HMCS PROTECTEUR Pre-Deployment Briefing


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The pre-deployment briefing for the HMCS PROTECTEUR delivered on July 19, 2010.

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  • Plan and prepare well. – and an important part of that plan is to have make sure your family has our number. If it is the only thing you do…make sure you have the MFRC number. We are there 24/7 – originally designed as the one stop shop for military families. One number people can remember and access as a starting point for any number of reasons – information, support, resources . So for you single members, make sure your parents have it in case they need to get information, and for you married folk, make sure it is on the fridge.
  • Know what resources are there if you need assistance
  • Deployments can be very isolating for those who don’t have strong support networks Lots of ways to get connected
  • Deployments can be very isolating for those who don’t have strong support networks Lots of ways to get connected
  • Deployments can be very isolating for those who don’t have strong support networks Lots of ways to get connected
  • Definition: it is a BC, legal document, signed by one person (the donor) to allow another person (the attorney) to act on his behalf Valid in BC – if planning to use out of province, confirm with institution first.
  • POA normally used for financial arrangements, such as car insurance or buying or selling property. Your attorney must be: Someone you trust. Not someone who has financial problems. Not someone you don’t get along with, like an estranged spouse.(tell story about ex-wife cleaning out bank acct). There are potential consequences resulting from picking the wrong attorney, among them the wrong attorney could: Drain bank accounts. Liquidate assets. Buy assets with your money. Does not respect your wishes. Bottomline is to make sure that you trust your attorney. IF ANTICIPATE USING FOR PURCHASE OR SALE OF REAL ESTATE – EXECUTE 2 ORIGINALS GENERAL VS LIMITED POA NO REQR FOR INSTITUTIONS TO ACCEPT – COORDINATE IN ADVANCE
  • Donor must give attorney clear instructions Donor must ensure BEFORE they leave that institutions will accept it Must complete any other docs that the attorney cannot (ie stat dec, must be done by person themselves)
  • Fiduciary duty, must act in good faith Follow instructions and be diligent in completing them Cannot delegate power Must respect ownership (title) of donor’s property and money Must keep proper accounts/keep track of activities done
  • Terminating events – end of POA, change in family situation. Enduring POA can be drawn up, it lasts forever. However under BC Land Titles Act they will not accept POA over 3 years old for real estate transactions Revocation (if you want to stop attorney acting for you): Revoke authority verbally; Get original POA back Write attorney letter saying its revoked (or email); and Write bank/fin institutions saying POA revoked.
  • A document that instructs how an estate should be distributed in the case that the testator (maker) dies.
  • A will helps make the distribution of an estate much easier. It gives control to the testator to distribute their property and assets as they wish. If no will = Intestate, this can tie up estate for a long time and distribution will be based on provincial law. In the meantime the estate is vested/kept with the court.
  • CF Will is adequate for: First marriage No kids Single members Simple finances ******ensure will is witnessed and a Will Certificate is completed****
  • CF will vs Lawyer prepared Will: a lawyer prepared Will will be recommended when: second or subsequent marriage Children in or outside marriage You want to create trust for small children You have complicated finances You have specifics request for division of assets My recommendation is to get professional advice ! ******If you do ensure a Will Certificate is completed****
  • Re do your will when a major life event happens: ie new marriage, children born, change in circumstances -Revisit the possibility of needing a will every 7 years
  • Double check as who you have named as your beneficiary, ensure that is who you want. SDB beneficiary does not automatically change with change in life circumstances (ie. Divorce)
  • Must have the original on you when you travel, keep with passports OR they will not let you out of the country.
  • HMCS PROTECTEUR Pre-Deployment Briefing

    1. 1. HMCS PROTECTEUR Pre-Deployment Briefing <ul><li>Pt 1: Commanding Officer </li></ul><ul><li>Pt 2: Military Family Resource Centre </li></ul><ul><li>Pt 3: Legal </li></ul><ul><li>Pt 4: Postal </li></ul><ul><li>Pt 5: Benefits </li></ul>
    2. 2. Welcome to HMCS PROTECTEUR’s Pre-Deployment Briefing 19 July CPAC Part 1: Briefing from the Commanding Officer What this operation is about and where it will take the HMCS PROTECTEUR
    3. 3. Welcome <ul><li>Capt(N) Dempsey </li></ul><ul><ul><li>D/CCFP </li></ul></ul><ul><li>Cdr Tremblay </li></ul><ul><ul><li>PRO CO </li></ul></ul>
    4. 5. Operation Pacific Amistad <ul><li>DWups </li></ul><ul><li>JIATF South </li></ul><ul><li>Chilean Exercise </li></ul><ul><li>6 Port Calls </li></ul><ul><li>Over 12 000nm to steam </li></ul>
    5. 6. <ul><ul><li>Manzanillo </li></ul></ul><ul><ul><li>Callao </li></ul></ul><ul><ul><li>Valparaiso </li></ul></ul><ul><ul><li>Chilean EX Teamwork South </li></ul></ul><ul><ul><li>Puerto Quetzal </li></ul></ul><ul><ul><li>San Diego </li></ul></ul><ul><li>TGEX 01-10 “CCFP, ALG, VAN, PRO” </li></ul>Operation Pacific Amistad
    6. 7. Sandra Pinard Deployment Coordinator Part 2: Briefing on the MFRC Activities and services for family members
    7. 8. Your Community, Your Resource Centre <ul><li>“ offering programs and services unique to the military lifestyle. ” </li></ul>
    8. 9. Key to Successful Deployments <ul><li>Research shows that families that are well prepared, know where to turn in case of emergencies and have strong support systems deal most successfully with deployments. </li></ul>
    9. 10. The MFRC’s Top 3 Tips <ul><li>Plan well - Ensure your family knows how to contact us </li></ul><ul><li>Learn about the available resources </li></ul><ul><li>Get connected </li></ul>
    10. 11. Plan and Prepare <ul><li>Financial, Legal and Household </li></ul><ul><li>Use the checklists provided </li></ul><ul><li>Pick up a MFRC Magnet </li></ul><ul><li>Single members – give the MFRC contact info to your loved ones. </li></ul>
    11. 12. Know what resources are available <ul><li>Check out the Military Family Resource Centre Deployment Handbook </li></ul><ul><li>Check out the Information Tables </li></ul><ul><li>Check out the MFRC website : </li></ul><ul><li> </li></ul><ul><ul><ul><ul><li> </li></ul></ul></ul></ul>
    12. 13. Get Connected <ul><li>Join the PROTECTEUR Firma Family Network </li></ul><ul><li>Your Network Volunteer: Linda </li></ul><ul><li>[email_address] </li></ul><ul><li>Attend the weekly Drop In Coffee Sessions </li></ul><ul><li>Find out about fun activities – connect with others like yourself. </li></ul>“ Helping another is always the best way to help yourself”
    13. 14. Upcoming Activities <ul><li>HLTA Information Night (TBD) </li></ul><ul><li>Drop In Coffee Sessions (every Wednesday) </li></ul><ul><li>Symphony Splash Celebration: Aug 1 </li></ul><ul><li>PROTECTEUR Meet and Greet: Aug 11 </li></ul>Join the PROTECTEUR Family Network to receive emails and updates on activities and information from the ship.
    14. 15. Upcoming Activities cont. <ul><li>Deployment Dinners: Aug 4, Sept 8 </li></ul><ul><li>Formation Fun Day: Aug 14 </li></ul><ul><li>Back to School Shopping: August 18 </li></ul><ul><li>Westcoast Welcome: Sept 11 </li></ul><ul><li>Welcome Home Banner Making October 13 </li></ul>
    15. 16. Get your Military Family Identification Card (MFID) <ul><li>Military Member must be present to sign the card (all MFRC locations can process cards) </li></ul><ul><li>Cards for Married or Common Law Partners </li></ul><ul><li>Children 13 and older </li></ul><ul><li>Contains Member’s SN, gives you access to the Dockyard and Base Services and the MIL Discount Program </li></ul>
    16. 17. Top Four Service requests by loved ones of Deployed Members <ul><li>Free Mail drop off </li></ul><ul><li>Staying in Touch Calls (anywhere) </li></ul><ul><li>Networking Opportunities </li></ul><ul><li>Respite Childcare </li></ul>
    17. 18. Single Members <ul><li>We haven’t forgotten you! </li></ul><ul><li>Services Provided </li></ul><ul><li>SIT calls for parents – where ever they may be </li></ul><ul><li>New-comer activities </li></ul><ul><li>Postal services and VTC </li></ul><ul><li>Pet care and car storage advice during deployment </li></ul>
    18. 19. Contact <ul><li>Esquimalt MFRC </li></ul><ul><li>24-hours a day / seven days a week </li></ul><ul><li>(250) 363-2640 </li></ul><ul><li>Or toll-free anywhere in Canada </li></ul><ul><li>1-800-353-3329 </li></ul><ul><li>[email_address] </li></ul><ul><li> </li></ul>The Esquimalt MFRC is on Facebook and Twitter!!
    19. 20. Esquimalt MFRC Locations <ul><li>Signal Hill – (just up the hill from the Canteen Road Parking Lot) </li></ul><ul><li>Lampson – (Lampson St School in the same building as the Base Language School) </li></ul><ul><li>Colwood Pacific Activity Centre (CPAC) – open evenings and Saturdays. </li></ul>
    20. 21. Questions? Be sure to fill out your Family Network Registration Form!!
    21. 22. HMCS PROTECTEUR Personal Legal Issues Lt(N) Fogo Part 3: Briefing on Legal Issues Power of Attorney, Wills
    22. 23. Discussion Points <ul><li>Power of Attorney </li></ul><ul><li>Wills </li></ul><ul><li>SDB Beneficiary Form </li></ul><ul><li>Travel Authorization Letter </li></ul>
    23. 24. Power of Attorney <ul><li>Allows a person (the donor) to appoint someone 19 years of age or older (BC) to be their representative (the attorney), for the purposes of financial transactions or business arrangements on his or her behalf </li></ul>
    24. 25. Power of Attorney <ul><li>The financial or business arrangements could include: </li></ul><ul><ul><li>Insurance for car or home </li></ul></ul><ul><ul><li>Bank loans </li></ul></ul><ul><ul><li>Mortgage payments </li></ul></ul><ul><ul><li>Buying or selling property, including cars and houses </li></ul></ul><ul><ul><li>Pay issues </li></ul></ul>
    25. 26. Duties of the Donor <ul><li>Give clear instructions, help the attorney understand what the donor wants done </li></ul><ul><li>Make sure it will be accepted by the institutions where it would be used </li></ul><ul><li>Complete any other documents that the attorney cannot do (i.e. statutory declarations) </li></ul>
    26. 27. Duties of the Attorney <ul><li>Must act in good faith </li></ul><ul><li>Follow the instructions of the donor </li></ul><ul><li>Perform transactions with due skill and care </li></ul><ul><li>Cannot delegate the power of attorney </li></ul><ul><li>Must respect the title (ownership) of the donor’s property and money </li></ul><ul><li>Must keep proper accounts </li></ul>
    27. 28. The Power is in the Document <ul><li>SAFEGUARD THE ORIGINAL POA </li></ul><ul><li>DON’T TAKE IT WITH YOU ON DEPLOYMENT </li></ul>
    28. 29. Termination of POA <ul><li>Terminating events </li></ul><ul><li>Enduring POA </li></ul><ul><li>Revocation by the Attorney </li></ul>
    29. 30. WILLS <ul><li>What is a Will? </li></ul><ul><li>The written statement by which a person instructs how his or her estate should be distributed after death </li></ul>
    30. 31. Why You Need a Will <ul><li>From the death of a person dying intestate until administration is granted … the personal estate and effects of the deceased person are vested in the court…. s.3 Estate Administration Act </li></ul><ul><li>If one dies “Intestate” then province uses formula to distribute estate </li></ul>
    31. 32. Wills <ul><li>Basic CF Will is adequate for: </li></ul><ul><ul><li>First marriage </li></ul></ul><ul><ul><li>Single members </li></ul></ul><ul><ul><li>Simple Finances </li></ul></ul><ul><ul><li>No children </li></ul></ul>
    32. 33. Wills <ul><li>Suggest you get a Will from a Lawyer if: </li></ul><ul><ul><li>Second or subsequent marriage </li></ul></ul><ul><ul><li>Home owner </li></ul></ul><ul><ul><li>RRSPs, trust funds, stocks etc. </li></ul></ul><ul><ul><li>Children </li></ul></ul><ul><ul><li>Wish to have several persons as beneficiaries </li></ul></ul><ul><li>Will Kits May or May Not be Valid </li></ul>
    33. 34. Need to Re-Do Your Will? <ul><li>You should re-do your Will when: </li></ul><ul><ul><li>Newly married ( previous will is invalidated by marriage ) </li></ul></ul><ul><ul><li>Children are born </li></ul></ul><ul><ul><li>Change of circumstances </li></ul></ul>
    34. 35. SDB Beneficiary <ul><li>Review SDB Beneficiary form – changes in circumstances (i.e. marriage) will not automatically change SDB beneficiary </li></ul>
    35. 36. Travel Authorization Letter <ul><li>Is proof that you consent to your child traveling with a spouse or another person. </li></ul><ul><li>May be required to cross US or other borders with children. </li></ul><ul><li>Can be signed by any commissioned officer. </li></ul>
    36. 37. POSTAL BRIEFING FOR PERSONNEL DEPLOYED ON 0PERATIONS AIR LAND OR SEA Part 4: Briefing on Sending Mail How to get a package to a deployed member
    37. 38. TWO WAYS TO SEND YOUR MAIL : <ul><li>Canadian Forces (CF) morale mail service </li></ul><ul><li>Canada Post </li></ul>
    38. 39. CF MORALE MAIL DROP OFF POINTS <ul><li>MFRC </li></ul><ul><li>Signal Hill and Lampson </li></ul><ul><li>Mon to Fri 08:30 to 16:30 hrs </li></ul><ul><li>CPAC </li></ul><ul><li>Mon to Thur 07:30 to 21:00 hrs </li></ul><ul><li>Fri 07:30 to 18:00 hrs </li></ul><ul><li>Sat 08:30 to 17:00 hrs </li></ul><ul><li>FMO Office and Naden Mail Room </li></ul><ul><li>Mon to Thurs 08:30 to 15:00 hrs </li></ul><ul><li>Fri 08:30 to 12:00 hrs </li></ul><ul><li>Note: Wrapping paper, tape and addresses </li></ul><ul><li>are available at Fleet Mail Office (FMO) and Naden Mail Room only. </li></ul>
    39. 40. CF MORALE MAIL SERVICE (CONTINUED) No special services available with this service; i.e. insurance, registered mail, etc… The only way to claim for damaged mail is through AJAG with proof of content, i.e Original receipt of the item.
    40. 41. WEIGHT AND SIZE FOR MAIL THROUGH CF MORALE MAIL SERVICE <ul><li>The maximum weight for parcels is 20 Kgs BY ORDER OF OS LOG SERVICES NDHQ OTTAWA </li></ul><ul><li>Oversize and overweight parcels will not be accepted. </li></ul>
    42. 43. Aye Missew 123 My St Victoria BC V9A 7N2 Tel-765-4567 Smith A.Pte 123 (Mess #) HMCS ALGONQUIN PO BOX 17000 STN FORCES VICTORIA BC V9A 7N2 THE CORRECT MAILING ADDRESS FOR DEPLOYED PERSONNEL. Contents: Chips Newspapers Books Sender’s address Addressee Description of contents
    43. 44. MAIL SENT THROUGH CANADA POST <ul><li>Processed at any Postal outlet. </li></ul><ul><li>Postage is required on all items, </li></ul><ul><li>letters and parcels. ****Pending Government legislation. </li></ul>This option offers special services, insurance, registered mail, etc All items which are time sensitive ie: Xpresspost ,Priority courier etc, are effective only until it arrives at FMO Ops
    44. 45. Canada Post will continue providing free delivery of letter mail to deployed troops through 2010. The following addresses are the only ones Canada Post will recognize for free letter mail.
    45. 46. HMCS PROTECTEUR Member’s Name PO Box 17000 STN Forces Victoria BC V9A 7N2
    46. 47. John Doe 123 My St Victoria BC V9A 7N2 (250)555-6767 Bloggins B.PO1 123 (Mess #) HMCS ALGONQUIN PO Box 17000 STN FORCES VICTORIA BC V9A 7N2 MAIL GOING THROUGH CANADA POST Return address Addressee Canada Post Custom Declaration is MANDATORY ! MAKE SURE YOU TELL THE POSTAL EMPLOYEE.
    47. 48. CANADA POST CUSTOMS DECLARATION Sender: Same as on parcel Destination: Same as on parcel Description of contents $20.00 *NCV Sign here x *NCV = No Commercial Value
    48. 49. PROHIBITED ITEMS <ul><li>Cigarettes and tobacco products; </li></ul><ul><li>Compressed gases (aerosols); </li></ul><ul><li>Corrosive liquids/solids (bleach, acids, ammonia); </li></ul><ul><li>Batteries; pornographic material; </li></ul><ul><li>Explosives; </li></ul><ul><li>Alcoholic beverages; </li></ul><ul><li>Drugs and narcotics (including prescription drugs); </li></ul><ul><li>Supplementary restrictions according </li></ul><ul><li>to host country. </li></ul><ul><li>NOTE: Batteries are permitted if in original sealed packaging. </li></ul>
    49. 50. Note: This is not a complete list. If in doubt Contact FMO. ALL PARCELS WILL BE SCREENED
    50. 51. CF MAIL ROUTINGS <ul><li>Mail will be sent via CMTT. </li></ul>Timings are unpredictable
    51. 52. YOU CAN CONTACT FMO AND MFRC FMO (250) 363-2176 MFRC (250) 363-2640
    53. 54. SOUTHPLOY 2010 LTA Benefits MS Bryan Alix <ul><li>Part 5: Briefing on Pay and Benefits </li></ul><ul><li>Plus information on Leave Travel Allowance </li></ul>
    54. 55. LTA - References <ul><li>FLEET SOPs Chapter 11 Article 1120 Leave Travel Allowance </li></ul><ul><li>DCBA Aide Memoire </li></ul><ul><li>Department of Foreign Affairs and International Trade - Kilometre Rates at Locations Abroad - Effective July 2010 </li></ul>
    55. 56. Purpose <ul><li>For deployments in excess of 60 days; </li></ul><ul><li>Annual entitlement, if used on SOUTHPLOY, cannot be used again in F/Y; </li></ul><ul><li>Intended to provide assistance, and not necessarily cover the entire cost; and </li></ul>
    56. 57. Purpose - continued <ul><li>In a reversed LTA, it is the NOK or spouse of the member who travels to a location where the member is employed for service reasons. </li></ul>
    57. 58. Requirements <ul><li>A minimum of one day’s paid leave must be taken; </li></ul><ul><li>If returning home, Leave Pass must be stamped; </li></ul><ul><li>For reverse LTA, ticket stubs should be kept; </li></ul>
    58. 59. Requirements - continued <ul><li>The member must be reunited with the first applicable NOK; and </li></ul><ul><li>Members shall utilize the most economic means of transportation (NOT 1 st Class). </li></ul>
    59. 60. Calculation <ul><li>The maximum under this benefit will be a coast-to-coast calculation for personnel whose next of kin reside in Victoria and from the location of the next of kin to the farthest coast for all other personnel. </li></ul>
    60. 61. Calculation - Example #1 <ul><li>NOK in Victoria, BC </li></ul><ul><li>  </li></ul><ul><li>Direct Road distance from Victoria, BC to St-John’s, NF = 7205 km </li></ul><ul><li>(((7205 * 2) + 77 + 348) – 800) * 0.16 = $2,245.60 </li></ul>
    61. 62. Calculation - Example #2 <ul><li>NOK in Winnipeg, MB </li></ul><ul><li>Direct Road distance from Winnipeg, MB to St-John’s, NF = 4821 km </li></ul><ul><li>(((4821 * 2) + 348) – 800) * 0.16 = $1,470.40 </li></ul>
    62. 63. Specific Amounts <ul><li>Manzanillo, Mexico: $1,936.83 </li></ul><ul><li>Callao, Peru: $2,315.78 </li></ul><ul><li>Valparaiso, Chile: $2,273.67 </li></ul><ul><li>Puerto Quetzal, Guatemala: $2,189.46 </li></ul><ul><li>San Diego, USA: $ 547.89 </li></ul>
    63. 64. When to book? <ul><li>Command will inform the Ship’s company normally 2 weeks prior confirming dates. </li></ul><ul><li>No reimbursements will occur due to changes in port dates. </li></ul>