HMCS OTTAWA Pre-Deployment Briefing 2011


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  • A brief explanation of Rivercity Concept (in plain english…)
  • Definition: it is a BC, legal document, signed by one person (the donor) to allow another person (the attorney) to act on his behalf Valid in BC – if planning to use out of province, confirm with institution first.
  • POA normally used for financial arrangements, such as car insurance or buying or selling property. Your attorney must be: Someone you trust. Not someone who has financial problems. Not someone you don’t get along with, like an estranged spouse.(tell story about ex-wife cleaning out bank acct). There are potential consequences resulting from picking the wrong attorney, among them the wrong attorney could: Drain bank accounts. Liquidate assets. Buy assets with your money. Does not respect your wishes. Bottomline is to make sure that you trust your attorney. IF ANTICIPATE USING FOR PURCHASE OR SALE OF REAL ESTATE – EXECUTE 2 ORIGINALS GENERAL VS LIMITED POA NO REQR FOR INSTITUTIONS TO ACCEPT – COORDINATE IN ADVANCE
  • Donor must give attorney clear instructions Donor must ensure BEFORE they leave that institutions will accept it Must complete any other docs that the attorney cannot (ie stat dec, must be done by person themselves)
  • Fiduciary duty, must act in good faith Follow instructions and be diligent in completing them Cannot delegate power Must respect ownership (title) of donor’s property and money Must keep proper accounts/keep track of activities done
  • Terminating events – end of POA, death of the donor, change in family situation. Enduring POA can be drawn up, it lasts forever. However under BC Land Titles Act they will not accept POA over 3 years old for real estate transactions Revocation (if you want to stop attorney acting for you): Revoke authority verbally; Get original POA back Write attorney letter saying its revoked (or email); and Write bank/fin institutions saying POA revoked.
  • A document that instructs how an estate should be distributed in the case that the testator (maker) dies.
  • A will helps make the distribution of an estate much easier. It gives control to the testator to distribute their property and assets as they wish. If no will = Intestate, this can tie up estate for a long time and distribution will be based on provincial law. In the meantime the estate is vested/kept with the court.
  • CF Will is adequate for: First marriage No kids Single members Simple finances ******ensure will is witnessed and a Will Certificate is completed****
  • CF will vs Lawyer prepared Will: a lawyer prepared Will will be recommended when: second or subsequent marriage Children in or outside marriage You want to create trust for small children You have complicated finances You have specifics request for division of assets My recommendation is to get professional advice ! ******If you do ensure a Will Certificate is completed****
  • Re do your will when a major life event happens: ie new marriage, children born, change in circumstances -Revisit the possibility of needing a will every 7 years
  • Double check as who you have named as your beneficiary, ensure that is who you want. SDB beneficiary does not automatically change with change in life circumstances (ie. Divorce)
  • Must have the original on you when you travel, keep with passports OR they will not let you out of the country.
  • Plan and prepare well. – and an important part of that plan is to have make sure your family has our number. If it is the only thing you do…make sure you have the MFRC number. We are there 24/7 – originally designed as the one stop shop for military families. One number people can remember and access as a starting point for any number of reasons – information, support, resources . So for you single members, make sure your parents have it in case they need to get information, and for you married folk, make sure it is on the fridge.
  • Know what resources are there if you need assistance
  • Deployments can be very isolating for those who don’t have strong support networks Lots of ways to get connected
  • Deployments can be very isolating for those who don’t have strong support networks Lots of ways to get connected
  • Introduction : There are a number of things that are very important to do right on any mission; things that if done incorrectly, can bring an uncomfortable episode to the deployment. PMed issues are often taken for granted however it is an established fact that diseases have created more casualties in war than combat has. In fact bad water alone has historically resulted in more deaths among military personnel than bullets have. During this brief we will cover the issues of primary focus/concern to PMed during your deployment. Anecdote:
  • HMCS OTTAWA Pre-Deployment Briefing 2011

    1. 1. HMCS OTTAWA Pre-Deployment Briefing <ul><li>Pt 1: Commanding Officer </li></ul><ul><li>Pt 2: Legal </li></ul><ul><li>Pt 3: Military Family Resource Centre </li></ul><ul><li>Pt 4: Medical </li></ul><ul><li>Pt 5: Postal </li></ul>
    2. 2. WESTPLOY 2011 JUNE – OCTOBER 11 Part 1: Briefing from the Commanding Officer What this operation is about and where it will take the HMCS Ottawa (note: some info deleted for security reasons)
    3. 3. Commander Canadian Fleet Pacific Commodore Peter Ellis
    4. 4. Ottawa Command Perspective Commander Jon Allsopp
    5. 5. Connectivity with Families and Loved Ones <ul><li>Emails </li></ul><ul><li>Lookout Newspaper </li></ul><ul><li>Satellite Phones (all will have phone cards) </li></ul>Services may on occasions be restricted for short periods of time due to operational requirements (satellite availability).
    6. 6. Ottawa Deployment Updates <ul><li>Command Team will keep families appraised with timely updates via: </li></ul><ul><ul><li>Pre-recorded messages 1-800-866-4546 </li></ul></ul><ul><ul><li>Monthly Sunday Sessions </li></ul></ul><ul><ul><li> (CPAC – July 10, Aug 14, Sep 11 and Oct 2 ) </li></ul></ul><ul><ul><li>Regular e-mail reports via the MFRC and OTT Network E-mail list </li></ul></ul><ul><ul><li>Ship Web Portal Guest Page </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li>- Facebook </li></ul></ul>
    7. 7. Personal and Legal Issues Lt(N) Heather Fogo Office of the Assistant Judge Advocate General (Pacific Region) Part 2: Briefing on Legal Issues Power of Attorney, Wills
    8. 8. Discussion Points <ul><li>Power of Attorney (POA) </li></ul><ul><li>Wills </li></ul><ul><li>SDB Beneficiary Form </li></ul><ul><li>Travel Authorization Letter </li></ul>
    9. 9. Power of Attorney (POA) <ul><li>Allows a person (the donor) to appoint someone 19 years of age or older (BC) to be their representative (the attorney), for the purposes of financial transactions or business arrangements on his/her behalf </li></ul>
    10. 10. Power of Attorney <ul><li>The financial or business arrangements could include: </li></ul><ul><ul><li>Insurance for car or home </li></ul></ul><ul><ul><li>Bank loans </li></ul></ul><ul><ul><li>Mortgage payments </li></ul></ul><ul><ul><li>Buying or selling property, including cars and houses </li></ul></ul><ul><ul><li>Pay issues </li></ul></ul>
    11. 11. Duties of the Donor <ul><li>Give clear instructions, help the attorney understand what the donor wants done </li></ul><ul><li>Make sure it will be accepted by the institutions where it would be used </li></ul><ul><li>Complete any other documents that the attorney cannot do (i.e. statutory declarations) </li></ul>
    12. 12. Duties of the Attorney <ul><li>Must act in good faith </li></ul><ul><li>Follow the instructions of the donor </li></ul><ul><li>Perform transactions with due skill and care </li></ul><ul><li>Cannot delegate the power of attorney </li></ul><ul><li>Must respect the title (ownership) of the donor’s property and money </li></ul><ul><li>Must keep proper accounts/records </li></ul>
    13. 13. The Power is in the Document <ul><li>SAFEGUARD THE ORIGINAL POA </li></ul><ul><li>DON’T TAKE IT WITH YOU ON DEPLOYMENT </li></ul>
    14. 14. Termination of POA <ul><li>Terminating events </li></ul><ul><li>Enduring POA </li></ul><ul><li>Revocation by the Donor </li></ul>
    15. 15. WILLS <ul><li>What is a Will? </li></ul><ul><li>The written statement by which a person instructs how his or her estate should be distributed after death </li></ul>
    16. 16. Why You Need a Will <ul><li>From the death of a person dying intestate until administration is granted … the personal estate and effects of the deceased person are vested in the court…. s.3 Estate Administration Act </li></ul><ul><li>If one dies “Intestate” then province uses formula to distribute estate </li></ul>
    17. 17. Wills <ul><li>Basic CF Will is adequate for: </li></ul><ul><ul><li>First marriage </li></ul></ul><ul><ul><li>Single members </li></ul></ul><ul><ul><li>Simple finances </li></ul></ul><ul><ul><li>No children </li></ul></ul>
    18. 18. Wills <ul><li>Suggest you get a Will from a Civilian Lawyer if: </li></ul><ul><ul><li>Second or subsequent marriage </li></ul></ul><ul><ul><li>Home owner </li></ul></ul><ul><ul><li>RRSPs, trust funds, stocks etc. </li></ul></ul><ul><ul><li>Children </li></ul></ul><ul><ul><li>Wish to have several persons as beneficiaries </li></ul></ul><ul><li>Will Kits May or May Not be Valid </li></ul>
    19. 19. Need to Re-Do Your Will? <ul><li>You should re-do your Will when: </li></ul><ul><ul><li>Newly married ( previous will is invalidated by marriage ) </li></ul></ul><ul><ul><li>Children are born </li></ul></ul><ul><ul><li>Change of life circumstances </li></ul></ul>
    20. 20. Supplementary Death Benefit (SDB) Beneficiary <ul><li>Review SDB Beneficiary form – changes in circumstances (i.e. marriage) will not automatically change SDB beneficiary </li></ul>
    21. 21. Travel Authorization Letter <ul><li>Is proof that you consent to your child traveling with a spouse or another person </li></ul><ul><li>May be required to cross US or other borders with children </li></ul><ul><li>Can be signed by any commissioned officer </li></ul>
    22. 22. Sandra Pinard Deployment Coordinator Part 3: Briefing on the MFRC Activities and services for family members
    23. 23. Your Community, Your Resource Centre <ul><li>“ offering programs and services unique to the military lifestyle. ” </li></ul>
    24. 24. Key to Successful Deployments <ul><li>Research shows that families that are well prepared, know where to turn in case of emergencies and have strong support systems deal most successfully with deployments. </li></ul>
    25. 25. The MFRC’s Top 3 Tips <ul><li>Plan well - Ensure your family knows how to contact us </li></ul><ul><li>Learn about the available resources </li></ul><ul><li>Get connected </li></ul>
    26. 26. Plan and Prepare <ul><li>Financial, Legal and Household </li></ul><ul><li>Use the checklists provided </li></ul><ul><li>Pick up a MFRC Magnet </li></ul><ul><li>Single members – give the MFRC contact info to your loved ones. </li></ul>
    27. 27. Know what resources are available <ul><li>Check out the HMCS OTTAWA Handbook </li></ul><ul><li>Check out the Information Tables </li></ul><ul><li>Find out about Sunday Sessions </li></ul><ul><li>Check out the MFRC website : </li></ul><ul><li> </li></ul><ul><ul><ul><ul><li> </li></ul></ul></ul></ul>
    28. 28. Get Connected <ul><li>Join the OTTAWA Family Network </li></ul><ul><li>Your Network volunteers: Hester and Linda </li></ul><ul><li>[email_address] </li></ul><ul><li>Attend the weekly Drop In Coffee Sessions </li></ul><ul><li>Find out about fun activities – connect with others like yourself. </li></ul>“ Helping another is always the best way to help yourself”
    29. 29. Upcoming Activities <ul><li>Father’s Day BBQ: June 18 </li></ul><ul><li>HMCS OTTAWA Meet and Greet – June 22 (Esq) </li></ul><ul><li>Dealing with Deployment Wksp – June 29 </li></ul><ul><li>Drop In Coffee Sessions (every Wed & switch between Esq and Colwood) </li></ul>Join the OTTAWA Family Network to receive emails and updates on activities and information from the ship.
    30. 30. Upcoming Activities cont. <ul><li>Deployment Dinners: June 8, July 20, Aug 31, Sept 28 </li></ul><ul><li>Formation Fun Day: Jul 16 </li></ul><ul><li>Back to School Shopping: August 17 </li></ul><ul><li>Westcoast Welcome: Sept 10 </li></ul><ul><li>Welcome Home Banner Making October 2 </li></ul>
    31. 31. OTTAWA Sunday Sessions <ul><li>12:00 – 1:00pm Lunch </li></ul><ul><li>1:00 – 2:00pm Network Planning Session </li></ul><ul><li>2:00 – 3:00pm CO’s Presentation </li></ul><ul><li>3:00 – 4:00 Adult Workshop </li></ul><ul><li>Jul 10, Aug 14, Sep 11 and Oct 2 </li></ul>Free on-site childcare from 12:30pm – 4:30pm
    32. 32. Get your Military Family Identification Card (MFID) <ul><li>Military Member must be present to sign the card </li></ul><ul><li>Cards for Married or Common Law </li></ul><ul><li>Children 13 and older </li></ul><ul><li>Contains Member’s SN, gives you access to the Base and services, and the MIL Discount Program </li></ul>
    33. 33. Top 4 Service requests by loved ones of Deployed Members <ul><li>Free Mail drop off </li></ul><ul><li>Staying in Touch Calls (anywhere) </li></ul><ul><li>Networking Opportunities </li></ul><ul><li>Respite Childcare </li></ul>
    34. 34. Single Members <ul><li>We haven’t forgotten you! </li></ul><ul><li>Services Provided </li></ul><ul><li>SIT calls for parents – where ever they may be </li></ul><ul><li>Newcomer activities </li></ul><ul><li>Postal services and VTC </li></ul><ul><li>Pet care and car storage advice during deployment </li></ul>
    35. 35. Contact <ul><li>Esquimalt MFRC </li></ul><ul><li>24-hours a day / seven days a week </li></ul><ul><li>(250) 363-2640 </li></ul><ul><li>Or toll-free anywhere in Canada </li></ul><ul><li>1-800-353-3329 </li></ul><ul><li>[email_address] </li></ul><ul><li> </li></ul>The Esquimalt MFRC is on Facebook and Twitter!!
    36. 36. 3 MFRC Locations CPAC Signal Hill Lampson
    37. 37. Location 1: CPAC <ul><li>Colwood Pacific Activity Centre </li></ul><ul><li>2610 Rosebank Road </li></ul><ul><li>Close to Belmont Park, open evenings/Saturdays </li></ul>
    38. 38. Location 2: Lampson 670 Lampson Street Shared with Base Language Training
    39. 39. Location 3: Signal Hill <ul><li>1505 Esquimalt Road </li></ul><ul><li>Close to Dockyard Gate, Fleet Club </li></ul>
    40. 40. HMCS OTTAWA Pre-Deployment Brief Medical Part 3: Briefing on Medical The Health Care Plan, Immunizations
    41. 41. Agenda <ul><li>Pre-deployment and Post-deployment screening </li></ul><ul><li>Medical access while deployed </li></ul><ul><li>Management of medical emergencies </li></ul><ul><li>West Ploy P. Med issues </li></ul>
    42. 42. Pre and Post Deployment Screening <ul><li>All members will be screened by the PA and Dentist and Mental Health as prior to deployment to ensure fitness to deploy. </li></ul><ul><li>These screenings are currently underway. </li></ul>
    43. 43. Medical Access while deployed <ul><li>Each ship has a Physician Assistant and a senior Medical Technician on board. </li></ul><ul><li>WO Brocklebank/Cpl Dennis – HMCS OTTAWA </li></ul><ul><li>Sick Bay Capabilities- are equivalent to a Walk-in Clinic/ER but only minimal diagnostic testing is available </li></ul>
    44. 44. Management of Medical Emergencies <ul><li>Medical Emergencies will be stabilized on board </li></ul><ul><li>Transferred as soon as is reasonable to the closest Tertiary care facility </li></ul><ul><li>A Port Liaison agent will co-ordinate transport of the member to an appropriate hospital or back to Canada. </li></ul><ul><li>All care and evacuation will be coordinated with the Fleet Support Medical staff in ESQ </li></ul><ul><li>Hospitals Used: </li></ul><ul><ul><ul><li>Allied Military Facilities </li></ul></ul></ul><ul><ul><ul><li>Civilian Hospitals – as appropriate </li></ul></ul></ul>
    45. 45. Management of Medical Emergencies <ul><li>Will the member Return to the ship? </li></ul><ul><ul><li>a decision to return to ship or a repatriation home will be based on the members medical fitness. </li></ul></ul><ul><li>CFHSvc(P) will be informed of all casualties and will co-ordinate all repatriations. </li></ul><ul><li>Families will be informed as soon as possible by the Chain of Command regarding the details of members return. </li></ul><ul><li>Questions or concerns can be addressed to: </li></ul><ul><ul><li>Fleet Support MO- Capt Daisy Vianzon – 250-363-2394 ;bb 250-812-1600 </li></ul></ul><ul><ul><li>Fleet Support PA – CWO Maurice Chapman -250-363-4746; bb 250-217-0562 </li></ul></ul>
    46. 46. Basic Preventative Medicine for West Ploy: Agenda <ul><li>Immunizations – Basic North American Core Immunizations </li></ul><ul><li>Malaria prophylaxis – On a case by case basis </li></ul><ul><li>Diseases from Insects, food, water and people – basic protection in place, repellents, nets, & food briefs </li></ul><ul><li>Heat exposure injury – Ongoing prevention education, Sun screens provided and ready access to fluids. </li></ul>
    47. 47. POSTAL BRIEFING FOR PERSONNEL DEPLOYED ON 0PERATIONS AIR LAND OR SEA Part 5: Briefing on Sending Mail How to get a package to a deployed member
    48. 48. TWO WAYS TO SEND YOUR MAIL : <ul><li>Canadian Forces (CF) morale mail service </li></ul><ul><li>Canada Post </li></ul>
    49. 49. CF MORALE MAIL DROP OFF POINTS <ul><li>MFRC </li></ul><ul><li>Signal Hill and Lampson </li></ul><ul><li>Mon to Fri 08:30 to 16:30 hrs </li></ul><ul><li>CPAC </li></ul><ul><li>Mon to Thur 07:30 to 21:00 hrs </li></ul><ul><li>Fri 07:30 to 18:00 hrs </li></ul><ul><li>Sat 08:30 to 17:00 hrs </li></ul><ul><li>FMO Office and Naden Mail Room </li></ul><ul><li>Mon to Thurs 08:30 to 15:00 hrs </li></ul><ul><li>Fri 08:30 to 12:00 hrs </li></ul><ul><li>Note: Wrapping paper, tape and addresses </li></ul><ul><li>are available at Fleet Mail Office (FMO) and Naden Mail Room only. </li></ul>
    50. 50. CF MORALE MAIL SERVICE (CONTINUED) No special services available with this service; i.e. insurance, registered mail, etc… The only way to claim for damaged mail is through AJAG with proof of content, i.e Original receipt of the item.
    51. 51. WEIGHT AND SIZE FOR MAIL THROUGH CF MORALE MAIL SERVICE <ul><li>The maximum weight for parcels is 20 Kgs BY ORDER OF OS LOG SERVICES NDHQ OTTAWA </li></ul><ul><li>Oversize and overweight parcels will not be accepted. </li></ul>
    53. 53. Aye Missew 123 My St Victoria BC V9A 7N2 Tel-765-4567 Smith A.Pte 123 (Mess #) HMCS ALGONQUIN PO BOX 17000 STN FORCES VICTORIA BC V9A 7N2 THE CORRECT MAILING ADDRESS FOR DEPLOYED PERSONNEL. Contents: Chips Newspapers Books Sender’s address Addressee Description of contents
    54. 54. MAIL SENT THROUGH CANADA POST <ul><li>Processed at any Postal outlet. </li></ul><ul><li>Postage is required on all items, </li></ul><ul><li>letters and parcels. ****Pending Government legislation. </li></ul>This option offers special services, insurance, registered mail, etc All items which are time sensitive ie: Xpresspost ,Priority courier etc, are effective only until it arrives at FMO Ops
    55. 55. Canada Post will continue providing free delivery of letter mail to deployed troops through 2011. The following addresses are the only ones Canada Post will recognize for free letter mail.
    56. 56. HMCS OTTAWA Member’s Name PO Box 17000 STN Forces Victoria BC V9A 7N2
    57. 57. John Doe 123 My St Victoria BC V9A 7N2 (250)555-6767 Bloggins B.PO1 123 (Mess #) HMCS ALGONQUIN PO Box 17000 STN FORCES VICTORIA BC V9A 7N2 MAIL GOING THROUGH CANADA POST Return address Addressee Canada Post Custom Declaration is MANDATORY ! MAKE SURE YOU TELL THE POSTAL EMPLOYEE.
    58. 58. CANADA POST CUSTOMS DECLARATION Sender: Same as on parcel Destination: Same as on parcel Description of contents $20.00 *NCV Sign here x *NCV = No Commercial Value
    59. 59. PROHIBITED ITEMS <ul><li>Cigarettes and tobacco products; </li></ul><ul><li>Compressed gases (aerosols); </li></ul><ul><li>Corrosive liquids/solids (bleach, acids, ammonia); </li></ul><ul><li>Batteries; pornographic material; </li></ul><ul><li>Explosives; </li></ul><ul><li>Alcoholic beverages; </li></ul><ul><li>Drugs and narcotics (including prescription drugs); </li></ul><ul><li>Supplementary restrictions according </li></ul><ul><li>to host country. </li></ul><ul><li>NOTE: Batteries are permitted if in original sealed packaging. </li></ul>
    60. 60. Note: This is not a complete list. If in doubt Contact FMO. ALL PARCELS WILL BE SCREENED
    61. 61. CF MAIL ROUTINGS <ul><li>Mail will be sent via CMTT. </li></ul>Timings are unpredictable
    62. 62. YOU CAN CONTACT FMO AND MFRC FMO (250) 363-2176 MFRC (250) 363-2640
    63. 63. Duty free exempt on parcels from theatre; $60.00 per family member. Duty free exempt on parcels is as follows. Ex: <ul><li>Cpl Smith sends a parcel to his family which </li></ul><ul><li>consists of 3 gifts for his wife and 2 children… </li></ul><ul><li>3 person family x $60.00 = $180.00 duty free </li></ul><ul><li>So if the parcels’ gifts total $230.00 in value, </li></ul><ul><li>the addressee might be liable to pay duty on </li></ul><ul><li>the difference: $230.00 - $180.00= $50.00 </li></ul>