Becoming a Productivity Ninja

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  • in order to tell you about becoming a ninja, I have to tell you my story a little bit
  • if you take away one thing, let it be this.
  • if you take away one thing, let it be this.
  • 45 hours without facebook
  • There are roughly three parts to inbox zero. 1) Your inbox is a todo list. Keep it clean. 2) You only have four options for each item on your todo list. 3) Organize the delayed items.
  • all the difficulty is in how you delay. are you a filer, or a piler? how do you capture the reminder in the stack so that you don’t forget? what about priority?
  • For instance, I switch application windows on an average of 250-300 times a day.
  • learn to notice when you do something more than once in a menu, and take the time to memorize the shortcut for it. it’ll take some practice, but you’ve added a new magic to your arsenal that will save you time down the road.
  • you have to use your regained time and energy wisely, or all of this will go to waste.

Becoming a Productivity Ninja Becoming a Productivity Ninja Presentation Transcript

  • Wednesday, February 6, 13
  • becoming a productivity ninjaWednesday, February 6, 13
  • becoming a productivity ninjaWednesday, February 6, 13
  • becoming a productivity ninjaWednesday, February 6, 13
  • Wednesday, February 6, 13
  • minimalWednesday, February 6, 13
  • minimal action distractionWednesday, February 6, 13
  • Wednesday, February 6, 13
  • efficiencyWednesday, February 6, 13
  • efficiency focusWednesday, February 6, 13
  • “multi-tasking” is simply wasteful context switching.Wednesday, February 6, 13
  • the goal is focus.Wednesday, February 6, 13
  • but what to focus on?Wednesday, February 6, 13
  • that’s easy. what should we *not* focus on? (what distracts you?)Wednesday, February 6, 13
  • www.rescuetime.comWednesday, February 6, 13
  • the hardest part is minimizing distraction.Wednesday, February 6, 13
  • choose focus.Wednesday, February 6, 13
  • what about the things you can’t control?Wednesday, February 6, 13
  • what about the things you can’t control? interruptions.Wednesday, February 6, 13
  • interruptions email, chat, meetings, lunchtime, fun videos, twitter DMs…Wednesday, February 6, 13
  • but especially email.Wednesday, February 6, 13
  • inbox zero. (with many apologies to David Allen and Merlin Mann)Wednesday, February 6, 13
  • respond delegate inbox ignore delayWednesday, February 6, 13
  • repetitive decisions cut down on time spent on worrying what to doWednesday, February 6, 13
  • repetitive actions cut down on time spent on how to do itWednesday, February 6, 13
  • repetitive actions cut down on time spent on how to do itWednesday, February 6, 13
  • repetitive actions • search the web • open/close/save files • switch windows • send mail • type your email address • login to websitesWednesday, February 6, 13
  • repetitive actions if you do it more than once a day, and it takes thought… that’s what computers are for.Wednesday, February 6, 13
  • repetitive actions • operating system actions • workflow aids (the fun ones!) • file operations • clipboard managers • window switching • text snippets • text manipulationWednesday, February 6, 13
  • Copy/Paste Between Two Windows The Old Way The Lifehacker Way 1. Click on the left side of the text, 1. Ctrl + Shift + Left Arrow drag until you reach the end of the 2. Ctrl + C sentence. 3. Alt + Tab 2. Move your mouse to the menubar. 4. Ctrl + V 3. Click on Edit, move the mouse down to Copy, click. 4. Move to the taskbar 5. Switch to the second window. 6. Click inside the second window to bring it to focus. 7. Move the mouse back up to the menu bar. 8. Move the mouse down to paste.Wednesday, February 6, 13
  • “If you can shave two seconds off four tasks you perform 20 times a day, youll save about 11 hours a year, or a full day for fun.” - Gina TrapaniWednesday, February 6, 13
  • learn. keyboard. shortcuts.Wednesday, February 6, 13
  • • save • open • cut/copy/paste • jump to address bar (in your browser) • application switchingWednesday, February 6, 13
  • DANGER ZONE (demo time)Wednesday, February 6, 13
  • final takeaways: • focus is crucial. • eliminate wasted time by reducing the amount of thought in repeated decisions, and steps in repeated actions. • and most importantly…Wednesday, February 6, 13
  • none of this will make you a better worker.Wednesday, February 6, 13
  • thanks! (download this presentation at http://slideshare.net/evantravers, will include lists of useful resources and applications!) I am: @evantravers facebook.com/evantravers evan.travers@luckie.comWednesday, February 6, 13
  • Wednesday, February 6, 13
  • The List of Mac Apps I can’t do without: Free: alfred (http://www.alfredapp.com/) cloudapp (http://getcloudapp.com/) adium (http://adium.im/) nvalt (http://brettterpstra.com/projects/nvalt/) dropbox (http://dropbox.com/) isolator (http://willmore.eu/software/isolator/)( caffeine (http://lightheadsw.com/caffeine/) growl (http://growl.info/) Paid for: byword (http://bywordapp.com/) (alternative freeware: writemonkey, nvalt, zenpen.io) textexpander (http://smilesoftware.com/TextExpander/index.html) alarms (http://www.grandtotal.biz/Alarms/) 1password (https://agilebits.com/onepassword) moom (http://manytricks.com/moom/)Wednesday, February 6, 13
  • List of Useful PC apps: (sorry PC people, it’s been a while. if there’s something that you really liked the look of that’s only on the mac list, be sure and search for it on the website http:// alternativeto.net/.You may not find it, the productivity/ lifehack crowd has been on mac only for a while, we like the simplicity. It’s why I bought a mac.) Free: PhraseExpress or Texter (http://lifehacker.com/238306/ lifehacker-code-texter-windows) AutoHotkey (http://www.autohotkey.com/) Launchy (http://www.launchy.net/) WriteMonkey (http://writemonkey.com/) Paid: 1password Sublime Text 2Wednesday, February 6, 13
  • Useful Resources: Books: Four Hour Work Week by Tim Ferris Getting Things Done by David Allen Websites: http://43folders.com http://inboxzero.com http://lifehacker.com Podcasts: Back to Work (http://5by5.tv/b2w)Wednesday, February 6, 13