The freedom of an empty inbox, some fa qs and saving time

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The freedom of an empty inbox, some fa qs and saving time

  1. 1. EvergreenProfit.com Have More Questions? EvergreenSupport.co Evergreen Profit News Update The Freedom of an Empty Inbox, some FAQs and Saving TimeHi, this is Justin Meadows with another website news update. This update covers managingyour inbox and how you can save hours of your day by just cutting out those unnecessaryemails, why you should be using Gmail which is a fantastic email service for mostbusinesses. It also covers how you can use your website to eliminate some of thosequestions that you face on a daily basis that take much of your time every week.It is important to clear your inboxYou have to learn to manage your inbox. You get tons of emails every day. Some areimportant that you have to read them and act on them immediately especially when itconcerns your business. There are other emails that you can forgo reading but need themjust as well for reference in the future.Using a filter on these emails can be effectiveways to weed out those that are not a priority An email filter can be anbut still have them in your email system. With effective way to weed outan email filter, what are left on the inbox are emails that are notthe most important ones that need attention. prioritiesA filter will allow the automatic saving of anemail based on sender, subject or even a specific word or words to a created folder. Thiswill un-clutter the inbox and what is left would be emails that you need to focus on. Anexample would be emails from a certain supplier. When you set up a filter and a rule basedon the supplier’s email address, the email will be saved to the folder created for thatsupplier. You will know that the supplier has an email for you immediately. No more need toscroll the inbox email list. When you know that the supplier email is a productReboot Your Business Website Page 1
  2. 2. EvergreenProfit.com Have More Questions? EvergreenSupport.coannouncement only then you can just leave it for later and attend to more important emailssuch as customer questions or inquiries.Use an auto-archive for emailsGmail provides the best solution when you want an email system that allows you toorganize your mails. They really do very well with labels so that you can apply labels tocertain emails. They have a very efficient rule setting system that can automatically archiveemails that have particular labels. You could also do this with folders on Apple Mail andvarious other ways with different email software.Automatic forward and archivingWhen you get invoices and receipts, you can archive them into folders and check at a laterdate. If you have an Accounting section, you canset a rule to have these emails forwarded to the Automatic forwarding andsection for record keeping or action. This will free archiving of emails can freeyour inbox as well as free your time manually much of your timeforwarding them. Setting up a rule for words onthe email like “invoice” or “receipt” is not a verytedious thing to do.Social media notifications or subscriptions from suppliers can also be filtered to free yourinbox. By placing these emails on the appropriate folder, you are sure that there will be noneed to search for them at a later time.Reboot Your Business Website Page 2
  3. 3. EvergreenProfit.com Have More Questions? EvergreenSupport.coOnly critical business emails in the inboxEmails that do not need to be acted upon immediately can be archived. The key here is foryou to see those important, business-related emails at once and that could be acted upon atthe soonest possible time. The key is to see important,What you want to do is reach a point where onlyemails coming into your inbox are the ones that business-related emails inwill help you grow your business. Things like the inbox immediately forcustomer requests, customer questions and proper actionorders and things that are necessary for you tokeep the business growing. You want to have everything else being archived for later. Or,you can simply unsubscribe from the emails that you don’t need and make sure they don’tget those coming from your inbox at all.Setting up is worth itSetting up may take some minutes and fine tuning is needed until the system will runsmoothly. Your time spent configuring the filter will be worth it because this will save youtime every day for the rest of the year. This is a good practice and a return on investment interms of time.Why Gmail is the preferred email serviceThere are some reasons why Gmail is recommended to most businesses: 1. Cloud Service This means that the emails are not saved on your PC or laptop but on their servers. You can get online from any place in the world and when you access Gmail, the Gmail has a more effective emails will all be there. This can be done feature than other email even on your phone while travelling or from home when there is something services urgent. If your computer dies, it means that you don’t lose your emails at the same time. You simply need to get a new computer, open up the internet and all your emails are there. So you never lose those emails and sometimes it is very important to keep all those emails.Reboot Your Business Website Page 3
  4. 4. EvergreenProfit.com Have More Questions? EvergreenSupport.co2. Google Docs – Now Google Drive Gmail is part of Google Docs which has Gmail has a great spam recently been renamed as Google Google Docs allow you to filter so the inbox does not Drive. This is a virtual drive where share files all at the same documents and spreadsheets can be get cluttered with time saved and shared with others. The unnecessary emails Cloud Service will allow you to see pertinent files wherever you are and manage them as well. This is great if you have several computers where you have several employees working on the same document. It’s live and they can work on it and it gets automatically updated so there’s never going to be issues with who saved what.3. Spam Filter The other thing that is great with Gmail is that they have fantastic spam filter. I get very little spam coming into my inbox and then they also have the ability to add different labels to different invoices and this can be done automatically using rules. So you can have all emails from certain suppliers or certain people getting automatically labelled with a certain label which archives it into a folder. Or you can have them automatically forwarded on to someone else. So using these filters and rules is really very powerful way to keep your inbox clear.4. Search Your Own Emails Because Gmail is part of the Google system, it has a very efficient search facility. You can search for an email based on sender, subject or a word or group of words. The email system will return a list of all emails that have the search category.How your website can help save timeYour website can help to save hours from answering emails from customers over and overagain. It is important to have a Frequently Answered Questions page so that customers cancheck the entries and can find answers. One other method is to add answers or moreinformation on the parked pages or service pages of the website.Reboot Your Business Website Page 4
  5. 5. EvergreenProfit.com Have More Questions? EvergreenSupport.coFor very important questions that are in need Comparison charts allowof attention, place them on a section on the customers to see thehomepage. Make sure that when people land products and services thaton your website these burning questions, themost important ones are answered suits their needsimmediately.So have a think about the kind of questions that you get coming up time and time everyweek or every month. And make notes as you go and just add the answers to thosequestions unto the website. Make sure that your website is structured so that thesequestions are answered easily and people don’t need to get on the phone and waste yourtime.Comparison charts are also effective time-saving means. The comparison chart will allowpeople to see which of your product and services the best solution is for them which againcuts down the time of them phoning you up and asking you and finding out what’s the bestsolution. They can find out for themselves just by looking at the website.Free Consultation and Website AuditI hope you have gotten a lot of value out of our website news training. I would like to offeryou a free ½ hour consultation and website audit. To make sure you get the most out ofyour online marketing.We have worked with hundreds of businesses ina range of industries and can help put you on Have an FAQ page sothe right track. There is no obligation to buy customers can easily findanything, we simply want to help you out andmake sure you are making the right choices. answers to their questionsGive me a call on 1300 33 77 14 and I will help put you on the right track.So that you can build yourself as a leader in your market, get more sales from your websiteand rise above your competition in the search engines.CheersJustin MeadowsOnline Marketing StrategistEvergreen ProfitReboot Your Business Website Page 5
  6. 6. EvergreenProfit.com Have More Questions? EvergreenSupport.coReboot Your Business Website Page 6

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