Cepa presentation1jw2011


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  • Greetings Thanks for agreeing to help out with this year’s CEPA Maths exam My name is Jim Buckingham.. Following in Robert Bennell’s footsteps.. Robert’s keen to take a bit of a holiday from this position. Before going any further, I’d like to take the time to thank Robert for the tons of leg work he’s done in cueing this task up. I don’t think many of us really realize just how much work goes into this.
  • What is the CEPA? I won’t bore you with details.. For those doing this for the first time.. It’s a math proficiency test given to all Emirati students interested in attending a post secondary institution like ZU>
  • Just how many can we expect?
  • These are the counts that I’ve received .. These should only be used as a guide.
  • How is this organized? As you can see there are actually 4 versions of the test.. Each to be delivered at a certain time.
  • Here’s a timetable that we’ve worked out. By now you should have received an email giving you Your role .. Your room assignment Your session details
  • Please note.. That this is so important.. I’ll be sending you details on how to obtain the video. We hope to be able to put it up somewhere on the network for downloading.
  • The whole CEPA administration is relatively straightforward.. But if there’s one area that causes any problems its in the tech area. Please ensure that you check and see that your computer and video works no later than NOON on Thursday. This should allow you enough time to get things corrected should there be a need to.
  • This is the materials sign in/out sheet that all invigilators will be required to complete both before collecting materials .. And after returning materials.
  • Now on to how things work… I would urge you to review this PowerPoint .. To familiarize yourself with the process. We’ll also support this with a checklist. I hope to circulate this with your materials on the exam day.
  • Important note.. It is so important that no students be permitted to leave the room .. Once they have entered for reasons that should be fairly obvious… in short .. To discourage any cheating strategies and to not disrupt administration of the test.
  • Here’s a copy of the form students will come to the test / examination room with. An official form on the left with their name and ID number .. On the top right, a copy of the answer sheet.. Again with their name and ID number.. And a small memo which they collect on registration day to denote which room they’ve been assigned.
  • Student sign in .. Needed to vouch for the student’s presence for the exam Classroom plan.. Needed to help with anticipating and reporting invigilation problems Question booklets.. These are sealed …. And thus students need to be instructed NOT to open them.
  • Now’s the moment to show the CD This helps explain the exam process to students. Most of them will have seen this already in their classes. Note again the need for students to sign something .. This time a declaration sheet.. If there are any issues with comprehension.. Please let us know either by contacting the relief invigilator in the hallways or myself via mobile phone.
  • Pretty straightforward here.
  • Very important.. To do this Key here is to note irregularities .. But avoid disrupting others taking the test .. Unless it’s absolutely necessary.
  • Here we note the escalation of the incident..
  • 1 head invigilator has been assigned for each hallway 1 arabic speaker 1 relief invigilator as well
  • An admin function..
  • Please note that Students ARE NOT ALLOWED TO LEAVE until all materials have been fully and properly accounted for.
  • As a tribute to Peter Jakiro who put this original PowerPoint presentation together.. I’ve made a point of ensuring his name and contribution lives on with the inclusion of this slide. Thanks Peter.
  • That’s it… If these instructions are followed.. It should be a very “good” and “uneventful” CEPA Math day. Thanks advance for your help.
  • Cepa presentation1jw2011

    1. 1. Thanks to CEPAMAN Cepa Maths Exam 2011
    2. 2. Common Educational Proficiency Assessment
    3. 3. Numbers
    4. 4. <ul><li>ZU Abu Dhabi Campus </li></ul><ul><li>On Saturday 9 th April </li></ul><ul><li>~ 911 students – South Campus </li></ul><ul><li>~ 370 students – North Campus </li></ul>
    5. 5. <ul><li>Morning Session </li></ul><ul><ul><li>CEPA – Maths Booklet Version A </li></ul></ul><ul><ul><li>CEPA – Maths Booklet Version B </li></ul></ul><ul><li>Versions A and B to be given to alternate rows </li></ul><ul><li>Afternoon Session </li></ul><ul><ul><li>CEPA – Maths Booklet Version C </li></ul></ul><ul><ul><li>CEPA – Maths Booklet Version D </li></ul></ul><ul><li>Versions C and D to be given to alternate rows </li></ul>Test Content
    6. 6. <ul><li>Morning Session </li></ul><ul><li>8.15 Open to students, registration begins </li></ul><ul><li>09.00 Begin Instructions </li></ul><ul><li>09.15 Begin Examination </li></ul><ul><li>10.45 End Examination </li></ul>Timetable for 9th April
    7. 7. <ul><li>Afternoon Session </li></ul><ul><li>12.00 Open to students, registration begins </li></ul><ul><li>12.30 Begin Instructions </li></ul><ul><li>12.45 Begin Examination </li></ul><ul><li>14.15 End Examination </li></ul>Timetable for 9th April
    8. 8. <ul><li>7.30 Coffee and croissants in Cafeteria </li></ul><ul><li>Classroom invigilators </li></ul><ul><ul><ul><ul><li>set up your laptops </li></ul></ul></ul></ul><ul><ul><ul><ul><li>check your DVD </li></ul></ul></ul></ul><ul><li>8.15 Head Invigilators </li></ul><ul><ul><ul><ul><li>collect confidential materials </li></ul></ul></ul></ul><ul><ul><ul><ul><li>from Jim Buckingham in Z-Auditorium </li></ul></ul></ul></ul><ul><ul><ul><ul><li>from Fayez in Gymnasium on North Campus </li></ul></ul></ul></ul>Timetable for 9th April
    9. 9. <ul><li>8.15 Invigilators in Z-Auditorium/Gym(N) </li></ul><ul><ul><ul><ul><li>collect bag of non confidential materials from Z-Auditorium/Gym, </li></ul></ul></ul></ul><ul><ul><ul><ul><li>prepare room (set out pencils, erasers etc) </li></ul></ul></ul></ul><ul><li>8.15 Class room Invigilators </li></ul><ul><ul><ul><ul><li>collect bags of non confidential materials from Z-Auditorium/Gym, </li></ul></ul></ul></ul><ul><ul><ul><ul><li>go to rooms, </li></ul></ul></ul></ul><ul><ul><ul><ul><li>prepare room (set out pencils, erasers) </li></ul></ul></ul></ul><ul><li>Receive confidential materials from Head Invigilators. </li></ul>Timetable for 9th April
    10. 10. <ul><li>Know your room assignment </li></ul><ul><li>Check that your laptop works with the projector in the room where you will be proctoring. </li></ul><ul><li>If there are any problems </li></ul><ul><li>Please call the IT specialists </li></ul>
    11. 11. <ul><li>Check that your computer / video works in your classroom </li></ul><ul><li>Collect your materials from Z Auditorium </li></ul><ul><li>Complete the sign out sheet </li></ul>
    12. 12. Materials sign in /out
    13. 13. <ul><li>Check that students have </li></ul><ul><ul><li>a ticket/paper with your room number on it. </li></ul></ul><ul><ul><li>CEPA letter </li></ul></ul><ul><ul><li>answer sheet (they should have collected it at registration) </li></ul></ul><ul><li>Check for match of student letter & name on answer sheet. </li></ul><ul><li>Check for match of picture on letter with the student. </li></ul><ul><li>Call for female backup if necessary. </li></ul>Arrival in class
    14. 14. <ul><li>Once the students are in class: </li></ul><ul><li>Instruct students to </li></ul><ul><ul><li>Turn OFF Mobile phones </li></ul></ul><ul><ul><li>Put away the Mobile phones in bags/purses , </li></ul></ul><ul><ul><li>Put away bags / purses at the front/back of the room. </li></ul></ul><ul><li>Do not let them out! </li></ul>Arrival in class
    15. 15. students will bring these
    16. 16. <ul><li>Get the students to sign in on the Sign-in sheet </li></ul><ul><li>Complete the classroom plan (ID number) on provided plan sheet (if provided) </li></ul><ul><li>Give out question booklets (don’t let students open yet) </li></ul>When your room has 20 students
    17. 17. <ul><li>Show CD of exam instructions (Arabic) - ON YOUR LAPTOP!!! </li></ul><ul><li>Get students to sign cheating declaration on the front of the exam booklet </li></ul><ul><li>Call for Arabic translator if any problems . </li></ul>When your room has 20 students
    18. 18. <ul><li>Check that students have bubbled booklet number </li></ul><ul><li>Tell students to bubble invigilator number on </li></ul><ul><li>answer sheet (your ZU ID number) </li></ul><ul><li>Check to see that both have been done correctly </li></ul>Maths
    19. 19. Do NOT write anything here Maths EVERYTHING SHOULD BE DONE IN PENCIL
    20. 20. Room plan and sign in sheet
    21. 21. <ul><li>Tell students they are not allowed to leave during first 30 minutes. </li></ul><ul><li>Write start time and end times of exam on board (1.5 hours apart) </li></ul><ul><li>Let students open exam booklet & begin. </li></ul>Beginning the test
    22. 22. <ul><li>Monitor students </li></ul><ul><li>If you suspect someone of </li></ul><ul><ul><li>cheating </li></ul></ul><ul><ul><li>being disruptive, </li></ul></ul><ul><li>place a YELLOW cheating card, </li></ul><ul><li>ensure that they read it. </li></ul><ul><li>note the details on the </li></ul><ul><li>Assessment Irregularity Report </li></ul><ul><li>The student should then be allowed to continue the test. </li></ul>During the test
    23. 23. <ul><li>If someone cheats or is disruptive again after the yellow card has been given </li></ul><ul><ul><li>give them a Red card </li></ul></ul><ul><ul><li>take their CEPA letter but let them continue the test. </li></ul></ul><ul><ul><li>complete Misbehaviour Report form in detail </li></ul></ul><ul><ul><li>mark their position on the room plan </li></ul></ul><ul><ul><li>attach the CEPA letter to the form. </li></ul></ul><ul><li>If the problem continues call the Head Invigilator </li></ul>During the test
    24. 24. <ul><li>For every 5 invigilators, somewhere near your classroom there should be: </li></ul><ul><ul><li>1 Head Invigilator </li></ul></ul><ul><ul><li>1 Arabic speaking hall monitor </li></ul></ul><ul><ul><li>1 Relief Invigilator </li></ul></ul>If you need help !
    25. 25. <ul><li>When there is 15 minutes left . </li></ul><ul><ul><li>Tell students </li></ul></ul><ul><li>If they ask to leave early </li></ul><ul><ul><li>Tell them that they are NOT allowed to leave until the end of the exam. </li></ul></ul>During the test
    26. 26. <ul><li>If a student asks for water </li></ul><ul><ul><li>Tell students water is available. </li></ul></ul><ul><ul><li>Give water out. </li></ul></ul><ul><li>If a student needs to go to the bathroom </li></ul><ul><ul><li>Call for one of the hall monitors to escort them, one at a time. </li></ul></ul>During the test
    27. 27. <ul><li>At the end of the test </li></ul><ul><li>stop all work </li></ul><ul><li>Collect ALL papers & booklets </li></ul><ul><li>Check EACH booklet against the answer sheet. </li></ul>Finishing the test
    28. 28. <ul><li>At the end of the test </li></ul><ul><li>Sort the question booklet & answer sheets into two separate piles </li></ul>Finishing the test
    29. 29. <ul><li>Separate answer sheets from the booklets </li></ul><ul><li>Ensure that no answer sheets are inserted inside booklets </li></ul><ul><li>Count the number of answer sheets & booklets and match the name and ID </li></ul><ul><li>Record the number on the front of confidential materials envelope </li></ul>Finishing the test ONLY when ALL exam materials are accounted for, should you allow students to leave.
    30. 30. <ul><li>Account for any discrepancies with a note on the cover of the confidential materials envelope </li></ul><ul><li>Place all booklets, answer sheets (used and unused), Sign-in sheet, Misbehaviour report, & Room Layout Record in the confidential materials envelope </li></ul><ul><li>Seal the confidential materials envelope . </li></ul>ONLY when ALL exam materials are accounted for, should you allow students to leave. Finishing the test
    31. 31. ONLY when ALL exam materials are accounted for, should you allow students to leave. Finishing the test
    32. 32. <ul><li>Return confidential materials envelope to Head Invigilator </li></ul><ul><li>Sign the Confidential Materials Form </li></ul><ul><li>Help….. </li></ul><ul><ul><li>Morning session: </li></ul></ul><ul><ul><ul><li>Prepare room for afternoon session </li></ul></ul></ul><ul><ul><li>Afternoon session: </li></ul></ul><ul><ul><ul><li>Collect remaining materials in room </li></ul></ul></ul>ONLY when ALL exam materials are accounted for, should you allow students to leave. Finishing the test
    33. 33. <ul><li>Assist with collection and packing of test material. </li></ul><ul><li>Note </li></ul><ul><ul><li>Head invigilator returns all materials to Site Supervisor </li></ul></ul>Finishing off
    34. 34. <ul><li>Please be sure to get here in time to: </li></ul><ul><ul><ul><li>Get your free breakfast </li></ul></ul></ul><ul><ul><ul><li>Check your room is set up and ready and put out pencils etc </li></ul></ul></ul><ul><li>Other notables </li></ul><ul><ul><ul><li>Coffee is provided all day . </li></ul></ul></ul><ul><ul><ul><li>If you’re doing two sessions – lunch is provided too.. </li></ul></ul></ul>On the day
    35. 36. Cepaman Thanks, Cepaman, the world’s a safer place with you in charge !
    36. 37. Have a 'super ' CEPA day