SFSU ISYS 363-1 Fall 2013-Grizzlies
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SFSU ISYS 363-1 Fall 2013-Grizzlies

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SFSU ISYS 363-1 Fall 2013-Grizzlies SFSU ISYS 363-1 Fall 2013-Grizzlies Presentation Transcript

  • SFSU ISYS 363 Section #363-02 Grizzlies
  • Introduction • Goal: To find a free, easy to use project management, data sharing, and communication tool. • Concerns: Reliability! As users, we do not have control over what companies do with their software. What happens if a company goes out of business or changes suddenly? How likely is this, and how safe is the information stored? • Market Leaders Include: – Communication tools: Skype, Cisco Webex, Google+ Hangouts, OoVoo, GoToMeeting, Anymeeting – Project Management tools: Asana, Basecamp, TeamworkPM, Busy Flow, Trello – Data Sharing: Box, Dropbox, Glass Cubes, Google Docs, Media Fire • Top Five Choices: – Producteev – Trello – Skype – Google Docs – Box Inc
  • Criteria, Features, Expectations Criteria • Free • Simple interface, easy to use • Multi-platform • Security/Privacy • Integration • Reliable Features/Expectations • Audio • Video • Chat/Text • File/Data Sharing • Notifications/Calendar reminders to set due dates for projects
  • Producteev by Jive Task & Project Management Pro’s • Free • Unlimited # of users & projects • Can share and upload all types of files, up to 15MB per upload • Multi-platform: Mac, Windows, iOS, Android, Web • Once projects are created, email reminders are sent prior to project due. • Can create separate “networks” where you assign people to them & will only see relevant tasks (i.e. work network will only have coworkers, ISYS 363 network has group members, friend network has friends, etc.) Con’s • Not intuitive for first time users. A bit confusing at first, and “tutorial” does not cover all of the features. • Uploading files must be accompanied with a message, can’t upload file by itself • Does not integrate with any other programs (i.e. Google calendar, iCal, Outlook, etc.) • Can not update tasks if offline, must have internet connection at all times
  • Trello Project Management Tool Pro’s • Free for anyone to use • Uses 10 MB cards, but may upgrade to Trello Gold or Business Class which allows up to 250 MB, and can sync members in Google Apps to Trello • Full security control over who can access board, all data is sent over SSL/HTTPS security connection • Works great on many devices, fits screen to size, and works well on smartphones (i.e. Android and iphone) Con’s • Upgrades for Gold are $5/month, $45/yr and Business Class $25/month, $200/year • Cards/tasks are limited to one Board/Project • Unable to integrate with other software such as iCal, Basecamp, etc. • Very basic, and if not kept organized tasks/assignments may be difficult to retrace
  • Skype Communication Tool Pro’s • Free Skype account, voice & video calls, instant message and file sharing • Can communicate anywhere in the world • Skype In, provides a real phone number so non-Skype users can call you • Offers screen sharing – for business presentations Con’s • “Free” account is basic. To unlock other features such as group messaging, group screen sharing, and live chat customer support the cost is $4.99/month. • Skype requires internet connection to function • Poor video chat quality • It still lacks business tools
  • Box.com Content Sharing Pro’s • 10GB of free secure storage • Mobile Access for android and iOS • Rich file previews • Edit documents on the spot • PDF and Microsoft Office integration • Can comment, share and assign tasks with other users Con’s • Limited to 250MB file upload size on the free plan • 1 user per free account • $5 a month to access 2GB file size limit • Must have paid plans to unlock several more collaboration tools and security features
  • Google Docs Data Sharing Pro’s • Free • Offers data storage of up 15GB • Can edit/share in real time • Quick access anywhere around the world • Doesn’t need to be installed • Simple • Collaborative among faculty/students Con’s • Must have internet • $4.99/9.99 a month for 100/200 GB respectively • Not full version of Microsoft • Relearning of the program • Slow/freezes if a lot of people are trying to access at the same time • No grammar check
  • Group Choices … Because: • iLearn: Easy platform in which we can quickly communicate – No hassle of creating a new email each time we want to communicate with other group members. • Google Docs: Easiest to adapt – Can work on projects without the need to constantly send updated files to each other. Sending too many revised files to each other may cause confusion. We Chose: • iLearn • Google Docs
  • References • https://producteev.com • https://community.jivesoftware.com/community/poducts/producteev • https://app.box.com/ • https://app.box.com/personal • https://app.box.com/pricing/ • http://www.forbes.com/sites/allbusiness/2013/07/11/5-types-of-office-collaboration-tools-which-is-right-for-your-team/ • http://www.forbes.com/sites/nicktaranto/2013/06/17/the-startup-toolbox-twelve-free-tools-every-small-business-needs/ • http://www.ehow.com/list_5929261_pros-cons-skype.html • http://www.techjaws.com/the-pros-and-cons-of-using-skype/ • https://trello.com/tour • https://trello.com/gold • https://trello.com/business-class • https://www.google.com/settings/storage • Docs.google.com