Fleet Management System


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Squadron 1 - Fleet management System from Mecosoft.
For more details chk www.mecosoftsystems.co.in

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Fleet Management System

  1. 1. Mecosoft Systems Pvt Ltd Certified Company Welcome to
  2. 2. <ul><li>Agenda </li></ul><ul><li>About Mecosoft </li></ul><ul><li>Fleet Management System (FMS) </li></ul><ul><li>FMS Process Flow </li></ul><ul><li>FMS Menu Flow </li></ul><ul><li>Benefits of FMS </li></ul>
  3. 3. About Mecosoft
  4. 4. Mecosoft Systems <ul><li>Offering IT solutions since 2000 </li></ul><ul><li>Current focus: e-business and enterprise application integration solutions </li></ul><ul><li>Core expertise in Supply Chain Management solutions </li></ul><ul><li>International Offices in Brunei, Hong Kong,Chennai </li></ul><ul><li>Development centre in Chennai </li></ul>
  5. 5. <ul><li>Our supply chain management solutions are </li></ul><ul><li>E-Proc: Web-based procurement software which automates the entire purchase process </li></ul><ul><li>Fleet Management System (FMS): A package that automates the work process of a fleet operator </li></ul><ul><li>Dealer Network Automation (DNA): A package that automates and integrates any dealership-oriented industry </li></ul><ul><li>Call Centre Solution: This solution allows better and faster management of customers for long-term relationships </li></ul>Mecosoft Systems
  6. 6. <ul><li>Our other business offerings include: </li></ul><ul><li>Projects: </li></ul><ul><li>Customised solutions specific to enterprise requirements: intranet/extranet solutions, websites etc </li></ul><ul><li>Professional Services: </li></ul><ul><li>Outsourcing of our skill sets </li></ul>Mecosoft Systems
  7. 7. Fleet Management System (FMS)
  8. 8. <ul><li>Fleet Management System will help a fleet operator: </li></ul><ul><li>Manage inventory of vehicles </li></ul><ul><li>Monitor maintenance cost of vehicles </li></ul><ul><li>Track and schedule shipments </li></ul><ul><li>Generate bills for trips undertaken or shipments delivered </li></ul><ul><li>Evaluate human resource </li></ul>About FMS
  9. 9. <ul><li>Inventory Management: Database of vehicles: </li></ul><ul><ul><li>Purchase (new/old/leased/HP etc) </li></ul></ul><ul><ul><li>Registration/Insurance/Road Tax/State Permit </li></ul></ul><ul><ul><li>List of dealers and financiers, etc </li></ul></ul><ul><li>Maintenance Management </li></ul><ul><ul><li>Maintenance work for each vehicle in-house/on trip </li></ul></ul><ul><ul><li>Fuel and tyre expenses </li></ul></ul><ul><ul><li>Longevity of tyre </li></ul></ul><ul><li>Workshop Management </li></ul><ul><ul><li>Management of in-house workshop </li></ul></ul><ul><ul><li>Maintains spares inventory </li></ul></ul><ul><ul><li>Tracks the spares usage </li></ul></ul>Features
  10. 10. <ul><li>Trip Management </li></ul><ul><ul><li>Vehicle tracking </li></ul></ul><ul><ul><li>Details of the consignors, goods and consignee </li></ul></ul><ul><ul><li>Trip monitoring </li></ul></ul><ul><ul><li>Assigning of vehicle/driver based on availability </li></ul></ul><ul><ul><li>Management of multiple consignees in a single trip </li></ul></ul><ul><ul><li>Management of more than 1 consignor in 1 vehicle </li></ul></ul><ul><ul><li>Monitoring route expenses like tolls, taxes, fines, etc </li></ul></ul><ul><ul><li>Tracks turn around time, transit time and transit damage </li></ul></ul><ul><ul><li>Records eventuality details </li></ul></ul>Features…
  11. 11. <ul><li>Employee/Driver Management </li></ul><ul><ul><li>Employee record management: driving records/medical history, qualifications, salary, leave etc </li></ul></ul><ul><ul><li>Management of monetary transactions between employee and company </li></ul></ul><ul><ul><li>Measures driver performance/RoI per driver </li></ul></ul><ul><li>Billings and Payment Management </li></ul><ul><ul><li>Bill generation for trips/consignors </li></ul></ul><ul><ul><li>Incentive/penalty computing </li></ul></ul><ul><ul><li>Bill status monitoring: pending, partly paid, cleared </li></ul></ul><ul><ul><li>Deviation calculation in turn around time and transit time </li></ul></ul>Features…
  12. 12. <ul><li>Reports Generation </li></ul><ul><ul><li>On individual and all drivers - RoI </li></ul></ul><ul><ul><ul><li>Number of kms driven </li></ul></ul></ul><ul><ul><ul><li>Number of accidents/eventualities </li></ul></ul></ul><ul><ul><ul><li>Amount of road maintenance cost claimed </li></ul></ul></ul><ul><ul><ul><li>Number of days on leave </li></ul></ul></ul><ul><ul><ul><li>Trip record: % on schedule, % of damage to consignment </li></ul></ul></ul>Features…
  13. 13. <ul><li>Reports Generation… </li></ul><ul><ul><li>On individual and all vehicles – RoI </li></ul></ul><ul><ul><ul><li>Breakdown history </li></ul></ul></ul><ul><ul><ul><li>Average monthly/annual maintenance cost and expenditure per kilometer </li></ul></ul></ul><ul><ul><ul><li>Total downtime for a vehicle for a particular period </li></ul></ul></ul><ul><ul><ul><li>Total holding time for a vehicle for a consignor </li></ul></ul></ul><ul><ul><ul><li>Details of vehicles based on age (>n years) and cost per kilometer (> Rs x) </li></ul></ul></ul><ul><ul><ul><li>Break-up of vehicles on a particular model </li></ul></ul></ul><ul><ul><ul><li>Vehicle availability for a given date </li></ul></ul></ul><ul><ul><ul><li>Listing of vehicles due for document renewals (FC/ Insurance) and service </li></ul></ul></ul>Features…
  14. 14. <ul><li>Reports Generation… </li></ul><ul><ul><li>Consignor-wise </li></ul></ul><ul><ul><ul><li>Listing of consignor with income generation > Rs X </li></ul></ul></ul><ul><ul><ul><li>Largest income generating consignor </li></ul></ul></ul><ul><ul><li>Payment-wise </li></ul></ul><ul><ul><ul><li>Pending/received payments – period/consignor </li></ul></ul></ul><ul><ul><ul><li>Payment record per consignor </li></ul></ul></ul><ul><ul><li>Trip-wise </li></ul></ul><ul><ul><ul><li>Total number of trips before/on schedule/delayed </li></ul></ul></ul><ul><ul><ul><li>Number of trips with multiple loads-consignors/ consignees </li></ul></ul></ul><ul><ul><ul><li>Number of damage free deliveries </li></ul></ul></ul><ul><ul><li>Total incentive/penalty for a period/consignor </li></ul></ul>Features…
  15. 15. FMS Process Flow
  16. 17. FMS Menu Flow
  17. 19. <ul><li>Master Records Menu </li></ul><ul><ul><li>Employee </li></ul></ul><ul><ul><li>Employee/driver details </li></ul></ul><ul><ul><li>Route </li></ul></ul><ul><ul><li>Route details </li></ul></ul><ul><ul><li>Item </li></ul></ul><ul><ul><li>Load category details </li></ul></ul>
  18. 21. Employee Details
  19. 22. Route Details
  20. 23. Load Category Details
  21. 24. <ul><li>Fleet Menu </li></ul><ul><ul><li>Inventory: Fleet details; eg: </li></ul></ul><ul><ul><ul><li>Free Service </li></ul></ul></ul><ul><ul><ul><li>Road Tax </li></ul></ul></ul><ul><ul><ul><li>State Permit </li></ul></ul></ul><ul><ul><ul><li>Fitness Certificate </li></ul></ul></ul><ul><ul><li>Finance Lessor: Fleet finance details; eg: </li></ul></ul><ul><ul><ul><li>Hypothecation </li></ul></ul></ul><ul><ul><ul><li>Lease Details </li></ul></ul></ul><ul><ul><li>Vendor: Vehicle/spare supplier details eg: </li></ul></ul><ul><ul><ul><li>Vehicle Rate Details </li></ul></ul></ul>
  22. 26. Fleet Details
  23. 27. Free Service
  24. 28. Road Tax
  25. 29. Permits
  26. 30. Fitness Certificate
  27. 31. Fleet Finance Details
  28. 32. Hypothecation
  29. 33. Lease Details
  30. 34. Vehicle/Spare Supplier Details
  31. 35. Vehicle Rate Details
  32. 36. <ul><li>Trip Menu </li></ul><ul><ul><li>Trip Master: Trip details </li></ul></ul><ul><ul><li>Incident: Eventuality details </li></ul></ul><ul><ul><li>Billing: Payment details </li></ul></ul><ul><ul><li>Advance Bill Generation: Advance payment details </li></ul></ul><ul><ul><li>Transit Points: Route transit details </li></ul></ul><ul><ul><li>Invoice: Consignor/consignee bill details </li></ul></ul>
  33. 38. Trip Details
  34. 39. Eventuality Details
  35. 40. Payment Details
  36. 41. Advance Payment Details
  37. 42. Route Transit Details
  38. 43. Bill Details
  39. 44. <ul><li>Maintenance Menu </li></ul><ul><ul><li>Workshop: Spares inventory details </li></ul></ul><ul><ul><li>Bills Received: Bills status details </li></ul></ul><ul><ul><li>Service Job Code Details: Vehicle job details </li></ul></ul><ul><ul><li>Spares Usage: Spares issue details </li></ul></ul><ul><ul><li>Fuel: Fuel usage details </li></ul></ul><ul><ul><li>Tyre: Tyre performance details </li></ul></ul>
  40. 46. Spares Inventory Details
  41. 47. Bills Status Details
  42. 48. Vehicle Job Details
  43. 49. Spares Issue Details
  44. 50. Fuel Usage Details
  45. 51. Tyre Performance Details
  46. 52. <ul><li>Employee Menu </li></ul><ul><ul><li>Employee details such as: </li></ul></ul><ul><ul><ul><li>Contact details </li></ul></ul></ul><ul><ul><ul><li>Monetary transactions </li></ul></ul></ul><ul><ul><ul><li>Leave </li></ul></ul></ul><ul><ul><ul><li>Driving license information </li></ul></ul></ul>
  47. 54. Employee Details
  48. 55. Driving License Details
  49. 57. <ul><li>Consignor Menu </li></ul><ul><ul><li>Consignor: Consignor/consignee details </li></ul></ul><ul><ul><li>Consigner Agreement: Consignor – fleet operator agreement details </li></ul></ul><ul><ul><li>Add Contract Rate: Consignor – fleet operator contract details </li></ul></ul><ul><ul><li>Add Damage Charge: Damage information details </li></ul></ul>
  50. 58. Consignor/Consignee Details
  51. 59. Consignor-Fleet Operator Agreement Details
  52. 60. Consignor-Fleet Operator Contract Details
  53. 61. Damage Information Details
  54. 62. <ul><li>Sample Reports </li></ul><ul><ul><li>Vehicle Operation Expense Details </li></ul></ul><ul><ul><li>Vehicle Profitability Details </li></ul></ul><ul><ul><li>Vehicle Status Details </li></ul></ul>
  55. 63. Report on Vehicle Operation Expense
  56. 64. Report on Vehicle Profitability
  57. 65. Report on Vehicle Status
  58. 66. <ul><li>Information Records </li></ul><ul><ul><li>Contact Management: Miscellaneous contacts details </li></ul></ul><ul><ul><li>Expense Parameter: Expense category details </li></ul></ul><ul><ul><li>Garage Station: Garage information details </li></ul></ul><ul><ul><li>Fuel Station: Fuel station details </li></ul></ul>
  59. 67. Miscellaneous Contact Details
  60. 68. Expense Category Details
  61. 69. Garage Information Details
  62. 70. Fuel Station Details
  63. 71. Benefits of FMS
  64. 72. <ul><li>Improved cost control </li></ul><ul><li>Trips scheduling based on driver/vehicle availability </li></ul><ul><li>Reduced vehicle downtime </li></ul><ul><li>Vehicle tracking facility </li></ul><ul><li>Reduced paperwork </li></ul><ul><li>More efficient administration results </li></ul><ul><li>Optimization of service intervals </li></ul><ul><li>Exhaustive reporting system on all </li></ul><ul><li>Reduced spares pilferage </li></ul><ul><li>Timely reminders eliminate lapsing of vital documents like Insurance, permits, driving license </li></ul><ul><li>Easy availability of eventuality details </li></ul><ul><li>Good information base for future vehicle acquisitions </li></ul><ul><li>Greater resale value due to better record and preventive maintenance schedules </li></ul>
  65. 73. Thank you