EOI Santa María de Guía
Writing a Report
Eva María Suárez Guillén
EOI SANTA MARÍA DE GUÍA
Company Name
There are two types of reports:
Reports that
analyse a
possible
situation Assessment
Reports
Company Name
Reports that analyze a possible situation
‣ They are used to assess the
impact of a possible situation
that h...
Company Name
Reports that analyze a possible situation
‣ The building of a new stadium in
a city
‣ You study the impact th...
Company Name
Assessment Reports
‣ They evaluate a situation, a
place, a company, etc. The
situation examined exists
‣ Sati...
Company Name
Where do we get data from?
‣ Surveys
‣ Studies
‣ Statistics
‣ Observation
Company Name
Structure of a report
‣ Introduction
‣ Body
‣ Conclusion
Company Name
Introduction
‣ We explain the following points:
‣ What the report analyses.
‣ Who the report is aimed to.
‣ W...
Company Name
Body
‣ We explain all the facts,
organized in paragraphs.
‣ We can use bullet points or
headings for our para...
Company Name
Conclusion
‣ We summarise the most important
information briefly.
‣ We offer a solution for the situation,
if...
Company Name
Useful Language
‣ Use present tenses and verbs
to report results:
‣ state, report, agree, claim,
complain.
Useful Language
‣ Use expressions to talk about
percentages, numbers, etc:
‣ one in five, seven out of ten, thirty
per cen...
Company Name
Found on
FCE Writing Guide
See more examples
here.
source: http://www2.elc.polyu.edu.hk/cill/eiw/approximating-dissatisfaction.htm
65% about two-thirds of 1,043 over a thous...
Data Satisfactory Neutral Dissatisfactory
1 - 9 %
A number of staff were
satisfied with...
Some staff were satisfied
with ...
source: http://www2.elc.polyu.edu.hk/cill/eiw/approximating-dissatisfaction.htm
Company Name
useful language
http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html
• Reason of writing
(Introduction)
• The aim/objective/p...
http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html
Body (2 paragraphs maximum)
• Headings
• It should be co...
http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html
Making/giving recommendations
• I would strongly recomme...
http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html
Conclusion(s)
As long as/provided that these recommendat...
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Writing a report

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Report Writing B2, CAE, FCE

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Writing a report

  1. 1. EOI Santa María de Guía Writing a Report Eva María Suárez Guillén EOI SANTA MARÍA DE GUÍA
  2. 2. Company Name There are two types of reports: Reports that analyse a possible situation Assessment Reports
  3. 3. Company Name Reports that analyze a possible situation ‣ They are used to assess the impact of a possible situation that has not happened yet: ‣ The building of a new stadium in a city ‣ The teaching of new subjects in a school
  4. 4. Company Name Reports that analyze a possible situation ‣ The building of a new stadium in a city ‣ You study the impact the new stadium can have in your city: economic impact, working places, loss of tranquility in the area, conflicts after matches…
  5. 5. Company Name Assessment Reports ‣ They evaluate a situation, a place, a company, etc. The situation examined exists ‣ Satisfaction levels of clients/workers in a supermarket. ‣ Crime levels of a city.
  6. 6. Company Name Where do we get data from? ‣ Surveys ‣ Studies ‣ Statistics ‣ Observation
  7. 7. Company Name Structure of a report ‣ Introduction ‣ Body ‣ Conclusion
  8. 8. Company Name Introduction ‣ We explain the following points: ‣ What the report analyses. ‣ Who the report is aimed to. ‣ Where we got our data from.
  9. 9. Company Name Body ‣ We explain all the facts, organized in paragraphs. ‣ We can use bullet points or headings for our paragraphs.
  10. 10. Company Name Conclusion ‣ We summarise the most important information briefly. ‣ We offer a solution for the situation, if necessary, or add any possible improvement suggestion. ‣ If we are analyzing a future project, we write a recommendation for or against it.
  11. 11. Company Name Useful Language ‣ Use present tenses and verbs to report results: ‣ state, report, agree, claim, complain.
  12. 12. Useful Language ‣ Use expressions to talk about percentages, numbers, etc: ‣ one in five, seven out of ten, thirty per cent or the people interviewed, the majority of those questioned, a large proportion of, a minority, etc ‣ Check this link for more useful language.
  13. 13. Company Name Found on FCE Writing Guide See more examples here.
  14. 14. source: http://www2.elc.polyu.edu.hk/cill/eiw/approximating-dissatisfaction.htm 65% about two-thirds of 1,043 over a thousand 28% just over a quarter of 115 over a hundred 21% about a fifth 9 fewer than ten 49% just under a half of 2 a small number 74% almost three-quarters of 4 a few 33.3333% a third of 6 several 92% most of 749,982 about three-quarters of a million 98.5% almost all 1,256,890,534 over 1.2 billion source: http://www2.elc.polyu.edu.hk/cill/eiw/approximating-dissatisfaction.htm
  15. 15. Data Satisfactory Neutral Dissatisfactory 1 - 9 % A number of staff were satisfied with... Some staff were satisfied with ... Only a small fraction of the staff were satisfied with ... 10 - 24 % A considerable number of staff were satisfied with... About one-fifth of the staff were satisfied with ... Over three-quarters of the staff were dissatisfied with... 25 - 32 % Over a quarter of staff were satisfied with... About 30% of staff were satisfied with... Less than a third of staff were satisfied with... 33 - 40% More than a third of staff were satisfied with... About two-fifths of staff were satisfied with... Less than two-fifths of the staff were satisfied with... 41 - 49 % Nearly half of the staff were satisfied with... Just under half of the staff were satisfied with... Under half of the staff were satisfied with... 50 - 54% Over half of the staff were satisfied with... Around half of the staff were satisfied with... Only half of the staff were satisfied with... 55 - 62% Nearly two-thirds of staff were satisfied with... Around 60% of staff were satisfied with... More than a third of the staff were dissatisfied with... 63 - 70% Over 60% of staff were satisfied with... About two-thirds of staff were satisfied with... About a third of the staff were not satisfied with... 71 - 79% Over 70% of staff were satisfied with... About three-quarters of staff were satisfied with... More than a fifth of staff were dissatisfied with... 80-95% Over four-fifths of staff were satisfied with... Most staff were satisfied with... A number of staff were not satisfied with... 96-99% Nearly all staff were satisfied with... Almost all staff were satisfied with... Staff were not completely satisfied with... source: http://www2.elc.polyu.edu.hk/cill/eiw/approximating-dissatisfaction.htm
  16. 16. source: http://www2.elc.polyu.edu.hk/cill/eiw/approximating-dissatisfaction.htm
  17. 17. Company Name useful language
  18. 18. http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html • Reason of writing (Introduction) • The aim/objective/purpose of this report is to compare/examine/evaluate/describe/outline (some suggestions)/analyse (some suggestions)/expose/present/give information on/regarding the/recommend/consider/suggest • This report aims to... etc. • Nouns: information (remember: not informations), ideas, suggestions, situations, conditions, comments • in order to improve/decide • In case of survey/discussion: It is based on a survey conducted among/It is the result of a discussion which took place among
  19. 19. http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html Body (2 paragraphs maximum) • Headings • It should be considered, it is worth considering • The first observation to make is (concerns) • First of all/Firstly • Secondly/ Furthermore/Moreover • Lastly/Finally • In fact • According to (the majority of respondents) • However, although, alternatively • In spite of (the fact [that])/Despite (the fact [that]) + Noun, Pronoun or ...ing • Predicting the future: The outlook for ... is (far from [+ing]) bright/optimistic/depressing/daunting • The future looks bleak/remains uncertain/is promising • This seems unlikely in the near/foreseable future • It has been stressed that
  20. 20. http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html Making/giving recommendations • I would strongly recommend that ... should + bare infinitive • In the light of the results of the survey I would advise against... • I feel it would be to our advantage if... • The best solution is/would be to... • This will have an impact on + noun
  21. 21. http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html Conclusion(s) As long as/provided that these recommendations are taken into consideration In conclusion... The research shows/demonstrates From the research/the evidence we conclude that
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