Playing with Fire:  <br />Engaging Community Partners in Library Disaster Planning<br />Mary Evangeliste<br />Director of ...
Responsibilities and Connections<br /><ul><li>Who in your organization is responsible for:
  Building issues
  Collection Management
  Flooding
  Mold
  Fire safety
  Do you have:
  An on site facilities person
  Liaison to facilities department
  Do you have a committee organized for these issues?
  Is it an individual’s responsibility?</li></ul>Musselman Library<br />
Background and Preparation<br /><ul><li>  Do you need external training?
  Do you know how to find the information you need?
  What are the organizations in your area?
  Do you know where to find templates?
  What published materials could help?
  Have you written a plan before?
  Is it time to update your plan?</li></ul>Musselman Library<br />
External Training Opportunities<br />Musselman Library<br />
Internal Training Opportunities<br /><ul><li>  If you have a plan, does staff know about your plan?
  Do you have regular evacuations exercises?
  Are good exit signs posted?
Does your staff know where to gather after evacuating the building?
  Do you have regular building walk-throughs?
  What are some other internal training opportunities?</li></ul>Musselman Library<br />
Internal Training at Musselman Library<br />Evacuation Plan – Musselman Library<br />Witness to Emergency<br />Activate al...
Internal Training at Musselman Library<br />Musselman Library<br />
Internal Training at Musselman Library<br />Musselman Library<br />
Finding Partners<br /><ul><li>  Who are your first responders?
  What expertise can they share with you?
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Pa La Pres Final

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  • Are you prepared to lead your organization in emergency preparedness?Is your organization ready to start a comprehensive emergency preparedness program? Ask these questions:
  • Ask: What kinds of external training have you had? DiscussWe’ve had1999 -- “Be Prepared : Fire Protection and Suppression” Sponsored by the Conservation Center for Art and Historic Artifacts2001 -- “Disaster Preparedness ~ Writing the Plan” Sponsored by PA Library Association & Susquehanna Library Cooperative 2001 -- “Before the Next Big One Hits : New Directions in Disaster Planning” Sponsored by the Associated Colleges of Central Pennsylvania2003 -- In-house Disaster Planning program PowerPoint presentation and fire extinguisher exercise 2006 -- Disaster Recovery Seminar “How to Use the System to Help Recover Collections & Operations” Sponsored by Innovative Interfaces Inc. Innovative User’s Group Pre-Conference2008 -- “Disaster Planning, Response and Recovery” Sponsored by Palinet (now Lyrasis)2008 -- “Preparing for the Unexpected : Protection and Security for Cultural Collections” Sponsored by the Conservation Center for Art and Historic Artifacts 2008 -- Disaster Preparedness Presentation Sponsored by the Associated Colleges of Central Pennsylvania, Collection Development Special Interest Group
  • How can you know what internal training you need: ask yourself these questions:What kinds of internal trainings have you done in your library so far? Discuss
  • This should be around the half way point through presentation.
  • Why do you want to sustain awareness?What are some ways to sustain awareness? Things to consider in slide are:
  • Pa La Pres Final

    1. 1. Playing with Fire: <br />Engaging Community Partners in Library Disaster Planning<br />Mary Evangeliste<br />Director of User Services and Outreach<br />Amy Ward<br />Cataloging Librarian<br />PaLA<br />October 19, 2009<br />Musselman Library<br />
    2. 2. Responsibilities and Connections<br /><ul><li>Who in your organization is responsible for:
    3. 3. Building issues
    4. 4. Collection Management
    5. 5. Flooding
    6. 6. Mold
    7. 7. Fire safety
    8. 8. Do you have:
    9. 9. An on site facilities person
    10. 10. Liaison to facilities department
    11. 11. Do you have a committee organized for these issues?
    12. 12. Is it an individual’s responsibility?</li></ul>Musselman Library<br />
    13. 13. Background and Preparation<br /><ul><li> Do you need external training?
    14. 14. Do you know how to find the information you need?
    15. 15. What are the organizations in your area?
    16. 16. Do you know where to find templates?
    17. 17. What published materials could help?
    18. 18. Have you written a plan before?
    19. 19. Is it time to update your plan?</li></ul>Musselman Library<br />
    20. 20. External Training Opportunities<br />Musselman Library<br />
    21. 21. Internal Training Opportunities<br /><ul><li> If you have a plan, does staff know about your plan?
    22. 22. Do you have regular evacuations exercises?
    23. 23. Are good exit signs posted?
    24. 24. Does your staff know where to gather after evacuating the building?
    25. 25. Do you have regular building walk-throughs?
    26. 26. What are some other internal training opportunities?</li></ul>Musselman Library<br />
    27. 27. Internal Training at Musselman Library<br />Evacuation Plan – Musselman Library<br />Witness to Emergency<br />Activate alarm <br />Quick grab items : <br />Notify Dept. of Public Safety x6911<br />Exit the building- looking around and notifying people in your exit path to exit.<br />Go South to Penn Hall -Regroup near Penn hall<br />Fire Extinguisher : <br />First Aid Kit : <br />Pull Alarm : <br />Musselman Library<br />
    28. 28. Internal Training at Musselman Library<br />Musselman Library<br />
    29. 29. Internal Training at Musselman Library<br />Musselman Library<br />
    30. 30. Finding Partners<br /><ul><li> Who are your first responders?
    31. 31. What expertise can they share with you?
    32. 32. What documents do they maintain?
    33. 33. Floor plans
    34. 34. Emergency preparedness plans
    35. 35. Maps
    36. 36. History of emergency response to your organization
    37. 37. What are their emergency preparedness training plans
    38. 38. Fire extinguisher
    39. 39. Shelter-in place
    40. 40. What do they already have in motion that you can piggy-back on?
    41. 41. What first responders could you invite to your library?
    42. 42. What is the benefit to them?
    43. 43. What is the benefit to you?</li></ul>Musselman Library<br />
    44. 44. Partnerships at Musselman Library<br />Gettysburg CollegeDepartment of Public Safety<br />Risk Analysis<br />Musselman Library<br />August 2008<br />I’m Ron Parr and I’m here to tell ya…<br />Musselman Library<br />
    45. 45. Partnerships at Musselman Library<br />Musselman Library<br />
    46. 46. Partnerships at Musselman Library<br />Musselman Library<br />
    47. 47. Collections<br /><ul><li> What is important?
    48. 48. How can you communicate this to your staff?
    49. 49. How do you communicate this to first responders?
    50. 50. Be explicit – for example, Fireman want to kick the door down, we need them to be gentle
    51. 51. Among your staff, how do you develop a sense of shared:
    52. 52. Understanding
    53. 53. Ownership
    54. 54. Responsibility</li></ul>Musselman Library<br />
    55. 55. Collections at Musselman Library<br />Musselman Library<br />
    56. 56. Collections at Musselman Library<br />Musselman Library<br />
    57. 57. Tools and Signage<br /><ul><li> What communication tools do you need to create?
    58. 58. How will people use these tools?
    59. 59. How can they be personalized?
    60. 60. How can you make them easy to use?
    61. 61. How often should they be updated?</li></ul>Musselman Library<br />
    62. 62. Tools and Signage at Musselman Library<br />Evacuation Plan – Musselman Library<br />Witness to Emergency<br />Activate alarm <br />Quick grab items : <br />Notify Dept. of Public Safety x6911<br />Exit the building- looking around and notifying people in your exit path to exit.<br />Go South to Penn Hall -Regroup near Penn hall<br />Fire Extinguisher : <br />First Aid Kit : <br />Pull Alarm : <br />Musselman Library<br />
    63. 63. Tools and Signage at Musselman Library<br />Musselman Library<br />
    64. 64. Tools and Signage at Musselman Library<br />Musselman Library<br />
    65. 65. Funding Opportunities<br /><ul><li> What kind of funding could you find?
    66. 66. Local, state, or national grants?
    67. 67. Campus or community money?
    68. 68. Are you ready to write a grant?
    69. 69. Who has the grant writing experience in your organization?
    70. 70. Who can help you write the grant in your community?
    71. 71. Gather as much institutional knowledge that you can to use to write the grant, for example:
    72. 72. Collection size
    73. 73. Common facts
    74. 74. Donor info
    75. 75. Who can you partner with for funding?</li></ul>Musselman Library<br />
    76. 76. Funding Partnerships<br />Musselman Library<br />
    77. 77. Sustaining Your Program<br /><ul><li>Do you publish a newsletter or other publications that can include announcements and/or updates?
    78. 78. Can you create activities for your audience?
    79. 79. Bring a fire truck to building for children’s event
    80. 80. Other activity ideas?
    81. 81. Can you create marketing materials for program?
    82. 82. Who is your target audience?
    83. 83. What would you create?
    84. 84. What about an interactive contest?
    85. 85. Can you coordinate regular pushes of information?
    86. 86. Are there off site events to go to?</li></ul>Musselman Library<br />
    87. 87. Awareness at Musselman Library<br />Musselman Library<br />
    88. 88. Awareness at Musselman Library<br />Musselman Library<br />
    89. 89. Awareness at Musselman Library<br />Musselman Library<br />
    90. 90. Awareness at Musselman Library<br />Musselman Library<br />
    91. 91. Awareness at Musselman Library<br />Musselman Library<br />
    92. 92. Other Partners<br /><ul><li> What cultural institutions could you partner with?
    93. 93. Who are the like institutions in your local area?
    94. 94. How can you benefit from talking to like institutions?
    95. 95. Shared training
    96. 96. Shared resources
    97. 97. Shared funding
    98. 98. Shared programming
    99. 99. Other benefits?</li></ul>Musselman Library<br />
    100. 100. Cultural Partnerships at Musselman Library<br />We cordially invite you to participate inCommunity Partnerships in Emergency Preparednessat Musselman Library, Gettysburg College<br />Thursday, May 21st from 9:30 am to 12:00 pmInstead of us all spending countless hours writing an emergency preparedness plan, creating training programs, and buying supplies in our own institutions, why don’t we all get <br />together to share plans, resource and training ideas. This is our objective for the morning.If you have an emergency plan, bring it! If you are just getting started, bring yourself. If you have training programs, bring ‘em! If you are just getting started, bring yourself.Meet us at the Library for breakfast and collaboration on emergency preparedness, followed by a tour of the building. Feel free to invite anyone in your organization who is working on emergency preparedness. <br />Hosted by the Musselman Library Emergency Preparedness Committee <br />Musselman Library<br />
    101. 101. Cultural Partnerships at Musselman Library<br />Musselman Library<br />
    102. 102. Thank You<br /><ul><li>What is the one thing you would most like to implement in your organization?
    103. 103. Other questions?
    104. 104. Put a band-aid on it.</li></ul>Musselman Library<br />
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