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Fleet Management System



Squadron 1 - Fleet management System from Mecosoft.

Squadron 1 - Fleet management System from Mecosoft.
For more details chk www.mecosoftsystems.co.in



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Fleet  Management  System Fleet Management System Presentation Transcript

  • Mecosoft Systems Pvt Ltd Certified Company Welcome to
    • Agenda
    • About Mecosoft
    • Fleet Management System (FMS)
    • FMS Process Flow
    • FMS Menu Flow
    • Benefits of FMS
  • About Mecosoft
  • Mecosoft Systems
    • Offering IT solutions since 2000
    • Current focus: e-business and enterprise application integration solutions
    • Core expertise in Supply Chain Management solutions
    • International Offices in Brunei, Hong Kong,Chennai
    • Development centre in Chennai
    • Our supply chain management solutions are
    • E-Proc: Web-based procurement software which automates the entire purchase process
    • Fleet Management System (FMS): A package that automates the work process of a fleet operator
    • Dealer Network Automation (DNA): A package that automates and integrates any dealership-oriented industry
    • Call Centre Solution: This solution allows better and faster management of customers for long-term relationships
    Mecosoft Systems
    • Our other business offerings include:
    • Projects:
    • Customised solutions specific to enterprise requirements: intranet/extranet solutions, websites etc
    • Professional Services:
    • Outsourcing of our skill sets
    Mecosoft Systems
  • Fleet Management System (FMS)
    • Fleet Management System will help a fleet operator:
    • Manage inventory of vehicles
    • Monitor maintenance cost of vehicles
    • Track and schedule shipments
    • Generate bills for trips undertaken or shipments delivered
    • Evaluate human resource
    About FMS
    • Inventory Management: Database of vehicles:
      • Purchase (new/old/leased/HP etc)
      • Registration/Insurance/Road Tax/State Permit
      • List of dealers and financiers, etc
    • Maintenance Management
      • Maintenance work for each vehicle in-house/on trip
      • Fuel and tyre expenses
      • Longevity of tyre
    • Workshop Management
      • Management of in-house workshop
      • Maintains spares inventory
      • Tracks the spares usage
    • Trip Management
      • Vehicle tracking
      • Details of the consignors, goods and consignee
      • Trip monitoring
      • Assigning of vehicle/driver based on availability
      • Management of multiple consignees in a single trip
      • Management of more than 1 consignor in 1 vehicle
      • Monitoring route expenses like tolls, taxes, fines, etc
      • Tracks turn around time, transit time and transit damage
      • Records eventuality details
    • Employee/Driver Management
      • Employee record management: driving records/medical history, qualifications, salary, leave etc
      • Management of monetary transactions between employee and company
      • Measures driver performance/RoI per driver
    • Billings and Payment Management
      • Bill generation for trips/consignors
      • Incentive/penalty computing
      • Bill status monitoring: pending, partly paid, cleared
      • Deviation calculation in turn around time and transit time
    • Reports Generation
      • On individual and all drivers - RoI
        • Number of kms driven
        • Number of accidents/eventualities
        • Amount of road maintenance cost claimed
        • Number of days on leave
        • Trip record: % on schedule, % of damage to consignment
    • Reports Generation…
      • On individual and all vehicles – RoI
        • Breakdown history
        • Average monthly/annual maintenance cost and expenditure per kilometer
        • Total downtime for a vehicle for a particular period
        • Total holding time for a vehicle for a consignor
        • Details of vehicles based on age (>n years) and cost per kilometer (> Rs x)
        • Break-up of vehicles on a particular model
        • Vehicle availability for a given date
        • Listing of vehicles due for document renewals (FC/ Insurance) and service
    • Reports Generation…
      • Consignor-wise
        • Listing of consignor with income generation > Rs X
        • Largest income generating consignor
      • Payment-wise
        • Pending/received payments – period/consignor
        • Payment record per consignor
      • Trip-wise
        • Total number of trips before/on schedule/delayed
        • Number of trips with multiple loads-consignors/ consignees
        • Number of damage free deliveries
      • Total incentive/penalty for a period/consignor
  • FMS Process Flow
  • FMS Menu Flow
    • Master Records Menu
      • Employee
      • Employee/driver details
      • Route
      • Route details
      • Item
      • Load category details
  • Employee Details
  • Route Details
  • Load Category Details
    • Fleet Menu
      • Inventory: Fleet details; eg:
        • Free Service
        • Road Tax
        • State Permit
        • Fitness Certificate
      • Finance Lessor: Fleet finance details; eg:
        • Hypothecation
        • Lease Details
      • Vendor: Vehicle/spare supplier details eg:
        • Vehicle Rate Details
  • Fleet Details
  • Free Service
  • Road Tax
  • Permits
  • Fitness Certificate
  • Fleet Finance Details
  • Hypothecation
  • Lease Details
  • Vehicle/Spare Supplier Details
  • Vehicle Rate Details
    • Trip Menu
      • Trip Master: Trip details
      • Incident: Eventuality details
      • Billing: Payment details
      • Advance Bill Generation: Advance payment details
      • Transit Points: Route transit details
      • Invoice: Consignor/consignee bill details
  • Trip Details
  • Eventuality Details
  • Payment Details
  • Advance Payment Details
  • Route Transit Details
  • Bill Details
    • Maintenance Menu
      • Workshop: Spares inventory details
      • Bills Received: Bills status details
      • Service Job Code Details: Vehicle job details
      • Spares Usage: Spares issue details
      • Fuel: Fuel usage details
      • Tyre: Tyre performance details
  • Spares Inventory Details
  • Bills Status Details
  • Vehicle Job Details
  • Spares Issue Details
  • Fuel Usage Details
  • Tyre Performance Details
    • Employee Menu
      • Employee details such as:
        • Contact details
        • Monetary transactions
        • Leave
        • Driving license information
  • Employee Details
  • Driving License Details
    • Consignor Menu
      • Consignor: Consignor/consignee details
      • Consigner Agreement: Consignor – fleet operator agreement details
      • Add Contract Rate: Consignor – fleet operator contract details
      • Add Damage Charge: Damage information details
  • Consignor/Consignee Details
  • Consignor-Fleet Operator Agreement Details
  • Consignor-Fleet Operator Contract Details
  • Damage Information Details
    • Sample Reports
      • Vehicle Operation Expense Details
      • Vehicle Profitability Details
      • Vehicle Status Details
  • Report on Vehicle Operation Expense
  • Report on Vehicle Profitability
  • Report on Vehicle Status
    • Information Records
      • Contact Management: Miscellaneous contacts details
      • Expense Parameter: Expense category details
      • Garage Station: Garage information details
      • Fuel Station: Fuel station details
  • Miscellaneous Contact Details
  • Expense Category Details
  • Garage Information Details
  • Fuel Station Details
  • Benefits of FMS
    • Improved cost control
    • Trips scheduling based on driver/vehicle availability
    • Reduced vehicle downtime
    • Vehicle tracking facility
    • Reduced paperwork
    • More efficient administration results
    • Optimization of service intervals
    • Exhaustive reporting system on all
    • Reduced spares pilferage
    • Timely reminders eliminate lapsing of vital documents like Insurance, permits, driving license
    • Easy availability of eventuality details
    • Good information base for future vehicle acquisitions
    • Greater resale value due to better record and preventive maintenance schedules
  • Thank you