UPLOADING A NEW FORM MODULE:
Upon logging in, click on the  EXCHANGE   tab
On the Exchange page, click on the  EP tab
On the TN page, click on the  ADD EP FORM tab
On this page,  select your LC and put the username of the EP
On this page,  select the EP/member  and click on  SELECT USER.
On this page,  Fill in the EP’s details  and click on  ADD EP .
Select the  Type of Traineeship  (only one)   (p1 of the EP Profile Select  Create EP FORM .
On this page,  fill in Personal Resume, University Education, Work Experience and AIESEC work experience (p2 of TN JQ  ) C...
Fill out the Academic and Working Backgrounds Section Click Next When finished  
On this page,  fill in the Skills Portion of the EP Profile   Click on   NEXT   once everything is accomplished.
On this page, fill in the languages applicable and click next again!  (You’re almost done!)
On this page,  fill in the Internship details and Preferences  Click on   NEXT   once everything is accomplished.
On this page,  fill in the Regions of the World Preferences! Click on   SAVE  once everything is accomplished.
CONGRATULATIONS! You now have a new FORM in the system!  Inform the MCVP for OGX to turn the form into AVAILABLE. *Click o...
MATCHING YOUR FORM MODULE:
FIND a suitable EP and offer the Internship RECEIVE applications from EPs or their managers
FIND A SUITABLE EP: Searches for the EXACT MATCHES to your form. Next step is to email the EP Manager to further the match...
BROWSE EXCHANGE PARTICIPANTS: You create another  “TN PROFILE” upon selecting this option.  You would need to specify new ...
EP  Communication <ul><li>What is the expected response time? </li></ul><ul><ul><li>China and India – 24 hour promise </li...
EP  Communication <ul><li>Always include TN/EP ID Numbers, name of the TN taker and manager </li></ul><ul><li>Include back...
Finalizing  Matches Ask for the EP AN  Send the TN AN  *requires the stamp of the TN Inform VP of the match – QUICK MATCH ...
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Transcript of "Uploading a new ep form"

  1. 1. UPLOADING A NEW FORM MODULE:
  2. 2. Upon logging in, click on the EXCHANGE tab
  3. 3. On the Exchange page, click on the EP tab
  4. 4. On the TN page, click on the ADD EP FORM tab
  5. 5. On this page, select your LC and put the username of the EP
  6. 6. On this page, select the EP/member and click on SELECT USER.
  7. 7. On this page, Fill in the EP’s details and click on ADD EP .
  8. 8. Select the Type of Traineeship (only one) (p1 of the EP Profile Select Create EP FORM .
  9. 9. On this page, fill in Personal Resume, University Education, Work Experience and AIESEC work experience (p2 of TN JQ ) Click on NEXT once everything is accomplished.
  10. 10. Fill out the Academic and Working Backgrounds Section Click Next When finished 
  11. 11. On this page, fill in the Skills Portion of the EP Profile Click on NEXT once everything is accomplished.
  12. 12. On this page, fill in the languages applicable and click next again! (You’re almost done!)
  13. 13. On this page, fill in the Internship details and Preferences Click on NEXT once everything is accomplished.
  14. 14. On this page, fill in the Regions of the World Preferences! Click on SAVE once everything is accomplished.
  15. 15. CONGRATULATIONS! You now have a new FORM in the system! Inform the MCVP for OGX to turn the form into AVAILABLE. *Click on for a few more tips and reminders NEW!
  16. 16. MATCHING YOUR FORM MODULE:
  17. 17. FIND a suitable EP and offer the Internship RECEIVE applications from EPs or their managers
  18. 18. FIND A SUITABLE EP: Searches for the EXACT MATCHES to your form. Next step is to email the EP Manager to further the matching process.
  19. 19. BROWSE EXCHANGE PARTICIPANTS: You create another “TN PROFILE” upon selecting this option. You would need to specify new parameters for your search.
  20. 20. EP Communication <ul><li>What is the expected response time? </li></ul><ul><ul><li>China and India – 24 hour promise </li></ul></ul><ul><li>Respond to ALL EPs who have shown interest: </li></ul><ul><ul><li>It gets irritating, but nonetheless, RESPOND. </li></ul></ul><ul><ul><li>Create specific templates for easier management. </li></ul></ul><ul><ul><li>Leave “on vacation” messages if you expect yourself not to be able to check mail for a specific period of time </li></ul></ul>Assuring to the network that the LC is responsive and accommodating
  21. 21. EP Communication <ul><li>Always include TN/EP ID Numbers, name of the TN taker and manager </li></ul><ul><li>Include background information about the company and the traineeship </li></ul><ul><li>Specify already REQUIRED (non-negotiable) details of the traineeship </li></ul><ul><li>Keep emails attractive to read, include necessary links </li></ul>PROMOTING YOUR TN- EMAIL TIPS *Follow TN protocols through the whole process
  22. 22. Finalizing Matches Ask for the EP AN Send the TN AN *requires the stamp of the TN Inform VP of the match – QUICK MATCH Acceptance Notes are BINDING CONTRACTS which have to be fulfilled
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