, and alcohol and substance abuse services, as required by state statute. Services are mandated by both state and federal law. This service delivery requires close coordination among child-serving human services agencies, i.e., Department of Family Service (DFS), Juvenile and Domestic Relations Court (JDRDC), Fairfax- Falls Church Community Services Board (CSB), Department of Neighborhood and Community Services (DNCS) and includes FCPS, as well as the Cities of Fairfax and Falls Church. The Department of Administration for Human Services (DAHS) provides the required financial management and contracts management services for the CSA program, ensuring compliance with state and federal laws. FCPS social workers and liaisons from Multi-agency Services are often CSA case managers and serve on the Utilization and Prioritization and Family Assessment and Planning Team (FAPT) committees. They also collaborate on teams to examine and develop standards of practice to enhance service delivery and accountability. Directors for FCPS Department of Special Services, in collaboration with directors of other human service agencies, serve on the Community Policy and Management Team (CPMT), which provides oversight to CSA. This coordination is required by state statute and services are mandated by both state and federal law. Approximately one third of the CSA pooled expenditures are driven by special education residential and private day services. Child Specific Teams (CST) are a collaboration between human service agencies, FCPS, parents, the child, and others deemed appropriate to implement the Comprehensive Services Act (CSA). Together with other CST members, a written service plan (Individual Family Service Plan (IFSP)) is developed to meet the needs of the child and his/her family. The plan includes information about the strengths and needs of the
  • 5. 2012 Examples of County School Cooperation Page 5 of 26 child and his/her family, professionals involved with the family, services that have been provided, recommended services, and the objectives and goals for the services. Alcohol Safety Action Program (ASAP): Hayfield High School allows ASAP to use classroom space at no cost throughout the school year as a satellite site for ASAP education classes. Systems of Care Reform – Beginning in November 2008, a Systems of Care (SOC) Reform initiative was undertaken by Fairfax County Government, the public schools, and the provider community to address the growth in expenditures for services and supports associated with the Comprehensive Services Act for At-Risk youth and families (CSA). Specific recommendations have been developed, and are starting to be implemented, regarding service design, services for individuals with developmental disabilities, and family and youth advocacy and engagement. Annandale Neighborhood Center (ANC): ANC promotes coordination and collaboration among Annandale residents and the broader network of County, FCPS, and community-based service providers to achieve positive outcomes for youth and families in the Annandale community. Community and neighborhood-focused approaches that emphasize building community leadership, leveraging available resources, and promoting access to services are utilized. To support this effort, a social worker (employed by a nonprofit) and a school-based liaison work closely with parents, students, and community members as well as school personnel, including administrators, teachers, parent liaisons, and other staff from Annandale High School and other schools within the pyramid. The liaison also provides management and programmatic support to the Annandale Parent Resource Center. FCPS provides the facility for this program which is also constructed and maintained by FCPS. Computer Learning Centers – are provided by NCS for after-school technology programs at Hybla Valley, Mt. Vernon Woods, and Annandale Terrace elementary schools five days a week. CLCs provide high-tech resources for children and their families who otherwise would not have access to current technology through access to computers, internet use, technology instruction, literacy activities, homework assistance, enrichment activities, field trips, community service projects, and healthy snacks in an after-school setting. Readers are Leaders: Through collaboration among the nonprofit Readers are Leaders, FCPS, and NCS, high school student athletes come to community centers to read to and mentor elementary school – aged children. Growth and Inspiration through Volunteering and Education Program – GIVE is an NCS community center-high school partnership with the mission of “promoting youth leadership through projects that improve the quality of life in the community. GIVE is a community organization founded and run by high school students that organizes and coordinates a free tutoring program providing academic assistance to elementary school students.
  • 6. 2012 Examples of County School Cooperation Page 6 of 26 Therapeutic Recreation Services Camps (Leisure, Explorers, and Adventure Camps): The County provides a 6-week summer camp located at eight schools each summer, serving school- aged individuals with developmental, intellectual, physical, and emotional or specific learning disabilities. Two out of the eight camp locations are shared with the secondary schools extended school year (ESY) program so ride sharing on FCPS school buses as well as joint programming can take place. Students can attend the therapeutic recreation program in the morning before ESY begins. The therapeutic recreation program includes the students from ESY in their program for 30-45 minutes each day. FCPS shares their transportation resources with therapeutic recreation. Staff from both programs work together to ensure that the time students from ESY attend therapeutic recreation is beneficial to both groups. Middle School After-School Program: This program, primarily funded by the County, combined with partial FCPS funding, is at every FCPS middle school. Sites are staffed by BCPS employees and the overall program is planned, designed, and administered through joint collaboration of county and FCPS staff. Programs are available weekdays and begin after the regular school day ends. The program design provides students with positive alternatives during critical after-school hours, an opportunity to develop skills, build character, and partake in challenging fun activities. There are four components to each program: academic support and enrichment; social skills and youth development; physical, health, and recreational projects; and family and community involvement. Youth Survey: FCPS administers the youth survey and NCS analyzes the results of the annual survey. The youth survey is administered to grades 6, 8, 10, 12 and is used to identify students‟ positive behaviors that the county can build upon or negative/risky behaviors that can be addressed through identified strategies. NCS and FCPS share funding responsibilities and work together to communicate the results to the community and stakeholders. Disproportionality: Human Service agencies, FCPS, and the police are committed to eliminating disproportionality in outcomes across all county and school services through multiple strategies. By examining possible institutional causes of over-representation of African- American and Hispanic children in foster care, special education, and the judicial system, the committee reviews current policy and recommends possible changes in policy and practice across agencies. The goal is to reduce disproportionate outcomes. The FCPS Office of Facilities Planning Services works with the County‟s demographics group to obtain site-specific housing forecast data from the Integrated Parcel Lifecycle System (IPLS). This data-sharing helps to inform facilities planning and academic staffing for a rapidly growing enrollment. These data provide a basis for the computation of student “yields” – the ratios of students by housing type throughout Fairfax County. The student yield data are the basis for determining how many future students FCPS can expect from residential land development. The forecast housing data help FCPS to identify school attendance areas with forecasted growth and assess future
  • 7. 2012 Examples of County School Cooperation Page 7 of 26 enrollment growth due to the potential new housing. These data benefit both FCPS and Fairfax County to more efficiently accommodate its large and growing student body. Further, FCPS provides yearly updates on changes to school boundaries which inform the County‟s My Neighborhood on-line application. Work continues to coordinate and share direct GIS information from the County in order to provide timely updates for new residential addresses. Early Childhood Education: Head Start and Early Head Start are national child development and family engagement programs that provide quality early childhood education and comprehensive family support services to income eligible pregnant women and families with children birth to five years. Fairfax County Department of Family Services (DFS) Office for Children (OFC) Head Start Program and FCPS collaborate to provide an integrated service delivery model. FCPS provides the facility area for these spaces – in addition they are constructed and maintained by FCPS. A collaboration exists between OFC and FCPS to include coordination of services for children with suspected or identified disabilities enrolled in Head Start or Early Head Start and Fairfax County Public Schools simultaneously. School Age Child Care (SACC): Fairfax County DFS/OFC‟s School Age Child Care program supports working families by providing high quality before- and after-school, and full-day summer, spring, and winter programs to approximately 10,000 children in kindergarten through sixth grade. Program curriculum provides a variety of experiences (i.e., literacy, visual and performing arts, science and technology, health and fitness, and community service) that support children‟s development and the FCPS Program of Studies and Virginia Standards of Learning. Children with special needs are fully integrated into all programs. Children are served in programs located in 135 FCPS elementary schools; and in 2 FCPS Center Schools, Key and Kilmer, where SACC serves 5-21 year olds with multiple disabilities. Eligible families must work, attend school full-time, or be disabled. A sliding fee scale supports the participation of families with low incomes. Classroom space for SACC is constructed and made available by FCPS at these 137 school facilities and is maintained by FCPS‟ Facilities Management and custodial staff. In addition, new SACC classrooms will be available in the fall of 2012 at the current Graham Road Elementary School and the new Lacey site elementary school. Funding of $750,000 is provided each year by the County to FCPS to offset construction, operating, and overhead costs. SACC is funded through parent fees and County funding. Additionally, SACC contracts with FCPS Food and Nutrition services to provide snacks for the SACC program. FCPS provides the facility area for these spaces – in addition they are constructed and maintained by FCPS. Virginia Preschool Initiative: The County and FCPS serve 1,103 children in the Virginia Preschool Initiative (VPI). VPI supports quality preschool programs for at-risk four year olds whose families have low to moderate incomes. L Children are provided early childhood education and services that promote success in kindergarten. VPI services are provided throughout the county in preschool classrooms in FCPS, community-based child care centers, and family child care homes.
  • 8. 2012 Examples of County School Cooperation Page 8 of 26 Extended Day Program: FCPS and Fairfax County DFS/OFC are in the second year of a joint pilot at White Oaks Elementary School that explores an extended-day program for school-aged children. Use of SACC Teachers as Substitutes: The County and Schools have an agreement by which SACC teachers serve as substitute teachers, as needed, at various elementary school sites. FCPS reimburses the County at the prevailing substitute teacher rate, plus FICA, to offset the personnel costs paid to the SACC teachers while working as FCPS substitutes. Project LIFT: Project Lift inspired an effort to deepen connections between FCPS and Fairfax County government. FCPS literacy experts collaboratively planned training for Fairfax County community center staff members at Gum Spring and Huntington Recreation Centers around how to strengthen literacy experiences in the community centers‟ existing programs and experiences for young people. Our goal is to increase access to books and literacy experiences for children at the community centers. At Huntington Recreation Center, FCPS literacy experts modeled a read aloud for the summer staff to help students connect with literacy and to further their appreciation and understanding of books. Literacy leaders supported plans for utilizing space to create an inviting and usable reading corner. To further the community and school connection we are working to build contacts between the recreation centers and schools. This is being done through connecting the National Network of Partnership Schools (NNPS) chairperson with the recreation center and by beginning a book tote program in which students will carry “just right” books between the school and center. Research indicates the importance of family involvement in the achievement of a child so we are also working to develop plans for family nights at the recreation centers incorporating a literacy component. Training and Educational Support of Clients: FCPS provides a variety of training and educational supports to Family Services clients in support of basic math and English tutoring in many programs including the GED Alternative Program offered to youth under the age 18 at Job Corner and the adult English as a Second Language (ESOL) program. FCPS Adult and Community Education (ACE) offers classes for adults to improve reading, writing, and math skills; assists with job searches through SkillSource Center resources; and also makes referrals to human service agencies. Congregate Meals: Congregate meals and snacks are provided to participants at the County's senior centers and Adult Day Health Care sites. DFS contracts with several vendors, including FCPS Food and Nutrition Services, to supply these meals. Vendors must be able to meet nutritional standards required by the Virginia Department of Aging, provide the volume of meals needed by the program, deliver to multiple sites throughout the County, and be competitively priced. FCPS provides about a third of the program's meals and bills the County monthly for the meals provided.
  • 9. 2012 Examples of County School Cooperation Page 9 of 26 Violence Prevention: The Office for Women & Domestic and Sexual Violence Services provides presentations and workshops to all FCPS students and school staff in both English and Spanish. Topics include violence prevention, domestic and sexual violence education, social media and violence, human trafficking, and childhood sexual abuse awareness and prevention. Presentations and workshops are created according to the expected audience and given timeframe. Foster Care: DFS and FCPS collaborate to reduce the number of children in foster care and to encourage permanency for youth in care. Kinship Care: DFS and FCPS work together to ensure that youth living with relatives due to family disruption are registered and have necessary supports in school. Social Work Collaborative: FCPS social workers in identified communities (Bailey‟s ES, Coates ES, Dogwood ES, London Towne ES, and Terraset ES) identify families in need and collaborate with social workers from DFS to help families access services. Homeless Services: The Homeless Office of FCPS works with County agencies to help children who have unstable housing continue to have school stability and coordinates emergency and academic services for these families. First Star: First Star is a collaboration among George Mason University (GMU), FCPS, DFS, and First Star (nonprofit). The committee examines the viability of brining a summer campus residential program to GMU specifically for students in foster care. The program was piloted at UCLA in the summer of 2011. Opportunity Neighborhoods (multiple departments): Opportunity Neighborhoods is a collaborative effort of Fairfax County Government, Fairfax County Public Schools, and a broad alliance of community stakeholders working toward the vision that “all children have access to effective schools and strong systems of family and community support that will prepare them to attain an excellent education and be successful in college and career.” Opportunity Neighborhoods is based on a strategy of fostering collaboration and coordination, promoting access to effective, evidence-based/outcome-focused programs and services, and adopting policies and practices that lead to positive results for children and families. The focus area of the pilot is targeted schools in the Mount Vernon pyramid but the intent is that the model will eventually be expanded to other communities in Fairfax County. As for future work, Opportunity Neighborhoods has identified the need for establishing mechanisms for sharing and tracking data longitudinally across systems (FCPS, County, and community). Establish mechanisms for collecting, analyzing, reporting, and sharing child and youth outcomes data longitudinally across systems (FCPS, County, and collaborative partners), enhancing our ability
  • 10. 2012 Examples of County School Cooperation Page 10 of 26 to: provide a continuum of linked and seamlessly integrated services, promote continuous program improvement with real-time data, quickly identify and correct service gaps, measure diverse academic, family and community support indicators for all children in a neighborhood, make data accessible to program partners, researchers, and evaluators legally and securely. Community Use of School Facilities: More than 2,000 community organizations use school facilities each year. NCS and FCPA use FCPS facilities to schedule over 250,000 individuals for athletic use and enrichment classes. Community School-Linked Services (multiple departments): Community School Linked Services (CSLS) is a pilot program, begun in November 2011 that provides a unified and holistic delivery of services to families in a school-linked setting by leveraging partnerships between schools, several county agencies, businesses, faith-based organizations and the community. The program targets families with students who have high rates of absenteeism (10%) and poor academic performance. The goal of the program is to improve academic, health, environmental, and social outcomes for children and families through demonstrated measurable results. As one of several programs falling under the umbrella of Opportunity Neighborhoods, CSLS will provide important data on trends and needs of families with school-age children, allowing the coordinators of Opportunity Neighborhoods to successfully create and target community resources. CSLS helps families obtain the services they need through the use of a single multi- system family assessment touching on 13 life domains. Service planning is integrated through a comprehensive plan to enable health, substance abuse, mental health, child welfare, recreation, child care and other social service programs to respond in a proactive way. Partners include Fairfax County Public Schools, multiple Human Services agencies, community-based businesses, nonprofits, and residents. School Food Service Facility Inspections: The Health Department inspects and permits all Fairfax County school cafeterias at least two times per year as required in the Fairfax County Code, Chapter 43.1, The Food and Food Handling Code. These inspections also meet the State Department of Health and U.S. Department of Agriculture requirements. Other environmental services are conducted by school personnel with the Health Department available for consultation as needed. Septic Tank Pump Out Reporting: The Health Department maintains the required septic tank pump out information for four elementary schools in non-sewer areas of the County (Forestville, Great Falls, Gunston, and Waples Mill elementary schools). The pump out information is maintained in the Health Department‟s Chesapeake Bay Pump Out data base. Septic tank pump out is required once every five years by the Chesapeake Preservation Act and Chapter 68.1 of the Fairfax County Code. The Health Department issues repair permits for maintenance and up keep of the schools onsite sewage disposal systems and consults with FCPS to remedy any issues related to these systems.
  • 11. 2012 Examples of County School Cooperation Page 11 of 26 Senior Nutrition: FCPS Food and Nutrition Services provides program meals based on an approved annual contract for the Senior Adult Day Health Care program and provides meals to Meals on Wheels as part of an annual contract. Training: The Health Department collaborates on bus emergency medical training for drivers, dispatchers, and recruits; responds to questions regarding communicable diseases and student service issues; and participates in the Medical Services Review Team (MSRT) for student transportation issues. Fairfax County works with FCPS staff to make determinations about services for students on school buses. Fairfax County Public Schools is a training center through the American Heart Association that provides CPR and first aid instruction. As part of this training, health department nurses are trained to be CPR instructors. School Public Health Nurses provide training to school staff on health procedures (i.e., epinephrine administration, blood sugar testing, nebulization, etc.) for students with a health condition. School Health: FCHD reorganized to align the PHN support to the eight FCPS clusters to provide stronger health and prevention services. Each FCPS school is supported by a FCHD school health aide who in turn is supported by the Cluster PHNs. Public Health Nurses and School Health Aides provide services including development of health care plans for students with special health needs, identification and monitoring of potential communicable disease situations, tracking of immunizations, vision and hearing screening and referral, care of sick and injured students, and administration of medications. In collaboration with Fairfax County Public Schools, Public Health Nurses are focusing on prevention and health promotion programs to create and implement a school-based health promotion model focused on healthy lifestyles and disease prevention that result in improved healthy behaviors for the school aged population. The Health Department participates with FCPS on the Medical Services Review Team (MSRT) to determine if a student with complex medical needs can attend school safely and if they need a nurse present. Emergency Preparedness: The Health Department is the coordinating agency for Emergency Support Function 8 (ESF-8), Public Health and Medical Services, in the Fairfax County Emergency Operations Plan (EOP). A critical capability that Health Department prepares for is the ability to provide medical countermeasures, either vaccine or antibiotics, during a pandemic or act of bioterrorism (also known as mass dispensing). FCPS is a cooperating agency in ESF-8, providing the facilities used in this mass dispensing, as well as transportation for clients and other support. In preparing for this type of scenario, the Health Department collaborates with FCPS in planning trainings and exercises to help prepare staff and volunteers, using their facilities and their support. This collaboration is and has been critical to our ability to prepare for a scenario that requires the entire population of Fairfax County be provided with medical countermeasures during a public health emergency.
  • 12. 2012 Examples of County School Cooperation Page 12 of 26 Fairfax-Falls Church Community Services Board (CSB) Liaison Program: CSB staff members serve as liaisons for each school pyramid. CSB Liaisons establish a working relationship with each school and are available to the FCPS staff on an „on call basis.‟ Schools call upon the CSB staff liaison to receive answers to questions about CSB services, discuss concerns about students, serve as the entry point for CSB screening, assessment and treatment services, and serve as a linkage. CSB liaisons are available to discuss issues and/or trends experienced by schools where there is a need for other services to address priority risk and protective factors. Based on these discussions, the CSB will provide resiliency and skill-building programs in schools to strengthen protective factors and reduce risks. Wellness and Health Promotion: CSB staff members offer suicide prevention workshops, a 12- hour Mental Health First Aid certification course, and an array of evidence-based programs for students. Al‟s Pals is provided in two preschool classrooms within FCPS, a 46-lesson program that includes staff training and certification. Girl Power is offered to elementary and middle school girls to 7 classrooms. Too Good for Drugs is offered to entire 4th and 5th grade classes in 2-3 elementary schools. Parents Raising Safe Kids and similar family programs are offered at 10 schools. Other programs are offered as needs are identified. Infancy and Early Childhood/Mental Health (IEC/MH) staff members provide mental health services to at-risk children and families in Fairfax County Public School‟s early childhood special education program. All programming is evaluated for effectiveness and to measure impact. Alcohol and other Drug Awareness Seminars: CSB staff members provide support to the FCPS Alcohol and Other Drug Awareness Seminar for students who have been referred in violation of Student Rights and Responsibilities policies. Staff members provide screening and referral services and parent education. Mental Health Early Childhood Program: CSB Staff delivers services to at-risk children and families identified with mental health and family needs, through referrals from an FCPS early childhood special education teacher, Head Start teacher, social worker, or school psychologist. This included classroom observations, meetings with staff and families, and sessions with children individually or in small groups. Youth Sports Safety Summit: NCS is collaborating with FCPS, Safe Kids, INOVA, GMU, and others on a sports safety clinic on April 21 in the Fairfax County Government Center. The Summit‟s focus will be on the prevention of youth concussions. Infant and Toddler Connection Services: Early Intervention is available to infants and children ages birth through three experiencing developmental delays. Infant and Toddler Connection staff members work in collaboration with FCPS staff members to transition students and families to school services beginning at age 2. Additionally, services are provided to infants and toddlers
  • 13. 2012 Examples of County School Cooperation Page 13 of 26 with visual and/or hearing impairments through a collaborative agreement between Infant and Toddler Connection and FCPS. Community Services Board Autism and Developmental Disability Service Development Project Workgroup: This workgroup meets to identify the service needs of people with Autism Spectrum Disorder (ASD) and other developmental disabilities (DD) in Fairfax County and the cities of Fairfax and Falls Church, to evaluate the existing service system‟s capacity to serve people with ASD and DD and to recommend modification to the existing service system to provide services to people with ASD and DD. Transition Support: Fairfax-Falls Church Community Services Board, Virginia Department of Rehabilitation, and FCPS have had an interagency cooperative agreement to provide cooperation and coordination among the local school division and any specified adult service agencies to facilitate effective transition services for students with disabilities and to engage in gainful employment, post-secondary education, and community living. CTS staff attend transition intake meetings for exiting students with CSB, DRS, and other community agencies that provide services to adults with disabilities. CTS Intake Meetings: CTS staff attend transition intake meetings for exiting students with CSB, DRS, and other community agencies that provide services to adults with disabilities. Students Transitioning to Adult Resources (STAR): STAR is a collaborative effort between FCPS Career and Transition Services (CTS), the Department of Rehabilitative Services, and the Fairfax/Falls Church Community Services Board-Mental Health to support the transition of FCPS students with emotional disabilities. The STAR program incorporates a multi-agency team approach in an effort to provide intensive transition services to these at-risk youth to maximize their potential for success in school and for life after high school. Make It Work: CTS, in partnership with Fairfax County Human Resources, will implement the “Make it Work” model that provides students with paid internship opportunities. Fairfax County HR wrote a grant and received monies through the International Personnel Management Association to provide wages and accommodations to students with disabilities working in a variety of Fairfax County Government agencies. FCPS will provide support and on the job training to the students and disability awareness training to county staff to promote experiences to all involved. Family and School Partnerships: Family and School Partnerships, a program within FCPS‟ Department of Communications and Community Outreach (DCCO), works with Fairfax County‟s Department of Family Services (DFS) to provide a foster care parent educator to new foster parents, when referred by DFS. Family and School Partnerships also supports the county‟s nurturing program by providing instructors and provides child care providers for the county- school system‟s Kinship Care events.
  • 14. 2012 Examples of County School Cooperation Page 14 of 26 Recreation Services and Parks Field and Gym Monitors: NCS staff ensures FCPS athletic facilities are being properly used by the community user groups and helps reduce damaging “walk-on” use. This collaboration, which includes the participation of the FCPS Community Use Office, FCPS Security, individual schools, and the police, supports the enforcement of unauthorized and/or unscheduled use of the fields and gyms by the community. The primary goal of this effort is to protect the investments made by both the community and the County in athletic field. Turf Field Development: This mini-grant program requires matching funds from the community and is funded by the Athletic Application Fee (NCS –administered) to leverage community support for the development of synthetic turf surfaces at FCPS and Park Authority (FCPA) SITES. The purpose of this program is to provide opportunities for athletic organizations to partner with the county to develop synthetic turf fields or convert existing grass fields to synthetic turf on land owned by Fairfax County, FCPA, or FCPS. Turf fields have proven to be much easier to maintain and are superior to grass surfaces in terms of playability and safety. Athletic Facility Improvements: Routine maintenance of girls‟ softball field amenities on select FCPS sites is provided. These amenities were added or constructed by the County based upon recommendations from the citizen-led Action Plan Review Team in order to reduce disparities in the quality of fields assigned to boys‟ baseball and girls‟ softball organizations. Sports Field Replacement Lighting: Ongoing County funding is provided to replace and upgrade athletic field lighting systems at middle and high schools used by many County sports organizations. Funding supports a replacement and repair schedule, as well as improvements to bring existing lighting systems up to new standards. FCPS‟ Office of Design and Construction Services performs all engineering, contracting and construction activities related to sports field lighting on FCPS property and ensures lighting standards are maintained and FCPS annually prioritizes field lighting projects. FCPS Athletic Fields and Gym Usage: FCPS athletic fields and gymnasiums are available for community use most days of the year. FCPS athletic field and gym scheduling services are provided by NCS for community use of FCPS fields and gymnasiums. Interim Use Agreement: The School Board and the Park Authority have an interim use of various school parcels for park purposes. Some of the parcels are unimproved. Others contain public school facilities, including various athletic fields and recreation areas. The School Board grants rights to the Park Authority to use and construct athletic and/or recreation and/or other park facilities for park purposes at a number of parcels of land throughout the county. Park projects intended for FCPS property are engineered, contracted and constructed by FCPS.
  • 15. 2012 Examples of County School Cooperation Page 15 of 26 Programs/SOL‟s: During the school year park staff reach tens of thousands of students (mostly elementary) with hundreds of curriculum-based stewardship programs at ten parks (including Colvin Run Mill Historic Site, Cub Run RECenter, Ellanor C. Lawrence Park, Frying Pan Farm Park, Green Spring Gardens, Hidden Oaks Nature Center, Hidden Pond Nature Center, Huntley Meadows Park, Riverbend Park and Sully Historic Site). These educational programs are based on Virginia Standards of Learning, Fairfax County‟s Program of Studies, sound educational practices and teacher feedback. Offering high quality, relevant educational programs is possible because of an annual meeting between Park Authority and FCPS employees. FCPS staff provide feedback for our educational programs, promote these programs and have conducted workshops for park staff (e.g. learning styles, review hands-on review of science kits). Park Authority staff review curriculum materials plus provide training or information for science and social studies teachers. Meaningful Watershed Program: A more recent outcome of the Park Authority/FCPS collaboration was the integration of park visits into the 7th grade “Meaningful Watershed Educational Experiences” During spring 2007 about 1,280 participants investigated watersheds in a park. That number has grown and during the past 5 years many individual school-park relationships have developed. Multiple grants have been received in support of this collaborative effort, and we will continue to work together to adapt and change this valuable program to meet the need of the students and teachers. Outreach/Volunteer Opportunities: Resource Management Division sites also have many programs specific to the schools and communities where they are located which include participation in career day and other community resource events like PTA meetings. School students at higher grade levels are provided with opportunities to earn their required volunteer hours in a park setting through our biannual watershed clean up events and our Invasive Management Area program as well as smaller projects at the site level. Contracted Mowing: FCPA provides contracted mowing of athletic fields at 174 elementary schools, middle schools, and centers. Included are mowing, aeration/seeding, infield grooming/renovation, irrigation system maintenance of elementary and middle school fields; and mowing, turf management, infield grooming/renovation of high school diamond fields. Athletic Fields, Pools, Parks, and Golf Courses: Use of FCPA athletic fields, pools, and golf courses is provided to help schools meet the needs of their various sport teams. FCPA fields are provided both during the regular season and during the period when FCPA fields are closed to help schools have enough field access to meet the needs of their multiple athletic teams for games and practice. FCPA provides facilities for high school sports practices and district and regional competitions throughout the year. Sports that are supported include high school swim and dive, golf, cross country, and tennis.
  • 16. 2012 Examples of County School Cooperation Page 16 of 26 Classes and Camps: The Park Authority provides year-round recreational classes and summer camps to the public at more than 100 FCPS facilities. Classes are held both indoors and outdoors during evenings and weekends, with some after-school programs. Rec-PAC: Rec-PAC provides structured, recreational summer programs for approximately 5,500 elementary-aged children in 50 FCPS elementary-school locations countywide using FCPS school buses. With a sliding fee scale based on family income, Rec-PAC reaches a high number of low-income and diverse families and is the primary summer program for more than 80% of its participants. Rec-PAC is a USDA meal site at 13 schools and offers 5 inclusion sites that provide specialized staff for children with disabilities. Staff Training and Recruiting Events: FCPA uses FCPS sites for its summer staff training events and staff recruiting events, including Camp Counselor, Rec-PAC Staff Training, Counselors in Training (CIT) Training, and Open Hire diversity recruitment events. All Night High School Grad Parties: Each year, RECenters across the county work with FCPS and PTA groups by hosting the all-night grad parties at many RECenters, providing thousands of graduating seniors with a safe and fun alternative after-graduation activity. Vending Services: FCPS provides vending services at County Recreation Centers and shares the profits with the Park Authority. Orientation and Mobility Celebrations: Each year, a partnership with FCPA and FCPS is held to coordinate annual events relating to Orientation and Mobility and Parent/Student/Teacher celebrations. Facilities/Public Works/Transportation Stormwater System: The County will assume responsibility for the FCPS Stormwater Discharge Permit with the issuance of the new Municipal Separate Stormwater System (MS4) permit by the Virginia Department of Conservation and Recreation (DCR). The County is working closely with FCPS on the new MS4 requirements and on the ongoing planning efforts to ensure compliance with the new permit. FCPS and the County work collaboratively on stormwater infrastructure issues to address blockages and other operational and maintenance needs. The County and FCPS also work collaboratively to identify and implement stormwater retrofit projects to address common water quality goals. Lastly, the County works with the FCPS staff on curricular efforts to incorporate the stormwater environmental science into the school‟s educational program. FCPS and the County are currently negotiating the use of hundreds of acres of FCPS property to construct SWM facilities allowing the County to comply with the
  • 17. 2012 Examples of County School Cooperation Page 17 of 26 MS4. Fairfax County inspects storm drain lines and structures with an in-line camera and clears storm drains of blockages at FCPS' request. Vehicles: DVS maintains all FCPS-owned vehicles, to include school buses and all support vehicles at four maintenance facilities. DVS provides timely, responsive and efficient vehicle repairs/services, including effective towing and road services. Other services provided by DVS include: emergency roadside repair; oversight and records maintenance, including security administration for the County's Fleet Maintenance System; evaluation of new technologies; operation of the County's motor pool; and technical support/review of specifications. DVS also provides fuel for FCPS vehicles and equipment. Six of the County's 49 fuel sites are at FCPS locations. FCPS pays the County for fuel and maintenance services. Driver Training: FCPS provides CDL school bus driver training and DMV Third Party Testing services for police, fire, and DVS staff. In addition, FCPS provides First Aid and CPR training for DVS staff. Shared Parking: FCPS is allowed to use or shares parking space at a number of county facilities. In addition, many county vehicles are allowed to park at FCPS locations. Shared Space: The County and FCPs share space in a variety of buildings. Examples: Conference room space at the South County Human Services Building for school registration. Juvenile Court provides space at four Probation Unit locations for five alternative schools, Sager, Falls Bridge, Hillwood, Blackwell and Gunston and Juvenile Court provides space within its four residential facilities: Juvenile Detention, Less Secure, Boys Probation House and Foundations (formerly Girls Probation House) for the alternative schools. The Pimmit Senior Center is housed at the Pimmit Hills Center. In addition to the five regional teen center hub locations, each Teen Services region supports two "drop-in" sites located in FCPS buildings on Fridays and Saturdays from 6-10 pm. The sites are staffed by Teen Services employees. The drop-in sites offer various self-directed recreational activities. Energy Efficiency and Conservation Coordinating Committee (EECCC): The EECCC is collaborative inter-agency committee established in 2009 to ensure coordination of energy efficiency and conservation across County agencies, authorities, and the school system, and to advance the County‟s environmental and energy goals. The FCPS Energy Manager is a member of the EECCC and regularly participates in its meetings. Energy Efficiency and Conservation Block Grant (EECBG) Program: In October 2009, the County received a one-time, three-year grant of $9,642,000 from the federal EECBG program. This grant, which was funded by the American Recovery and Reinvestment Act, was accepted by the Board in December 2009. The allocation of EECBG funds to County agencies, authorities, and the school system was made pursuant to EECCC recommendations approved by the County Executive. To date, FCPS has received $2,053,842, or about 21 percent of the grant.
  • 18. 2012 Examples of County School Cooperation Page 18 of 26 It initially received $1,041,000 for energy improvements at Oakton High School. In June 2011, FCPS received an additional $1,012,842 for energy improvements at Washington Mill Elementary School, Jackson Middle School, and Bryant Alternative High School. Transportation: The County‟s Department of Transportation and FCPS cooperated to submit a Safe Routes to Schools grant application for $150,000 to fund pedestrian improvements near Terra Centre Elementary School. The grant application was recently approved for funding. FCDOT and FCPS have also been cooperating on variety of pedestrian and roadway projects adjacent to schools. These include: A County roadway improvement project at Westmoreland and Haycock Road that is improving the kiss-and-ride area at Haycock Elementary School; A County roadway improvement project on Lewinsville Road near Spring Hill Road that is improving access to Spring Hill Elementary School, including construction of a new traffic signal. A County roadway improvement project at Westmoreland and Old Chesterbrook that is improving access to McLean High School, including improved pedestrian crossings, sidewalks and a separate project to install flashing beacons at existing crosswalks. The County has also constructed pedestrian improvements on Westmoreland Street and Franconia Road which improve pedestrian safety around schools. In addition, FCDOT has completed or is designing projects that improve pedestrian access and safety in the immediate vicinity of the following schools or FCPS facilities: Flint Hill ES – Vale Rd/Flint Hill Rd pedestrian crossing, refuges and curb ramps West Springfield HS – Tuttle Road Trail Lees Corner ES – Lees Corner Rd Walkway Churchill Rd ES – Raymond Ave Walkway Mt. Eagle ES – School St. Walkway Wolftrap ES – Beulah Road Trail – Abbottsford Rd to Clarks Crossing Wilton Woods Center – bus stop improvements including a new bus shelter FCDOT and FCPS are also working together to resolve a variety of traffic operations challenges around schools, particularly related to circulation issues in drop off areas. FCDOT and FCPS have coordinated in developing emergency evacuation plans for the general population, special needs populations and pets. Other coordination efforts include studying whether FCPS students could ride Fairfax Connector buses to travel to and from school; adjusting school start times to reduce traffic congestion; coordinating the installation of signage, traffic signals, flashing beacons, and traffic control devices (traffic calming); as well as parking management.
  • 19. 2012 Examples of County School Cooperation Page 19 of 26 Safety and Security Adult Detention Center Educational Opportunities: The Sheriff‟s Office actively participates jointly with Fairfax County Public Schools (FCPS) in providing educational opportunities to the inmates housed in the Adult Detention Center. The County supports two different units of FCPS, specifically, Alternative Schools and Adult and Community Education. FCPS provides instruction and County support includes providing office space, classroom space, furniture, general office supplies, computers, printers, software, copiers, faxes, phones, class scheduling software, and support for all of these items. The County provides security and screening for inmates (students) and staff as well as information sharing concerning inmates and provides a liaison between FCPS and facility staff. The Sheriff‟s Community Labor Force also assists them with clearing snow from their facilities when called upon. STEP: The Office of Emergency Management (OEM) piloted the STEP program (Students Tools in Emergency Planning) at two elementary schools. The 6th grade at Pine Springs Elementary School and the 4th grade at Virginia Run Elementary School were successfully taught emergency procedures used in the home. The student homework was to work with a parent or adult at home to develop a family emergency plan. Expansion of the program is planned for spring of 2012. Coordination: FCPS sends representatives to County OEM coordination meetings including policy, training and exercise committees and work with OEM to designate several as emergency shelters. Public Information / Life Safety Education: The Fairfax Fire and Rescue Department conducts the Every Step of the Way Program educating preschool and elementary aged children on fire and life safety education. Fire and life safety educators team up with field operations to educate children on basic fire and life safety topics using puppetry and demonstrations. Approximately 20,000 preschool children and 10,000 elementary aged children are seen and provided presentations annually. Educators work closely and coordinate with teachers and staff in public and private schools. Additionally, the Juvenile Fire Setters Intervention Program targets children who have been referred by court officials, school counselors, mental health practitioners, law enforcement, and fire investigators following unacceptable behavior by starting fires. A nationally certified counselor sees approximately 200 children and juveniles and their parents every year. A staff of five provides instruction and support for both programs. Life Safety: Coordinate fire and life safety education programs in schools such as Project SAFE third grade program, School Age Child Care program, and Every Step of the Way preschool program. Coordinate the Juvenile Fire-setter Intervention Program. Assist with Fire & Emergency Medical Science programs for FCPS students. Coordinate Fire/Rescue Explorer Post 1949 Program.
  • 20. 2012 Examples of County School Cooperation Page 20 of 26 Fire Prevention Division: School Facility Inspections: The Office of the Fire Marshal‟s Inspection‟s Branch conducted Life Safety/Fire Inspections at 240 Fairfax County School facilities in 2011. The Inspection‟s Branch also conducts after hours inspections at All-Night Graduation Events, (total 26 in 2011). With the recent adoption of the newest International Fire Code, all facility Lock Down Plans had to be reviewed and approved by the Fire Marshal. The Office of the Fire Marshal‟s Plans Review Branch, working with the School‟s Office of Safety and Security staff, completed these reviews/approvals within 3 months of the code adoption. The Office of the Fire Marshal‟s Fire Protection Systems Branch currently has three Fire Inspectors devoted solely to inspecting and re-testing all Fire Sprinkler, Fire Alarm and Fire Suppression Systems in all 240+ Fairfax County School facilities. The success of the school/fire marshal relationship rests with the School‟s Office of Safety and Security staff. Many of the School‟s Office of Safety and Security staff have become certified Fire Inspectors and attend County monthly fire inspector recertification training. Recently, staff from the Office of the Fire Marshal‟s and School‟s Office of Safety and Security developed and presented a training program reviewing historic fires in educational facilities, lessons learned and including those within Fairfax County. FCPS‟ Facilities Management staff work collaboratively with the Fire Marshal‟s Inspection Branch and accompany fire marshals on inspections of all fire sprinkler systems. FM staff perform preventative and corrective maintenance to all FCPS fire sprinkler systems facilities and communicate work and status of systems with fire marshal‟s office to ensure all systems are operable and in good order. Fire & Hazardous Materials Investigative Services: Coordinate with FCPS Security and SRO‟s for investigations of fires and hazardous materials releases in schools (mercury in schools, bottle bombs, etc). Coordinate with FCPS Security and SRO‟s for interviews of juveniles involved in other investigations. In cooperation with school officials, conduct the Juvenile Fire-setter Intervention Program for students involved with fires or hazardous materials releases. Coordinate use of explosives with schools (construction blasting, firing of cannons, etc). Inspect and maintain database of schools with reportable quantities of hazardous materials. Fire Inspections: Inspect and approve all-night grad parties. Issue permits for bonfires at school events. Review plans and enforce fire lane regulations at schools. Inspect and approve fireworks displays at school events. Plans Review: Review construction plans for fire & life safety in new schools. Review alteration/renovation plans for fire & life safety in old schools. School Liaison Commander (SLC): 1 Police Lieutenant position, fully funded by FCPS, serves as a liaison to FCPS Administration on issues related to personnel, enforcement and crime prevention and is primarily responsible for overseeing the School Resource Officer program.
  • 21. 2012 Examples of County School Cooperation Page 21 of 26 School Resource Officer (SRO) Program: 55 police officer and supervisory positions provide security and crime prevention services to all FCPS middle, secondary and high schools. The SRO program, fully funded by the County, fosters safer campuses through on-site personnel to investigate suspicious activities, handle disruptive situations, and rapidly respond to serious incidents. School Crossing Guards: School Crossing Guard positions, fully funded by FCPD, provide traffic and child safety services in select locations for students who walk to FCPS schools. Road DAWG Camps: FCPD, the Department of Neighborhood and Community Services (NCS), and FCPS host three one week-long Road DAWG camps throughout the County each August to prevent at risk rising sixth and seventh graders from becoming involved in gangs. Program costs, including personnel services, operating expenses, and transportation, are funded by FCPD, NCS, and FCPS, respectively. West Potomac Academy Criminal Justice Program: FCPD supports an intern program with West Potomac Academy by providing scheduled ride-along opportunities during the school day for students enrolled in the Criminal Justice program. Multiagency Committees: Multiagency committees including FCPS coordinate efforts to address domestic violence, gang prevention, underage drinking and driving, and youth offenders. United Prevention Coalition and other community coalitions partner with county prevention agencies, FCPS, police, businesses, and concerned citizens to reduce underage and binge drinking. The Fairfax County Safe Routes to School Work Group was formed in the summer of 2011, as a result of an agreement between the Fairfax County Executive, Anthony Griffin, and the Fairfax County Public School Superintendent, Jack Dale. The group provides marketing strategies for the International Walk to School Days, revises policies and wellness programs to encourage walking and biking to school and assists with the Safe Routes to School Grant process. Future projects include coordination with the Fairfax County Department of Transportation for the prioritization of submitted sidewalk projects and infrastructure grant review processes. The Fairfax County Public School‟s Office of Safety and Security continues to fund walking and biking improvements on school properties. These include bike racks, sidewalks, trails and traffic signage to improve overall safety and traffic efficiencies.
  • 22. 2012 Examples of County School Cooperation Page 22 of 26 Other Collaboration Partnership for a Healthier Fairfax: The PFHF is a coalition of community members, organizations, and individuals – including multiple FCPS staff members working together to improve community health. In February 2010, PFHF began a community-wide strategic planning process called Mobilizing for Action through Planning and Partnerships (MAPP). The MAPP initiative has brought together public, private, and corporate entities to conduct a comprehensive community health assessment, identify public health issues, develop goals and strategies to address these issues, and take steps to help PFHF reach its vision. PFHF will continue through the MAPP process with the support of a Community Transformation Grant (CTG). The CTG will assist PFHF to build capacity to implement policy, system, and environmental changes to promote health, prevent chronic disease, and reduce preventable differences in health outcomes. This capacity building work will culminate in a blueprint for action that includes the following CTG strategic directions: tobacco-free living; active living and healthy eating; healthy and safe physical environment; high-impact evidence based clinical and preventive services; and social and emotional wellness. Workforce Housing: The Department of Housing and community Development and the Fairfax County Redevelopment and Housing Authority collaborate with FCPS to provide affordable housing opportunities to teachers, bus drivers, and other critical school employees. The Magnet Housing program offers below-market rents to school employees as a recruiting/retention tool. The housing is well located throughout Fairfax County and is near transportation and shopping. There are currently 43 units in the Magnet Housing program, with 28 occupied by school employees. Neighborhood School Readiness Teams: This initiative is a partnership of Office for Children, FCPS, and Fairfax Futures. Teams are comprised of community, local child care, county, and school representatives. The teams meet throughout the school year to develop joint planning efforts so that children and their families experience smooth transitions to kindergarten. Teams are currently in nine elementary school neighborhoods: Providence, Centre Ridge, Bonnie Brae, Hybla Valley, Hollin Meadows, Lynbrook, Freedom Hill, Annandale Terrace, and Lake Anne. This year, the NSRT initiative will expand in to the Opportunity Neighborhood Community/ Mt. Vernon pyramid, serving Mt. Vernon Woods, Riverside, and Woodlawn. For Inspiration and Recognition of Science and Technology Lego League (FIRST): The FIRST Lego League provides opportunities for middle school students to learn real life applications of science and technology by working with county programs. They learn scientific principles from county program staff and build a Lego model that applies the principles learned. Senior staff in the Health Department food safety program has mentored two groups of students which develop projects around food safety themes. HD participation in this program will be ongoing.
  • 23. 2012 Examples of County School Cooperation Page 23 of 26 NCS-FCPS Collaborative Efforts Pilot: This pilot program is occurring in Region 2 (Falls Church/Baileys), with the intent of expanding countywide. The NCS Regional Services and Center Operations Division is piloting an initiative in Region 2 to further collaborative efforts with FCPS by increasing awareness by school personnel, students, and families of NCS facility and program offerings. NCS Region 2 facility tours have been provided to the Clusters I, II, and III Superintendents; the James Lee Community Center hosted School Pyramid Principal meetings, where staff provided an orientation to NCS and a tour of the Center and its amenities; the James Lee Community Center Theatre hosted performances by school students; and the Willston Multicultural Center hosted administrators from Sleepy Hollow Elementary, where they met with parents of the Willston community to brainstorm ways to maintain connectivity with Willston families who attend Sleepy Hollow. Additionally, school counselors have begun working with Region 2 staff to partner in identifying additional community supports and after- school programming opportunities for students. Co-Location of Services: To maximize both capital construction and service delivery efficiencies, the Department of Administration for Human Services (DAHS) has been working closely with the Department of Neighborhood and Community Services (NCS), and other Human Services departments, to identify opportunities where appropriate services can be co- located within FCPS facilities. DAHS enhanced this effort over this past year by identifying and documenting physical space requirements for expanding on human services presence in public schools. This initiative consisted of gathering data, research and benchmarking with comparable counties to learn of any existing models similar to this proposed initiative. DAHS then conducted a survey among the human services departments to determine a range of additional services that could potentially be provided if space were available in the approximate one dozen schools scheduled to undergo renovation. Research was also conducted to determine the benefits and challenges of partnerships between human services agencies (local and state) and public school systems' space sharing. One such on-going model is the county's School Aged Child Care Program, currently located in 137 schools. Elections Polling Places: The Office of Elections uses 162 FCPS schools and school facilities as polling places for countywide elections and also conducts election officer training classes at several of the schools. The FCPS Office of Administrative Services, Community Use section, assists the Office of Elections with scheduling and notifications. Moreover, recently the FCPS Office of Design and Construction is working with the Office of Elections to ensure compliance with enhanced ADA requirements at polling places resulting from the County‟s settlement with the US Department of Justice. The FCPS Facilities Management staff provides election support with pre-election preventative maintenance on all exterior lighting, entry points and polling rooms at each site. FCPS‟ custodial and FM staff ensure all locations are opened for election officials and secured following each event. In addition, Facilities Management staff provide support to federal offices for Presidential/VIP visits prior to, during, and after elections.
  • 24. 2012 Examples of County School Cooperation Page 24 of 26 Election Security: The FCPS Security team works with the Police Department‟s Special Operations units to provide behind-the-scenes security in and around the polling places on Election Day. Warehouse: The DPSM warehouse partners with the FCPS warehouse to deliver voting equipment and election supplies to the 239 voting precincts prior to each election. Compliance with recent Section 203 designation: Several FCPS staff assisted with early compliance planning efforts when the Office of Elections was notified 4 weeks prior to Election Day 2011 of a new federal requirement to immediately start providing voting assistance in Spanish. The FCPS language coordinator helped to expand the Office of Elections‟ high school page program to encourage bilingual student participation. And the FCPS Department of Special Services assisted with Spanish language translation of election materials to comply with the new language coverage requirements of the Voting Rights Act. Public Private Partnerships: The Office of Public Private Partnerships (OP3) and the FCPS Office of Business and Community Partnerships collaborate Corporate Outreach – Give Me Five promotional materials were developed to highlight ongoing opportunities for businesses and their employees to support school and county initiatives. The Economic Development Authority and local Chambers of Commerce include these brochures in their information packets for new or expanding businesses. Both offices have connected with new partners as a result of this joint marketing. Celebrate Partners Awards – Fairfax County Public Schools and Fairfax County hold a joint Business and Community Partnership Awards event to recognize their partners. The combined effort is more cost-effective, streamlines county and school system recognition efforts, and increases recognition for honorees. Collect for Kids School Supply Campaign – In 2011, FCPS and OP3 facilitated joint planning process among County agencies, FCPS, and community nonprofits that were hosting previously hosting more than 20 separate collection and distribution efforts each summer. The collaborative effort improved efficiency for staff, nonprofit volunteers and reduced duplicative requests to the business community. The collaborative effort increased the value of contributions by 25% and provided school supplies to 1,422 more students that last year. Broadband CNCT – Computers and Neighbors Connecting Together – This collaborative effort provides computers and low-cost high speed internet access for middle school students to use at home. This project began at the Kingsley Computer Learning Center, and has since expanded to Luther Jackson Middle School and Herndon Middle School. OP3 secures donations of computers and volunteers, school staff host computer clubs where students refurbish donated computers, and COX provides discounted broadband services to eligible families. Peer Mediation Training –OP3 staff provides certified training for school mediators to meet the FCPS guidelines for Alternative Dispute Resolution. County and FCPS staff
  • 25. 2012 Examples of County School Cooperation Page 25 of 26 collaborate to plan and deliver mediation training on for staff and students, as well as Annual Peer Mediation Conference (attended by 1000 students from all of Northern Virginia). Legal Services: The Office of the County Attorney continues to assist the Fairfax County Public Schools Division Counsel at their request with legal services. This County Attorney‟s office has handled approximately 11 litigation cases over the last three years, including one collection lawsuit. To date, the County has collected and forwarded to the FCPS $27,075.00 and is continuing to collect the remaining balance. In late 2009 and 2010, the County Attorney‟s office advised the School Board Division Counsel of the procedure for conducting a special election to fill a School Board vacancy. In addition, this Office prepared the necessary petition and court order for a special election that was presented to the Circuit Court, and this Office prepared a preclearance submission to the Department of Justice to comply with Section 5 of the federal Voting Rights Act of 1965, as amended. The County Attorney‟s office will continue to work with FCPS‟ Division Counsel to explore cost-reduction initiatives of mutual interest and other strategies to improve client service. Student Human Rights Commission: The Office of Human Rights and Equity Programs (OHREP) in partnership with FCPS sponsors a student human rights commission. The purpose of the student commission is to promote dialogues on diversity among youth, to foster a greater understanding and appreciation of differences, to create exposure to human and civil rights laws, and to encourage leadership and active participation in government. OHREP provides a stipend for the FCPS faculty liaison, hosts student meetings at the Government Center and supplies needed materials for SHRC program activities in support of its mission Government Relations: County and FCPS legislative staff collaborate on a number of federal and state legislative and budget items of mutual concern throughout the year, and particularly during each General Assembly session. McLean Community Center: The McLean Community Center has been using the Langley High School football stadium and baseball field for the past 28 years to put on the annual July 4th Fireworks show. This event attracts a community crowd of about 7,000 people who enjoy an evening of food, games, entertainment, and of course capped off by a fireworks display. Reston Community Center (RCC): Artist residency visits in the disciplines of theatre, music, dance and/or visual arts, by professional artists. Provides hundreds of students with first-hand knowledge and skill- building in specific art forms provided by outstanding professionals in the various disciplines; frequently results in performances with public audiences. (Artists have included: Tim Robbins, Watts Prophets, mosaic artist Valerie Theberge, Nnenna Freelon, Liz Lerman Dance Exchange, Luis Rodriguez, musicians Trout Fishing in
  • 26. 2012 Examples of County School Cooperation Page 26 of 26 America, physical theatre troupe Dell‟Arte, author Judy Shephard, Tectonic Theater Project). Heritage Language Literacy After-School program promoting literacy in Spanish and involving instructor guided 5th through 11th grade “tutors” for 1st through 3rd graders at Lake Anne Elementary School; provides for greater family cohesion with the school community and better fluency in both the native language (Spanish) and English. Science Academy and Girls in Engineering, Math and Sciences (GEMS) at Dogwood Elementary School (summer 2012) and dedicated spaces in JASON Project program at RCC (Summer 2012) providing summer enrichment to 50 participating students. Annual speaker to Langston Hughes Middle School and South Lakes High School to commemorate Dr. Martin Luther King, Jr. Day and to reinforce the IB and LHMS cultures of service to the community by students; serves the entire student bodies. Past speakers: Dr. Bill Magee (Operation Smile), 2008 CNN Hero Anne Mahlum (Back on Your Feet), CakeLove founder Warren Brown, and Congressman Harold Ford, Jr. Ethics Day in cooperation with Greater Reston Chamber of Commerce. Engages the senior class of South Lakes High School in a full day of exploration of ethical dilemmas and conduct. Partnership with South Lakes High School Government classes to support Reston-wide Sustainable Community Initiative – involved approximately 25 student volunteers in gathering pledges from residents to practice more “Sustainable Living” and to support a Forum for discussion of Sustainability in Reston (Fall 2011); students achieved volunteer service requirements, and were given the materials from RCC to do the work, t-shirts, and recognition at the Forum event. Annual Youth Art Month (March) Exhibition and opening Reception in the Jo Ann Rose Gallery. All 8 Reston elementary schools participate in this month-long exhibit held in the RCC Lake Anne Jo Ann Rose Gallery. This year we have added the ability for more student involvement with the addition of the new 3-D gallery. The Reston Community Center is currently preparing for the 30th Annual Very Special Arts Festival. Participants from Fairfax County Schools and Centers participate in free activities that promote the importance of creative self-expression, mastering challenges, and a sense of community. Festival-goers will enjoy performances, workshops and hands-on activities, featuring such topics as creative drama, dance, music and much more.