Everbridge: How to Comply with Changes to the Clery Act


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New amendments to the Jeanne Clery Act take effect July 1, 2010. With this deadline looming, is your campus prepared for—and able to comply with—these changes to legislation? Join S. Daniel Carter, Director of Public Policy at Security On Campus, Inc., a non-profit organization dedicated to the prevention of criminal violence at colleges and universities, for an informative session that will help you understand the new rules and regulations for Clery Act compliance.

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Everbridge: How to Comply with Changes to the Clery Act

  1. 1. How to Comply with Changes to the Clery Act S. Daniel Carter Director of Public Policy y Security On Campus, Inc.
  2. 2. About Everbridge • Leader in incident notification systems • Everbridge serves over 100 colleges and universities, incl ding high profile ni ersities including institutions like Virginia Tech, protecting more than 2 million students in emergencies • Fast-growing global company with more than 1,000 clients in more than 100 countries • Serve the Global 2000, healthcare systems, state and local government, federal government, military, financial services firms and universities firms, • 100% focused on incident notification solutions that merge technology and expertise 2
  3. 3. Agenda Part 1: Presentation • What you need to have in place and when • Developing Clery Act compliant protocols • Addressing annual testing requirements g g q • Reporting changes Part 2: Q&A 3
  4. 4. Note: Q&A slides are currently available to everyone on blog.everbridge.com Use the Q&A function to submit your questions. questions 4
  5. 5. How to Comply with Changes py g to the Clery Act S. Daniel Carter Director of Public Policy Security On Campus, I S it O C Inc.
  6. 6. Jeanne Ann Clery’s legacy • Raped and murdered on April 5, 1986 in her p , residence hall by a fellow student she didn’t know • History of violent crime on campus • Led to national awareness of campus crime • Federal Clery Act
  7. 7. Security On Campus, Inc. • Non-profit established by Connie and Howard Clery in 1987 • Advocacy • Safer campuses/crime prevention • Victims’ rights • Education • Peer-ed • Clery Act training
  8. 8. New for 2010 • Emergency response and evacuation • Immediate emergency notification • Responsibilities clearly outlined • Annual test/publicizing p g • New hate crimes • Larceny-theft • Simple assault • Intimidation • Destruction/damage/vandalism
  9. 9. New for 2010 • Campuses with housing • Missing students • Campus fire safety • Local/state law enforcement • Agreements for investigating crimes • Memorandum of understanding
  10. 10. Emergency response • Beginning 2010, annual security reports must include • Emergency response and evacuation policy summary E d ti li • Immediate notification • Annual test • Annual publicizing of procedures
  11. 11. Immediate notification • Immediate threat (all hazards) • To health or safety • Students or employees • On campus
  12. 12. Notification process • How/who will confirm emergency/danger? • Determine appropriate segment(s) • Determine the content • Initiate the notification system • Li t of title(s) responsible List f titl ( ) ibl
  13. 13. Timely warning too? • Emergency notification supersedes timely warning p g process • Notification may contain less information than warning typically would (i.e. crime prevention tips) (i e • Must provide “adequate follow-up information” • All clear • Recovery information
  14. 14. Without delay • Must state in policy • Notification will be issued “without delay” • Upon confirmation of emergency • “Taking into account the safety of the community”
  15. 15. Exceptions • Compromise efforts • To assist a victim • Contain • Respond to • Otherwise mitigate • P f i l jjudgment of responsible authorities Professional d t f ibl th iti
  16. 16. Annual test • At least once per calendar year • Announced or unannounced • Publicizing, beyond ASR, in conjunction with annual test • Documenting • Description of the exercise • Date/time • Whether announced or unannounced
  17. 17. What is a test? • Regularly scheduled drills, exercises, and appropriate follow-through activities, designed for assessment and g , g evaluation of emergency plans and capabilities.
  18. 18. Drill • A drill is a coordinated, supervised exercise activity, normally used to test a single specific operation or function. • With a drill, there is no attempt to coordinate organizations. THIS IS NOT A TEST
  19. 19. Tabletop • A tabletop exercise is a facilitated analysis of an emergency situation in an informal, g y , stress-free environment. • It is designed to elicit constructive discussion as participants examine and resolve problems based on existing operational p g p plans and identify where those plans need to be refined.
  20. 20. Functional exercise • A functional exercise is a fully simulated interactive exercise that tests the capability of an organization p y g to respond to a simulated event. • The exercise tests multiple functions of the organization’s operational plan. • It is a coordinated response to a situation in a time-pressured, realistic simulation.
  21. 21. Full-scale exercise • A full-scale exercise simulates a real event as closely as poss b e It is a e e c se des g ed to e a uate t e possible. t s an exercise designed evaluate the operational capability of emergency management systems in a highly stressful environment that simulates actual response conditions conditions. • To accomplish this realism, it requires the mobilization and actual movement of emergency personnel, d t l t f l equipment, and resources. • Ideally, the f full-scale exercise should test and evaluate most functions of the emergency management p g plan or operational p p plan.
  22. 22. New hate crimes
  23. 23. Types of theft • Pocket-picking • Purse-snatching P t hi • Shoplifting • Theft from building • Theft from coin operated machine or device • Theft from motor vehicle • Theft of motor vehicle parts or accessories • All other larceny
  24. 24. New hate crimes
  25. 25. New hate crimes
  26. 26. New hate crimes
  27. 27. Clery Act handbook • Originally published 2005 • Update is being developed • SOC iis h l i helping • What are your ? • Due late 2010/early 2011
  28. 28. Incident Notification for Higher Education g e ducat o Marc Ladin VP of Marketing Everbridge 28
  29. 29. Incident notification solutions address common higher education communication challenges • Communicate quickly, easily, and • Free key personnel to perform efficiently with large numbers of critical tasks or staff incident people in minutes, not hours, making response teams by automating sure that campus safety issues are manual, time-intensive, communicated quickly error-prone processes p p • Use all contact paths to reach • Satisfy regulatory requirements everyone, using the most popular for the Clery Act and U.S. methods, methods no matter where they may Department of Education’s Hi h D t t f Ed ti ’ Higher be, on or off-campus Education Opportunity Act of 2008 (HEOA) with extensive and complete • Ensure two-way communications two way reporting of delivery attempts and p g y p to know who may need immediate two-way acknowledgements from assistance recipients 29
  30. 30. The Everbridge difference technology + expertise = empowerment technology + expertise = confidence technology + expertise = solution technology + expertise = your success Everbridge, the world’s recognized leader in incident notification systems, merges technology with industry expertise to help millions of people communicate in a crisis manage operational crisis, incidents, and connect on a daily basis. 30
  31. 31. Key evaluation criteria for an incident notification system • Experience and expertise • Ease of use • Ability to reach all contact paths, including voice email native SMS voice, email, (over SMPP and SMTP), IM, and more • Ease of integration 31
  32. 32. Q&A Note: slides are currently available to everyone on blog.everbridge.com Use the Q&A function to submit your questions. questions 32
  33. 33. Missed anything? Never fear, the recording and slides from today s today’s webinar are just a click away. blog.everbridge.com Reminder Everbridge Insights webinars qualify for Continuing Education Activity Points (CEAPs) for DRI certifications. Visit www.drii.org to register your credit. i di Item Number (Schedule II): 26.1 Activity Group: A 1 Point for each webinar 33
  34. 34. Communication Contact information resources Everbridge Aware for Higher Education everbridge.com/education S. Daniel Carter White papers, case studies papers studies, sdcarter@securityoncampus.org literature everbridge.com/resources 1-202-684-6471 Upcoming webinars everbridge.com/webinars Marc Ladin marc.ladin@everbridge.com 1-818-230-9700 1 818 230 9700 blog.everbridge.com twitter.com/everbridge facebook.com/everbridgeinc f b k / b id i 34