Dgroups Partnership Meeting April 2009 Coordination Report 2007-2009 Peter Ballantyne

Starting Points 2007 Meeting Report 2006 ‘Roadmap’

2007 Meeting Report

2006 ‘Roadmap’

Dgroups in 2008

Dgroups in 2009

2006 Roadmap Guarantee stability and security of the platform. The platform staggered on until early 2009 when it was decommissioned. Enhance the current platform. Some improvements to D1 platform; Most features were incorporated into the D2 feature list. Decide on technical hosting of the current platform. W e stayed with IDRC until early 2008, moving to IGLOO, then WA Research . Extend and reinforce the administrator community. Two Latin American workshops organized in early 2008. Admin communities function. Decide on management mechanisms. ExCo established in January 2007. A Board takes over in April 2009 . Re-design the governance structure. We work with one category of ‘member’, each of whom votes to elect Board members. Open up membership. New platform will be able to automate requests to create groups. Several members contribute ‘in-kind’ to Dgroups . Decide on legal governance entity. Foundation established early 2009 . Select financial model. Several new members joined. We are investigating additional grant funds . Create prototype web 2.0 architecture. These notions guided the requirements specified for the new platform .

Guarantee stability and security of the platform. The platform staggered on until early 2009 when it was decommissioned.

Enhance the current platform. Some improvements to D1 platform; Most features were incorporated into the D2 feature list.

Decide on technical hosting of the current platform. W e stayed with IDRC until early 2008, moving to IGLOO, then WA Research .

Extend and reinforce the administrator community. Two Latin American workshops organized in early 2008. Admin communities function.

Decide on management mechanisms. ExCo established in January 2007. A Board takes over in April 2009 .

Re-design the governance structure. We work with one category of ‘member’, each of whom votes to elect Board members.

Open up membership. New platform will be able to automate requests to create groups. Several members contribute ‘in-kind’ to Dgroups .

Decide on legal governance entity. Foundation established early 2009 .

Select financial model. Several new members joined. We are investigating additional grant funds .

Create prototype web 2.0 architecture. These notions guided the requirements specified for the new platform .

2007 Meeting Members agreed on a set of ‘governing principles’ for the partnership. Basis for the subsequent Dgroups Foundation statutes . Members elected an Executive Committee. The mandate expires today . Members agreed that Dgroups should be a membership association, with one class of member. Operationalised in the Dgroups Foundation. The Executive Committee will provide overall directions, a coordinator will support implementation, Bellanet to host and support the platform. Implemented, hosting moved outside IDRC in early 2008; Euforic has provided overall coordination. Members agreed to develop a multi-year ‘big bang’ project to take forward all necessary technical and organizational dimensions of the project. Overtaken by urgent need to organize platform hosting and stability . Members agreed to contract a technical scoping study of various scenarios. 2007 study recommended building own platform (rather than a Google-like solution) .

Members agreed on a set of ‘governing principles’ for the partnership. Basis for the subsequent Dgroups Foundation statutes .

Members elected an Executive Committee. The mandate expires today .

Members agreed that Dgroups should be a membership association, with one class of member. Operationalised in the Dgroups Foundation.

The Executive Committee will provide overall directions, a coordinator will support implementation, Bellanet to host and support the platform. Implemented, hosting moved outside IDRC in early 2008; Euforic has provided overall coordination.

Members agreed to develop a multi-year ‘big bang’ project to take forward all necessary technical and organizational dimensions of the project. Overtaken by urgent need to organize platform hosting and stability .

Members agreed to contract a technical scoping study of various scenarios. 2007 study recommended building own platform (rather than a Google-like solution) .

Major Milestones - 1 Technical options review (2007) Platform migration to IGLOO (2008) RFP for new platform (2008) Platform migration to WA Research (2008) IDRC funds for platform transition Hivos/IICD funds for platform build

Technical options review (2007)

Platform migration to IGLOO (2008)

RFP for new platform (2008)

Platform migration to WA Research (2008)

IDRC funds for platform transition

Hivos/IICD funds for platform build

Major Milestones - 2 LatAm Admins Workshops (2008) Foundation set up (2009) 10 new members KIT research on Dgroups ICCO funds for outreach ExCo leadership Coordination by Euforic

LatAm Admins Workshops (2008)

Foundation set up (2009)

10 new members

KIT research on Dgroups

ICCO funds for outreach

ExCo leadership

Coordination by Euforic

Schema

Finances - Expenses

Finances - Income Total 2008 income: EUR 228,630 HIVOS (25,000) ICCO (60,000, for outreach and training) IDRC (65,000) IICD (12,500) Member fees (66,130) Total 2009 income: EUR 254,050 Member fees (95,900) IDRC (44,971) IICD (12,500) Carryover from 2008 (60,679) Target (40,000)

Total 2008 income: EUR 228,630

HIVOS (25,000)

ICCO (60,000, for outreach and training)

IDRC (65,000)

IICD (12,500)

Member fees (66,130)

Total 2009 income: EUR 254,050

Member fees (95,900)

IDRC (44,971)

IICD (12,500)

Carryover from 2008 (60,679)

Target (40,000)

Priorities Partnership governance Partnership financing Platform usability and features Platform hosting Platform support Terms of use Outreach and training

Partnership governance

Partnership financing

Platform usability and features

Platform hosting

Platform support

Terms of use

Outreach and training