2010 Sage MAS 90 and 200 Users Conference
Sage ERP MAS 90 & 200
What’s New in Version 4.40
2010 Sage MAS 90 and 200 Users Conference
Sage MAS 90 and 200 4.4
• Addition of I/M, P/O, and BOM
modules to Business Fram...
2010 Sage MAS 90 and 200 Users Conference
Inventory, Purchase Order, Bill of Materials
Capabilities Realized by Business F...
2010 Sage MAS 90 and 200 Users Conference
Parallel Migration
• Key benefits
– Migrate Sage MAS 90 or 200, v3.71 and up, to...
2010 Sage MAS 90 and 200 Users Conference
Customer Number Expansion From 7 to 20 Characters
• Division Remains 2 Character...
2010 Sage MAS 90 and 200 Users Conference
Item Code Expansion From 15 to 30 Characters
• Includes IM Item, Miscellaneous I...
2010 Sage MAS 90 and 200 Users Conference
Global Enhancements
• Business Desktop
• Persistent Zoom on Report Preview
• Vie...
2010 Sage MAS 90 and 200 Users Conference
Business Desktop
Access the
Sage
Community
Forum.
Suggest Ideas
and Give
Feedbac...
2010 Sage MAS 90 and 200 Users Conference
Common Information
• New
– Miscellaneous Item Detail Transaction Report
– Allow ...
2010 Sage MAS 90 and 200 Users Conference
Inventory Management – Increased Usability
• Standard Cost Adjustment Register a...
2010 Sage MAS 90 and 200 Users Conference
Standard Cost Adjustment Register and Update
• Modeled after Automatic Cost/Pric...
2010 Sage MAS 90 and 200 Users Conference
Standard Cost Adjustment Register and
Update
• Cost Change Methods• Percentage
•...
2010 Sage MAS 90 and 200 Users Conference
Standard Cost Adjustment Register and
Update
• Adjustment Entry – View, Change o...
2010 Sage MAS 90 and 200 Users Conference
Purchase Order - Increased Usability
• Drop Ship
– Receipt History Included in P...
2010 Sage MAS 90 and 200 Users Conference
Purchase Order - Increased Usability
• Back Order Fill Report - PO Receipt of Go...
2010 Sage MAS 90 and 200 Users Conference
Product Updates
 Quarterly release replacing Service Packs
 Includes bug fixes...
2010 Sage MAS 90 and 200 Users Conference
Product Update 1 – March, 2010
– A/R – Locate an invoice using Customer Informat...
2010 Sage MAS 90 and 200 Users Conference
Product Update 2 – June, 2010
 Bank Reconciliation Enhancements and New Functio...
2010 Sage MAS 90 and 200 Users Conference
Product Update 2 – June, 2010
 Accounts Payable – ACH Electronic Payments
– Inc...
2010 Sage MAS 90 and 200 Users Conference
Product Update 3 – September, 2010
 Compatibility with Microsoft Office 2010
B...
2010 Sage MAS 90 and 200 Users Conference
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Whats New In Sage MAS 90 ERP 440

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Presented to the 2010 Northeast Florida MAS 90 User Conference, outlines the updates and enhancements included in Version 4.40 and Product Updates 1 through 3.

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  • Version 4.4 completes the conversion of the MAS ERP Distribution modules to the Business Framework.
    Parallel Migration allows you to upgrade your MAS ERP software without significant downtime.
    Install to separate location
    Initial migration of data allows us to test conversion, reporting, customizations, etc. to ensure all is okay before going live
    Second migration and conversion possible
    All system files (Users, Companies, Security) migrate and convert from any version beginning with V 3.71
    Customer Number expanded to 20 characters
    Inventory Item Number expanded to 30 characters
    Usability improvement include incorporated Extended Solutions and user-requested enhancements
    Enhancements to the Customizer allow you to do business your way
  • Speaker Notes:
    Look at all the new features we get with IM, PO and BOM in the framework. I know you and our customers have been asking for many of these features to help streamline their business and help their employees save time.
    Two very notable benefits are the User and Date Timestamps and Keep Window Open after Print or Preview. The user and date timestamp is a feature we have received request for again and again. I think we will all agree the feature to keep the report selection screen open will be a very well received improvement

    Slide Content Extras
    Dual Grid Entry – Allows users to personalize their data entry to fit their needs.
    Memo Manager – Allows user to determine where and how memos specifically pop up. May attach documents, such as vendor purchase information, to a specific memo.
    Batch Manager -
    Customizer Enhancements – many new UDF capabilities have been added, including the ability to bring lot/serial information through data entry.
    Hyperlinks – Provides quick access to related information, such as Product Line Maintenance or Warehouse Code Maintenance.
    Crystal Reports and Forms
    User/Date Timestamps-All IM, PO and BOM transactions are updated with the User/Date Timestamp
    Right-Click Menu – Allows the user to quickly access related tasks such as warehouse maintenance, transaction entry and inventory sales history report.
    Reports & Forms
    Saved Report Settings
    Keep Window Open After Print or Preview
    Setup Wizard – Streamlines initial setup of the module.
    PTD/YTD Enhancement
    Security Flexibility
    Create/Modify/View/Control
    Security Events
    Object Interface
  • With version 4.4, in-place upgrades are no longer supported; all upgrades will require the installation of MAS 90 or 200 to a new location and migration of existing data to the new installation. The new install can be on the existing server, or can be on a new server on the same network. All existing system files can be migrated, so Users, Security, and other administrative features will not have to be recreated. All Custom reports and forms can be migrated as well, although, depending upon the version being upgraded, some forms and reports will need to be recreated. Screen customizations for new business framework modules will also have to be recreated.

    MAS 90 version 4.4 enables us to upgrade from any currently supported level (3.71 and above) to version 4.4. The Pre-migration utility allows us to review existing data prior to migration to minimize any migration issues. These utilities include G/L analysis for version 3.71, and I/M analysis tools for all other versions.
  • Speaker Notes:
    It is important to note this is a permanent change and cannot be undone. There are multiple warnings you must agree to before the change will happen.
  • Speaker Notes:
    This includes work order, job cost, etc.
  • Persistent Zoom on preview is based by user for all reports
    Library Master > User Maintenance > Preferences
    Quantity Decimal Precision – increased from 3 to 4
  • Speaker Notes:
    Refreshed look of desktop to be more contemporary and to provide easy access to ways of being more connected to our customers.
    -Community – Training and Support – Visability to New
    - The biggest plus IMHO, is a way for customers to submit their enhancement request right in their face. Allowing them to view what other customers has requested also.
  • The Common Information module stores Maintenance applications and reports for product items and tasks that are shared across multiple modules. New features include the Misc Item Detail Report, the expanded item code, and expansion of the number of years to retain item history.

    Other features that have been relocated from their original locations to the CI folder include these items.
  • Speaker Notes:
    Standard Cost Items Valued at $0.00 cost
    Physical Count Entry - Increases efficiency of customer, reduces total time of process.
    Current or History Standard Cost - data created after conversion will print Standard Cost historical information correctly. In older versions this report always printed the ‘current’ standard cost. You will be able to change the default historical setting to current.
    IM Negative Quantity Adjustments
    Adjustment to IM GL Account & Offset Account
    Transaction Posted to IM Transaction Detail Table

  • Drop Ship
    PO Purchase History will now contain receipt history for drop shipped items
    Include All Drop Ship Line Items
    Select whether to include all drop ship line items.
    Only for PO Vendor to include only drop ship line items from the sales order when the purchase order vendor matches one of the vendors entered for those items in the Item Maintenance Item Vendors Maintenance window.
    Yes to include all drop ship line items from the sales order, regardless of the vendor entered for the purchase order.
    Prompt to be prompted when a drop ship line item is entered to include all drop ship line items from the sales order, or only those items that match the purchase order vendor.
  • Include All Sales Order Lines – Includes all SO demand for items received (enables cross docking)
  • Bank Reconciliation Enhancements and New Functionality
    Automatically reconcile check information downloaded from your financial institution
    Enforce tighter controls over Bank Rec Adjusting Entries by controlling who is allows to enter modifications to the current balance
    Enter Checks, Deposits, and Adjustments On-the-Fly through a quick link button that brings you directly into Check or Deposit and Adjustment Entry for that bank
    Use the new Recalculate Outstanding Entries Totals Utility to recalculate the totals of all outstanding check, deposit, and adjustment entries that have not been marked as cleared
    Positive Pay Export helps deter check fraud by allowing your financial institution to monitor against suspicious check activity using a file you create and submit for comparison and verification
    Positive Pay Export Wizard to create the proper export file format specified by your financial institution
    Expanded Comment Field to 2048 characters to allow you to add information to track why the adjustment was made
  • Whats New In Sage MAS 90 ERP 440

    1. 1. 2010 Sage MAS 90 and 200 Users Conference Sage ERP MAS 90 & 200 What’s New in Version 4.40
    2. 2. 2010 Sage MAS 90 and 200 Users Conference Sage MAS 90 and 200 4.4 • Addition of I/M, P/O, and BOM modules to Business Framework • Parallel Migration • Customer Number Expansion • Item Number Expansion • Usability Improvements • Customizer Enhancements
    3. 3. 2010 Sage MAS 90 and 200 Users Conference Inventory, Purchase Order, Bill of Materials Capabilities Realized by Business Framework • Dual Grid Entry • Memo Manager • Batch Manager • Customizer Enhancements • Hyperlinks • Crystal Reports and Forms • User/Date Timestamps • Right-Click Menu • Reports & Forms – Saved Report Settings – Keep Window Open After Print or Preview • Setup Wizards • PTD/YTD based on Detail • Security Flexibility – Create/Modify/View/Control – Security Events
    4. 4. 2010 Sage MAS 90 and 200 Users Conference Parallel Migration • Key benefits – Migrate Sage MAS 90 or 200, v3.71 and up, to v4.4 – Customer will be able to Continue their Business Operations During their Upgrade – Forms/Reports/Customizations can be tested/updated without business downtime – Provides time to test new installation prior to going Live – Re-Migrate Current Data to the New Installation – Migrate to Same Server or a Different Server
    5. 5. 2010 Sage MAS 90 and 200 Users Conference Customer Number Expansion From 7 to 20 Characters • Division Remains 2 Characters • Implemented From Accounts Receivable Setup | Options • Expansion By Company
    6. 6. 2010 Sage MAS 90 and 200 Users Conference Item Code Expansion From 15 to 30 Characters • Includes IM Item, Miscellaneous Item and Bill Number • Implemented From Common Information Setup | Options • Expansion By Company
    7. 7. 2010 Sage MAS 90 and 200 Users Conference Global Enhancements • Business Desktop • Persistent Zoom on Report Preview • View Alias Item info Throughout System • Data Entry Screens • Inquiry Screens • Quantity Decimal Precision
    8. 8. 2010 Sage MAS 90 and 200 Users Conference Business Desktop Access the Sage Community Forum. Suggest Ideas and Give Feedback. Learn more about your product.
    9. 9. 2010 Sage MAS 90 and 200 Users Conference Common Information • New – Miscellaneous Item Detail Transaction Report – Allow Entry of Expanded Item Code – Years to Retain Item History • Relocated to Common Information – Number of Decimal Places from IM Options – Purge Item History – PO & BOM Miscellaneous Charge Maintenance Tasks • Purchase and Quantity History • GL Accounts
    10. 10. 2010 Sage MAS 90 and 200 Users Conference Inventory Management – Increased Usability • Standard Cost Adjustment Register and Update • Standard Cost items can be Valued at $0 • Physical Count Entry – Prints Current Quantity on Worksheet – Pre-populates Expected Quantities in Entry • Print Current or Historical Standard Cost – Inventory Valuation Report by Period – Inventory Trial Balance
    11. 11. 2010 Sage MAS 90 and 200 Users Conference Standard Cost Adjustment Register and Update • Modeled after Automatic Cost/Price Change • Includes Adjustments Updated to GL • Removed Ability to Adjust from IM Maintenance – Item with a Zero Quantity May Still be Adjusted from IM Maintenance – Item with Quantity can Only be Adjusted Through this Utility • System Activity Log will Indicate the Start, Finish and Number of Items Updated
    12. 12. 2010 Sage MAS 90 and 200 Users Conference Standard Cost Adjustment Register and Update • Cost Change Methods• Percentage • Amount • Select & Manually Enter Value
    13. 13. 2010 Sage MAS 90 and 200 Users Conference Standard Cost Adjustment Register and Update • Adjustment Entry – View, Change or Manually Select Items
    14. 14. 2010 Sage MAS 90 and 200 Users Conference Purchase Order - Increased Usability • Drop Ship – Receipt History Included in PO Purchase History – Lines Populate PO, Regardless of Primary Vendor or Item Vendor Maintenance – Optionally include Drop Ship Lines from SO if PO Vendor Matches any Vendor Assigned to that Item – Auto-Generate a Single Order for Multiple Items to Same Customer
    15. 15. 2010 Sage MAS 90 and 200 Users Conference Purchase Order - Increased Usability • Back Order Fill Report - PO Receipt of Goods – Purchase Order Options – Printing • Sort By – Sales Order, Customer Number, Bill To Name • Only Print Items Received – Only includes Items Received with a Backordered Quantity on a Sales Order • Include All Sales Order Lines – Includes all SO Demand for Items Received • PO Variance Register and Update – Calculations and Register Occur Before Receipts Update • Receipt Labels – Receipt of Goods Update – Offered to Print Receipt Labels Before Update Prompt
    16. 16. 2010 Sage MAS 90 and 200 Users Conference Product Updates  Quarterly release replacing Service Packs  Includes bug fixes, new functionality & product enhancements as an on-plan customer benefit  Selected Sage Extended Solutions being built into MAS 90 (Details in Roadmap)  Product Updates 1 thru 3 released in March, June, and September, 2010  Update 4 scheduled for December, to include Year-End updates (Payroll Forms, Tax Tables, 1099 Forms, etc.)
    17. 17. 2010 Sage MAS 90 and 200 Users Conference Product Update 1 – March, 2010 – A/R – Locate an invoice using Customer Information – A/R – Cash Receipts Entry by Invoice Number – A/R – Search for Invoices by Lot or Serial Number – A/P – Record Wire Transfers – Payroll – Set up Automatic Earnings Codes for Each Employee – S/O – Enhanced Duplicate Purchase Order Visibility and Safeguards – S/O – Additional Purchase Controls – S/O – Expanded Options for Quick Print – S/O – Print Back Ordered Information on Picking Sheets – S/O – Avoid Duplicate Picking Sheet Printing – J/C – Define Allowed Job Statuses in Data Entry Tasks – I/M – Search by Lot or Serial Number – NEW! – Enhanced Credit Card Security – PSS-DCI Compliance
    18. 18. 2010 Sage MAS 90 and 200 Users Conference Product Update 2 – June, 2010  Bank Reconciliation Enhancements and New Functionality – Automatically reconcile check information downloaded from your bank – Enforce tighter controls over Bank Rec Adjusting Entries – Enter Checks, Deposits, and Adjustments On-the-Fly – New Recalculate Outstanding Entries Totals Utility – Positive Pay Export – Positive Pay Export Wizard – Expanded Comment Field to 2048
    19. 19. 2010 Sage MAS 90 and 200 Users Conference Product Update 2 – June, 2010  Accounts Payable – ACH Electronic Payments – Increase efficiency, improve your cash management, reduce operating costs and lessen the risk of lost or stolen checks by paying vendors electronically using an ACH file created from the A/P module Paperless Office – Accounts Payable Checks, Extended Stubs, and Electronic Payment Remittance Advices – Process, send and retain electronic copies of A/P checks and extended stubs, and remittance advices created for ACH Electronic Payments in a PDF format. Product Update Pre-Installation Scan Feature – Identify data integrity issues before installation
    20. 20. 2010 Sage MAS 90 and 200 Users Conference Product Update 3 – September, 2010  Compatibility with Microsoft Office 2010 Bank Reconciliation New Functionality  Ability to post to G/L from Check, Deposit, and Adjustment Entry Streamline workflow for entering bank fees, interest earned, etc. Transaction Register Security Events for Bank Reconciliation added to Role Maintenance Paperless Office Options for Bank Rec
    21. 21. 2010 Sage MAS 90 and 200 Users Conference

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