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Agenda About Mecosoft Fleet Management System (FMS) FMS Process Flow FMS Menu Flow Benefits of FMS

Agenda

About Mecosoft

Fleet Management System (FMS)

FMS Process Flow

FMS Menu Flow

Benefits of FMS

About Mecosoft

Mecosoft Systems Offering IT solutions since 2000 Current focus: e-business and enterprise application integration solutions Core expertise in Supply Chain Management solutions International Offices in Brunei, Hong Kong,Chennai Development centre in Chennai

Offering IT solutions since 2000

Current focus: e-business and enterprise application integration solutions

Core expertise in Supply Chain Management solutions

International Offices in Brunei, Hong Kong,Chennai

Development centre in Chennai

Our supply chain management solutions are E-Proc: Web-based procurement software which automates the entire purchase process Fleet Management System (FMS): A package that automates the work process of a fleet operator Dealer Network Automation (DNA): A package that automates and integrates any dealership-oriented industry Call Centre Solution: This solution allows better and faster management of customers for long-term relationships Mecosoft Systems

Our supply chain management solutions are

E-Proc: Web-based procurement software which automates the entire purchase process

Fleet Management System (FMS): A package that automates the work process of a fleet operator

Dealer Network Automation (DNA): A package that automates and integrates any dealership-oriented industry

Call Centre Solution: This solution allows better and faster management of customers for long-term relationships

Our other business offerings include: Projects: Customised solutions specific to enterprise requirements: intranet/extranet solutions, websites etc Professional Services: Outsourcing of our skill sets Mecosoft Systems

Our other business offerings include:

Projects:

Customised solutions specific to enterprise requirements: intranet/extranet solutions, websites etc

Professional Services:

Outsourcing of our skill sets

Fleet Management System (FMS)

Fleet Management System will help a fleet operator: Manage inventory of vehicles Monitor maintenance cost of vehicles Track and schedule shipments Generate bills for trips undertaken or shipments delivered Evaluate human resource About FMS

Fleet Management System will help a fleet operator:

Manage inventory of vehicles

Monitor maintenance cost of vehicles

Track and schedule shipments

Generate bills for trips undertaken or shipments delivered

Evaluate human resource

Inventory Management: Database of vehicles: Purchase (new/old/leased/HP etc) Registration/Insurance/Road Tax/State Permit List of dealers and financiers, etc Maintenance Management Maintenance work for each vehicle in-house/on trip Fuel and tyre expenses Longevity of tyre Workshop Management Management of in-house workshop Maintains spares inventory Tracks the spares usage Features

Inventory Management: Database of vehicles:

Purchase (new/old/leased/HP etc)

Registration/Insurance/Road Tax/State Permit

List of dealers and financiers, etc

Maintenance Management

Maintenance work for each vehicle in-house/on trip

Fuel and tyre expenses

Longevity of tyre

Workshop Management

Management of in-house workshop

Maintains spares inventory

Tracks the spares usage

Trip Management Vehicle tracking Details of the consignors, goods and consignee Trip monitoring Assigning of vehicle/driver based on availability Management of multiple consignees in a single trip Management of more than 1 consignor in 1 vehicle Monitoring route expenses like tolls, taxes, fines, etc Tracks turn around time, transit time and transit damage Records eventuality details Features…

Trip Management

Vehicle tracking

Details of the consignors, goods and consignee

Trip monitoring

Assigning of vehicle/driver based on availability

Management of multiple consignees in a single trip

Management of more than 1 consignor in 1 vehicle

Monitoring route expenses like tolls, taxes, fines, etc

Tracks turn around time, transit time and transit damage

Records eventuality details

Employee/Driver Management Employee record management: driving records/medical history, qualifications, salary, leave etc Management of monetary transactions between employee and company Measures driver performance/RoI per driver Billings and Payment Management Bill generation for trips/consignors Incentive/penalty computing Bill status monitoring: pending, partly paid, cleared Deviation calculation in turn around time and transit time Features…

Employee/Driver Management

Employee record management: driving records/medical history, qualifications, salary, leave etc

Management of monetary transactions between employee and company

Measures driver performance/RoI per driver

Billings and Payment Management

Bill generation for trips/consignors

Incentive/penalty computing

Bill status monitoring: pending, partly paid, cleared

Deviation calculation in turn around time and transit time

Reports Generation On individual and all drivers - RoI Number of kms driven Number of accidents/eventualities Amount of road maintenance cost claimed Number of days on leave Trip record: % on schedule, % of damage to consignment Features…

Reports Generation

On individual and all drivers - RoI

Number of kms driven

Number of accidents/eventualities

Amount of road maintenance cost claimed

Number of days on leave

Trip record: % on schedule, % of damage to consignment

Reports Generation… On individual and all vehicles – RoI Breakdown history Average monthly/annual maintenance cost and expenditure per kilometer Total downtime for a vehicle for a particular period Total holding time for a vehicle for a consignor Details of vehicles based on age (>n years) and cost per kilometer (> Rs x) Break-up of vehicles on a particular model Vehicle availability for a given date Listing of vehicles due for document renewals (FC/ Insurance) and service Features…

Reports Generation…

On individual and all vehicles – RoI

Breakdown history

Average monthly/annual maintenance cost and expenditure per kilometer

Total downtime for a vehicle for a particular period

Total holding time for a vehicle for a consignor

Details of vehicles based on age (>n years) and cost per kilometer (> Rs x)

Break-up of vehicles on a particular model

Vehicle availability for a given date

Listing of vehicles due for document renewals (FC/ Insurance) and service

Reports Generation… Consignor-wise Listing of consignor with income generation > Rs X Largest income generating consignor Payment-wise Pending/received payments – period/consignor Payment record per consignor Trip-wise Total number of trips before/on schedule/delayed Number of trips with multiple loads-consignors/ consignees Number of damage free deliveries Total incentive/penalty for a period/consignor Features…

Reports Generation…

Consignor-wise

Listing of consignor with income generation > Rs X

Largest income generating consignor

Payment-wise

Pending/received payments – period/consignor

Payment record per consignor

Trip-wise

Total number of trips before/on schedule/delayed

Number of trips with multiple loads-consignors/ consignees

Number of damage free deliveries

Total incentive/penalty for a period/consignor

FMS Process Flow

FMS Menu Flow

Master Records Menu Employee Employee/driver details Route Route details Item Load category details

Master Records Menu

Employee

Employee/driver details

Route

Route details

Item

Load category details

Employee Details

Route Details

Load Category Details

Fleet Menu Inventory: Fleet details; eg: Free Service Road Tax State Permit Fitness Certificate Finance Lessor: Fleet finance details; eg: Hypothecation Lease Details Vendor: Vehicle/spare supplier details eg: Vehicle Rate Details

Fleet Menu

Inventory: Fleet details; eg:

Free Service

Road Tax

State Permit

Fitness Certificate

Finance Lessor: Fleet finance details; eg:

Hypothecation

Lease Details

Vendor: Vehicle/spare supplier details eg:

Vehicle Rate Details

Fleet Details

Free Service

Road Tax

Permits

Fitness Certificate

Fleet Finance Details

Hypothecation

Lease Details

Vehicle/Spare Supplier Details

Vehicle Rate Details

Trip Menu Trip Master: Trip details Incident: Eventuality details Billing: Payment details Advance Bill Generation: Advance payment details Transit Points: Route transit details Invoice: Consignor/consignee bill details

Trip Menu

Trip Master: Trip details

Incident: Eventuality details

Billing: Payment details

Advance Bill Generation: Advance payment details

Transit Points: Route transit details

Invoice: Consignor/consignee bill details

Trip Details

Eventuality Details

Payment Details

Advance Payment Details

Route Transit Details

Bill Details

Maintenance Menu Workshop: Spares inventory details Bills Received: Bills status details Service Job Code Details: Vehicle job details Spares Usage: Spares issue details Fuel: Fuel usage details Tyre: Tyre performance details

Maintenance Menu

Workshop: Spares inventory details

Bills Received: Bills status details

Service Job Code Details: Vehicle job details

Spares Usage: Spares issue details

Fuel: Fuel usage details

Tyre: Tyre performance details

Spares Inventory Details

Bills Status Details

Vehicle Job Details

Spares Issue Details

Fuel Usage Details

Tyre Performance Details

Employee Menu Employee details such as: Contact details Monetary transactions Leave Driving license information

Employee Menu

Employee details such as:

Contact details

Monetary transactions

Leave

Driving license information

Employee Details

Driving License Details

Consignor Menu Consignor: Consignor/consignee details Consigner Agreement: Consignor – fleet operator agreement details Add Contract Rate: Consignor – fleet operator contract details Add Damage Charge: Damage information details

Consignor Menu

Consignor: Consignor/consignee details

Consigner Agreement: Consignor – fleet operator agreement details

Add Contract Rate: Consignor – fleet operator contract details

Add Damage Charge: Damage information details

Consignor/Consignee Details

Consignor-Fleet Operator Agreement Details

Consignor-Fleet Operator Contract Details

Damage Information Details

Sample Reports Vehicle Operation Expense Details Vehicle Profitability Details Vehicle Status Details

Sample Reports

Vehicle Operation Expense Details

Vehicle Profitability Details

Vehicle Status Details

Report on Vehicle Operation Expense

Report on Vehicle Profitability

Report on Vehicle Status

Information Records Contact Management: Miscellaneous contacts details Expense Parameter: Expense category details Garage Station: Garage information details Fuel Station: Fuel station details

Information Records

Contact Management: Miscellaneous contacts details

Expense Parameter: Expense category details

Garage Station: Garage information details

Fuel Station: Fuel station details

Miscellaneous Contact Details

Expense Category Details

Garage Information Details

Fuel Station Details

Benefits of FMS

Improved cost control Trips scheduling based on driver/vehicle availability Reduced vehicle downtime Vehicle tracking facility Reduced paperwork More efficient administration results Optimization of service intervals Exhaustive reporting system on all Reduced spares pilferage Timely reminders eliminate lapsing of vital documents like Insurance, permits, driving license Easy availability of eventuality details Good information base for future vehicle acquisitions Greater resale value due to better record and preventive maintenance schedules

Improved cost control

Trips scheduling based on driver/vehicle availability

Reduced vehicle downtime

Vehicle tracking facility

Reduced paperwork

More efficient administration results

Optimization of service intervals

Exhaustive reporting system on all

Reduced spares pilferage

Timely reminders eliminate lapsing of vital documents like Insurance, permits, driving license

Easy availability of eventuality details

Good information base for future vehicle acquisitions

Greater resale value due to better record and preventive maintenance schedules

Thank you