Ether solutions automate invoice processing

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Automate Invoice Processing for e-Business users and PeopleSoft users .

Gain proven benefits from the implementation of "Scan to archive" or "Scan to process" using Oracle WebCenter Imaging.

As part of the Oracle Red Stack, WebCenter Imaging provides the ability to capture invoices from paper, email or watched folders. The sophisticated data extraction capabilities enable a "template - less" set of rules to identify details on the documents. Images of the documents and the extracted data are stored in the secure, high volume repository of WebCenter Content.

Where processing is implemented for delivery confirmation, and approvals, the workflow is implemented with Oracle BPM and the invoices are automatically entered into Oracle e-Business Suite or Oracle PeopleSoft, so viewing is in-context for accounts payable staff.

As with any modern workflow process, managers can view and approve directly from their smart phone or tablet device.

The integration with Oracle Business Activity Monitoring (BAM) and Oracle Business Intelligence Enterprise Edition (OBIEE) means that the status of the invoice handling can be effectively monitored and reported upon in order to achieve the highest levels of compliance.

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Ether solutions automate invoice processing

  1. 1. Automate Invoice Processing for e-Business users and PeopleSoft users Difference between “Scan to archive” and “Scan to process” Where are the benefits? Ether Solutions are an Oracle Gold Partner WebCenter Specialists Delivering functionality to create efficient activity for all users All trademarks acknowledged Automate Invoice Processing www.ether-solutions.co.uk 0845 643 44101
  2. 2. Who are Ether Solutions? The Enterprise Portal, Document Management, Content Management and Document Scanning Specialists for the UK www.ether-solutions.co.uk 0845 643 44102
  3. 3. Scan to archive – Invoice repository www.ether-solutions.co.uk 0845 643 4410Page: 3 After processing and payment - Archive Single source of information Security controls access Cheap storage of Invoice images Search and find selections of invoices Simple back-up for business contingency (“Remember the floods”) Scan Extract Index Values Store images and index values
  4. 4. Scan to process Automation of Invoice Processing www.ether-solutions.co.uk 0845 643 4410Page: 4 Scan to capture document images Extract index values Validate the extracted values Process based on values e.g. Matching PO Capture – starts process Potential for Straight through processing – “Touch- less” Focus on exceptions Workflow for delivery confirmation, approval, escalation…. Integration into Oracle applications (e-Business and PeopleSoft) gives viewing in-context Scan Extract Index Values Store images and index values
  5. 5. Oracle “Red Stack” The big picture for automation www.ether-solutions.co.uk 0845 643 44105 ORACLE WEBLOGIC SERVER WEBCENTER CONTENT WEBCENTER IMAGING WEBCENTER CAPTURE& FORMS RECOGNITION APPLICATION ADAPTERS FOR WEBCENTER ORACLEBPM CUSTOM APPLICATIONS PORTALS / WEB
  6. 6. Where are the benefits? www.ether-solutions.co.uk 0845 643 44106 Benefits List Scan to Archive Scan to Process Decrease storage costs Yes Yes Improve “Find” performance Yes Yes Improve “Status” visibility Yes Yes Access image from within application No Yes Streamline workflow of approvals No Yes Minimise “Keying” of data / Reduce Errors Yes Yes Drive transaction activity No Yes
  7. 7. WebCenter Imaging Complete, Integrated & Open Capture from paper documents, emails, faxes and “Watched Folders” with Oracle Document Capture Recognition and extraction of data using “Template – less” rules with Oracle Forms Recognition Secure, high volume storage with Oracle WebCenter Content Create PO Matching and approval processing with Oracle Business Process Management (BPM) Integrate with Accounts Payable functions for in-context access to document images in Oracle e-Business and Oracle PeopleSoft Gain visibility on the status of the overall process with Oracle Business Activity Monitoring (BAM) and reporting capabilities with OBIEE www.ether-solutions.co.uk 0845 643 44107
  8. 8. Automated Invoice Processing Features No manual data entry to Accounts Payable system Invoice Header and Line Item – data extraction PO matching – 2 way / 3 way Opportunity for “Straight through processing” Manual effort focussed on exceptions – “Key from image” Consistently applied approval workflows with audit trail Enables the use of annotation and redaction mark-up Perform workflow actions from smart phones and tablets Support for multi-currency and multi-language www.ether-solutions.co.uk 0845 643 44108
  9. 9. Automated Invoice Processing Who will use it? Benefits could apply to any organisation – Generic solution Organisations with at least 5 Accounts Payable staff / 30,000 invoice per year being processed can justify the automation Existing Oracle customers: Oracle e-Business suite users gain from “Out of the box” integration Oracle PeopleSoft users gain from “Out of the box” integration Oracle Fusion Middleware users gain from integration with “Red Stack” Visionary organisations that want the same technology to deliver Invoice Processing and other document processes (e.g. Order processing, Employee on-boarding, Claims processing) www.ether-solutions.co.uk 0845 643 44109
  10. 10. Automated Invoice Processing Triggers – Why Now? Benefits - Proven cost savings – the only question is how much? Compliance – ensure invoice handling is consistent and visible Introduction of “Shared Service” changing processes Company acquisition / merger – Change in invoice volumes Change from paper invoices to email attachments – avoid printing Managers want to view and approve from phones / iPads / etc…. www.ether-solutions.co.uk 0845 643 441010
  11. 11. To discuss Automated Invoice Processing – contact us Ether Solutions implements automated invoice processing Contact details:  Email: enquiry@ether-solutions.co.uk  Telephone: 0845 643 4410  International +44(0) 208 901 4030 www.ether-solutions.co.uk 0845 643 441011

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