W14 protocol issues
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  • CLASS 7 Political Events Learning Outcomes:   Gain an understanding of the issues involved in the organization of political events particularily protocol issues.   F2F   -         Conventions -         Summits -         Protests -         Rallies -         Review of planning process by Executive Assistant to MP -         Protocol    
  • Send This Page to a Friend   Questions or Comments? Last Updated: 2002-02-14 Important Notices      
  • Protocol Guidelines for the Kananaskis Summit If the 2002 Kananaskis Summit were held today, the following protocol arrangements would be in effect. Order of Precedence Seating Arrangements Official Photograph Flags Publications Forms of Address Order of Precedence The Order of Precedence determines the seating plan for sessions and meals, and the positioning of the official photograph. For the Kananaskis Summit, the Order of Precedence for Heads of Delegations is determined by the following sequence: 1.         Heads of State 2.         Heads of Government 3.         The President of the Council of the European Union (Spain) 4.         The President of the European Commission Order within each rank is determined by length of stay in office. Pride of place is given to the host country irrespective of its Head of Delegation’s rank or time in office. The Order of Precedence for the Kananaskis Summit Country Leader Title Canada The Right Honourable Jean Chrétien Prime Minister of Canada French Republic His Excellency Jacques Chirac President of the French Republic Russian Federation His Excellency Vladimir Putin President of the Russian Federation United States of America The Honourable George W. Bush President of the United States of America United Kingdom of Great Britain and Northern Ireland The Right Honourable Tony Blair Prime Minister of the United Kingdom of Great Britain and Northern Ireland Federal Republic of Germany His Excellency Gerhard Schröder Chancellor of the Federal Republic of Germany Japan His Excellency Junichiro Koizumi Prime Minister of Japan Republic of Italy The Honourable Silvio Berlusconi President of the Council of Ministers of the Italian Republic Kingdom of Spain His Excellency José María Aznar President of the Government of the Kingdom of Spain, President of the Council of the European Union European Commission His Excellency Romano Prodi President of the European Commission This Order of Precedence also applies to the Personal Representatives (Sherpas).
  • Seating Arrangements Seating is arranged such that the Chair/Host is the reference point from which an alternating right, left pattern is used to organize seating plans (beginning from the Chair’s/Host’s right).
  • Official Photograph Heads of Delegations are positioned for the Official Photograph in the same order as they are seated (i.e. Chair/Host is the reference point from which an alternating right, left pattern is used).
  • Flags It is customary to display national flags during the Summit. Flags are flown at the same height and their size is standardized. They are displayed in English alphabetical order in accordance with the UN membership list, left to right from the viewer’s perspective with the host flag appearing first to the viewer’s left: Canada France Germany Italy Japan Russia United Kingdom United States of America European Commission Provincial and municipal flags are displayed at events where representatives from the province and municipality are present.
  • Publications When listing delegations in publications, the order is subject to the same rules of protocol as is the display of flags. The order in French remains identical to the English despite differences in spelling. Names of delegates are listed in order of precedence as specified by their delegation.
  • Forms of Address Appropriate styles of address when conversing with dignitaries: Dignitary In Conversation Prime Minister of Canada "Prime Minister" first, then Mr. Chrétien The term "Mr. Prime Minister" should not be used. President of a Republic (France, Russia) "Excellency" first, then "President" or "Sir" .
  • President of the European Commission "Excellency" first; then "President" or "Sir" Ambassadors/High Commissioners of foreign countries in Canada "Your Excellency" or "Excellency" Canadian Ambassadors/High Commissioners "Mr./Madame Ambassador/High Commissioner" The title "Excellency" is not accorded by a Canadian citizen to a Canadian Ambassador or High Commissioner but is given by the government or citizens of the country to which the person is accredited
  • Federal Cabinet Ministers "Minister" first, then "Mr./Mrs./Miss" (name) The term "Mr./Madame Minister" should not be used. Senators "Senator" (name) Members of the House of Commons "Mr./Mrs./Ms./Miss" (name)
  • Lieutenant Governor "Your Honour" first, then "Sir" or "Madam" or "Mr./Mrs./Ms./Miss" (name) Spouse of a Lieutenant Governor "Your Honour" first, then "Sir" or "Madam" or "Mr./Mrs./Ms./Miss" (name) Premier "Premier" first, then "Mr./Mrs./Ms./Miss" (name) Provincial Cabinet Ministers "Minister" first, then "Mr./Mrs./Miss" (name) The term "Mr./Madame Minister" should not be used.
  • Members of a Provincial Legislative Assembly "Mr./Mrs./Ms./Miss" (name) Mayor "Your Worship" first, then "Mayor" (name)  

W14 protocol issues W14 protocol issues Presentation Transcript

  • POLITICAL EVENTS PROTOCOL
  • LEARNING OUTCOME
    • Gain an understanding of the issues involved in the organization of political events, especially protocol issues.
  • DEFINITION OF PROTOCOL
    • A code prescribing strict adherence to correct etiquette and precedence.
    View slide
    • Protocol Guidelines
    • for the
    • Kananaskis Summit
    View slide
    • Every meeting involving heads of state and government representatives on official business requires strict observance of specific rules of courtesy and hierarchical order known as protocol. Protocol ensures that the rights and privileges of officials are observed, and also regulates conflicts of precedence that may arise. This protocol is universally respected, and creates the right setting and reciprocal goodwill for international meetings such as the Kananaskis Summit.
  • ORDER OF PRECEDENCE
    • The Order of Precedence determines the seating plan for sessions and meals, and the positioning of the official photograph.
    • For the Kananaskis Summit, the Order of Precedence for Heads of Delegations is determined by the following sequence:
    • 1.         Heads of State
    • 2.         Heads of Government
    • 3.         The President of the Council of the European Union (Spain)
    • 4.         The President of the European Commission
    • Order within each rank is determined by length of stay in office. Pride of place is given to the host country irrespective of its Head of Delegation’s rank or time in office.
  • SEATING ARRANGEMENTS
    • Seating is arranged such that the Chair/Host is the reference point from which an alternating right, left pattern is used to organize seating plans (beginning from the Chair’s/Host’s right).
  • OFFICIAL PHOTOGRAPHER
    • Heads of Delegations are positioned for the Official Photograph in the same order as they are seated (i.e. Chair/Host is the reference point from which an alternating right, left pattern is used).
  • FLAGS
    • It is customary to display national flags during the Summit. Flags are flown at the same height and their size is standardized. They are displayed in English alphabetical order in accordance with the UN membership list, left to right from the viewer’s perspective with the host flag appearing first to the viewer’s left:
    • Canada
    • France
    • Germany
    • Italy
    • Japan
    • Russia
    • United Kingdom
    • United States of America
    • European Commission
    • Provincial and municipal flags are displayed at events where representatives from the province and municipality are present.
  • PUBLICATIONS
    • When listing delegations in publications, the order is subject to the same rules of protocol as is the display of flags. The order in French remains identical to the English despite differences in spelling. Names of delegates are listed in order of precedence as specified by their delegation.
  • FORMS OF ADDRESS
    • Prime Minister of Canada
    • "Prime Minister" first, then Mr. Chrétien The term "Mr. Prime Minister" should not be used.
    • President of a Republic (France, Russia)
    • "Excellency" first, then "President" or "Sir"
  • FORMS OF ADDRESS
    • President of the United States
    • "Mr. President" first, then "Sir"
    • Chancellor (Federal Republic of Germany)
    • "Chancellor" first, then "Sir" or "Mr." (name)
    • Prime Minister (Japan, United Kingdom, Italy)
    • "Prime Minister" first, then "Sir" or "Mr." (name)
  • FORMS OF ADDRESS
    • President of the European Commission
    • "Excellency" first; then "President" or "Sir"
    • Ambassadors/High Commissioners of foreign countries in Canada
    • "Your Excellency" or "Excellency"
    • Canadian Ambassadors/High Commissioners
    • "Mr./Madame Ambassador/High Commissioner" The title "Excellency" is not accorded by a Canadian citizen to a Canadian Ambassador or High Commissioner but is given by the government or citizens of the country to which the person is accredited
  • FORMS OF ADDRESS
    • Federal Cabinet Ministers
    • "Minister" first, then "Mr./Mrs./Miss" (name) The term "Mr./Madame Minister" should not be used.
    • Senators
    • "Senator" (name)
    • Members of the House of Commons
    • "Mr./Mrs./Ms./Miss" (name)
  • FORMS OF ADDRESS
    • Lieutenant Governor
    • "Your Honour" first, then "Sir" or "Madam" or "Mr./Mrs./Ms./Miss" (name)
    • Spouse of a Lieutenant Governor
    • "Your Honour" first, then "Sir" or "Madam" or "Mr./Mrs./Ms./Miss" (name)
    • Premier
    • "Premier" first, then "Mr./Mrs./Ms./Miss" (name)
    • Provincial Cabinet Ministers
    • "Minister" first, then "Mr./Mrs./Miss" (name) The term "Mr./Madame Minister" should not be used.
  • FORMS OF ADDRESS
    • Members of a Provincial Legislative Assembly
    • "Mr./Mrs./Ms./Miss" (name)
    • Mayor
    • "Your Worship" first, then "Mayor" (name)