Railsfactory delivering presentations


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Railsfactory delivering presentations

  1. 1. Delivering Presentations for Stakeholders Syed Nazir Razik Nov 22, 2011 09:00 – 12.30pm syed@railsfactory.org © 2006-11 Rails Factory | www.railsfactory.com
  2. 2. Syed Nazir Razik
  3. 3. Introduction • As a Team Member, you WILL be giving presentations • It would be good, if you were good • This presentation will help you be better – Point out pitfalls – Set some rules – Give some examples of do’s
  4. 4. Background • To communicate effectively, you must state your facts in a simple, concise and interesting manner. • The central purpose of any presentation, written, oral or visual, is communication. • You can entertain, inform, excite and even shock an audience in virtually any exchange of information.
  5. 5. Ask Yourself • What do you want to accomplish with your presentation? • Are you giving the presentation to inspire people to volunteer for your cause? • Do you need a short, simple presentation that leaves the viewer wanting to know more or an involved longer presentation that teaches audience members how to do a specific task?
  6. 6. Someone’s Rules • KNOW YOUR SUBJECT MATTER . • KNOW YOUR AUDIENCE . • KNOW YOURSELF (and your limits) • DEVELOP A THEME • PREPARE YOUR SCRIPT – The opening – The Body – The Summary
  7. 7. In Advance • Think through the practical issues—where and how youll be delivering the presentation. • Know the room in which youll be presenting, how big your audience might be, what kind of handouts youll need, and so on. • Thinking your presentation through before you begin will help you make the right choices as you pull everything together.
  8. 8. Use walkthroughs ! • Select the appropriate Visual Aids • Make sure that everything you need will be on site: – PC – Screen – Mike – Handouts • Rehearse, rehearse, and rehearse – For timing – For your comfort with the materials – Solicit criticism
  9. 9. Introduction to Slides • The purpose is communication • Use text to support the communication • Use pictures only to simplify the complex • Use animations for complex relationships • Visuals should support not distract • Sound only when absolutely necessary
  10. 10. Fonts and Colors ! • Choose a plain font and stick to it • Try to maintain a maximum of four to six lines of text per slide • Use font sizes large enough to view from anywhere in the room • Try NOT to use fonts smaller than 28
  11. 11. Backgrounds • Choose a consistent background and keep it throughout the presentation • IF you want a different background it should be used to bring attention to ONE slide • Choose one type of transition (this is not a movie) • Use complementary colors (colors that are opposite on the color wheel)
  12. 12. Slide Organization • Use bullets to separate ideas • Title slides (helps establish a reference point) • Print outline if you wish audience to take notes • Keep the title in a general location (don’t jump all over the page) • Clip art should add to the content (not just to have clip art)
  13. 13. Final Points ! • Include only necessary information • Slide content should be self evident • Avoid busy or data intensive slides • Seven words to a line, seven lines to a slide (guideline, not a rule)
  14. 14. Miscellaneous ! • Handouts can be distractions • Try to avoid showing off how complicated you can make a slide • Engineers and scientists like diagrams, hardly anyone else does • Dress for success • REHEARSE--REHEARSE--REHEARSE • Speak comfortably and clearly • Talk TO or WITH your audience • Enjoy yourself
  15. 15. Summary • Make it BIG • Make it simple • Make it clear • Make it interesting • Make it consistent Email: info@railsfactory.com http://www.twitter.com/railsfactory RailsFactory HQ, Whites Road, Chennai, TN, India -600033