Preparing for the 2012 London Games: The issues facing the food and drink sector
Preparing for the 2012 LondonGames - the issues facing the foodand drink sectorWebinar housekeeping:On joining this webinar please…synchronise your phone and computer. To do this click on the ‘MeetingInfo’ tab at the top of your page. Enter the individual ‘Identification Code’into your phone (eg. #123#);do not ‘unmute’ your line during the webinar, this is to prevent externalnoise interference whilst the webinar runs;use the chat facility to the right of your screen if you wish to ask anyquestions during the webinar.
Preparing for the 2012 LondonGames - the issues facing the foodand drink sector6 March 2012Parmjit Singh, Head of Food and Drink SectorAudrey Williams, Partner, EmploymentKatharine Vickery, Partner, Business Compliance & EnforcementAndrew Terry, Senior Associate, IP & Media
How to shape up for the Olympics…Audrey WilliamsPartner, Employment Teamaudreywilliams@eversheds.com
How to manage issues – Agenda• Time off Requests: Leave Policy?• Flexible Working• Accommodating impact: – Home working – Non attendance• Volunteers – right to time off?
An annual leave policy?• Although unusual, can be introduced• Should set out: – whether you will relax how many staff can be on annual leave – deadline for requests – consequences of unauthorised absences – return to work interviews following sickness absence• Policy needs to be communicated to all employees
Interim flexible working?• Requests will not fall within statutory framework – no obligation to consider requests• Consider in the interests of employee relations?• Set out clear policy – be precise – consult with employees• Consider screens at work• Beware of pre-arranged flexible working – do not discriminate
Home working?• Travel may be a problem near stadiums• Need well drafted policy• Areas to consider: – health and safety – insurance cover – data protection – how to monitor work
Volunteer workers• In total, 80,000 volunteers to be recruited• Volunteers get 3 to 5 weeks’ notice of event• Also have to commit to training• No right to time off• But could be beneficial• Annual leave v unpaid leave
What we will cover:1. Risks posed by London 20122. Official approach to management and enforcement3. Key legal duties and practical steps
Olympic Facts and Figures“ The largest peace time catering operation in the world”• 14 million meals over 40 locations• 450,000 extra visitors in London• 5.5 million day visitors to events• Food quantities in the Olympic Village includes: – 232 tonnes of potatoes – 82 tonnes of seafood – 100 tonnes of meat – 330 tonnes of fruit and vegetables
Food Safety and Hygiene• LOCOG Food Vision - “the highest priority”• High risk of food borne and water borne disease• Challenges: 1. Increased production of quantities of food and drink 2. Transportation of large volumes in tight deadlines 3. Increased presence of outdoor and mobile vendors 4. Temporary staff 5. Negative PR impact on UK should any incident occur
Health & Safety during London 20121. Waterborne, airborne and communicable disease2. Reaction to heat and exposure to the sun3. Road traffic accidents4. Crowd control5. Strain on health care facilities6. Fire
Management and Enforcement• Within venues – Joint Local Regulatory Services (JLARS) • JLARS Food Safety Enforcement Protocol • JLARS Coordination of Responsible Authorities – Public Safety – LOCOG • LOCOG Health, Safety and Welfare Intervention Strategy – Health and Safety Executive • Launching bespoke web pages to replace HS(G)195 (Health and Safety in the Events Industry)• Outside venues – Host local authorities • CIEH Food Safety and Standards, Management Strategy
What will this mean in practice?• Primarily enforcement is driven by each local authority• Increased audits and inspections• Increased enforcement?
Food Safety and Hygiene• Regulation 178/2002 – Article 14• Regulation 852/2004 – Article 3, 4 and 5 and Annex II• Food Safety Act 1990 – inspect and seize/issue notices• Food Hygiene (England) Regulations 2006 – issue notices
Health and Safety• Sections 2 and 3 HSWA 1974• Safety of Sports Grounds Act 1975• Regulations
Advertising and the London 2012Olympic GamesAndrew TerrySenior Associate, IP & Media Teamandrewterry@eversheds.com
Ambush Marketing• “Non-authorised exploitation of the publicity associated with an event through deliberate marketing” – Physical intrusion – References in advertising – Tickets as prizes – Sponsorship of competitors – Parallel events
Olympic Rights• Beijing 2008 – $866million invested by sponsors• London 2012 – current budget £9.3billion
Olympic Symbol etc. (Protection) Act 1995• Clear rights – protection for: – Words: Olympic, Paralympic, Olympian, Paralympian – Symbols: – Mottos: (“citius, altius, fortius” / “spirit in motion”)• And prevents use of a “controlled representation”: – a representation of something so similar to the Olympic symbol or the Olympic motto as to be likely to create “an association”
London Olympic Association Right• London Olympic Games and Paralympic Games Act 2006• Much less certainty…• Restricts any kind of representation suggesting “an association”• “Association” = any commercial or contractual or corporate or financial link• i.e. not restricted to specific elements• “Listed Expressions”• Certain limitations / defences – e.g. publishing or broadcasting a report of an event forming part of the Olympic Games or information about the Olympic Games
London Olympic Association RightThe “Listed Expressions”:− any two of the words in list A belowOR− any word in list A with one or more of the words in list B below: A B Games London Two Thousand and Twelve Medals 2012 Sponsors Twenty Twelve Gold Silver Bronze
Finally…• Advertising & Trading Regulations 2011 – authorisation needed for advertising in events zones (by 31 March) – restrictions on give-aways, branded clothing – exceptions apply• Rule 40 / IOC Charter – restriction on use of images of athletes used in advertising during “Games Period”