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Collaboration Solutions for Nonprofits

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PowerPoint Slide decks of what to consider when selecting an appropriate collaboration tools for your nonprofit.

PowerPoint Slide decks of what to consider when selecting an appropriate collaboration tools for your nonprofit.

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  • Collabtive,PHPEasy ProjectEgroupwarePhpCollab
  • Transcript

    • 1. Collaboration Solutions
    • 2. About HandsOn Tech HandsOn Tech is a national AmeriCorps program funded in partnership with: • Google • Points of Light Foundation • The Corporation of National Community service About 501 Commons First Stop for Nonprofits • Technology Services • Financial Services • Human Resources Services • Management Consulting Services For more info: 501 Commons.org
    • 3. Most requested – information about: • Calendaring • Version Control • Email featuring notifications for collaborators and reply in email • Want a tool that all staff can use. • Ease of use – no tutoring • Projects in one place Barriers: • Money • Adoption issues • Existing/outdated tools • Choosing the right tool
    • 4. A quick exercise
    • 5. Collaboration: Definition  Oxford advanced Dictionary - the act of working with another person or group of people to create or produce something It was a collaboration that produced extremely useful results.  Elements:  Multiple people  Common Goal  Create value  Sum of parts > whole
    • 6. Collaboration: elements Project Knowledge Mgmt Internal / External Access to material Security– Taxonomy Governance
    • 7. To collaborate or not?
    • 8. What are the considerations?  Goals  People  Process  Technology
    • 9. Is your work – Hierarchical / Process Oriented ? Me You Me Someone You Me someone else You
    • 10. Or is it more project oriented ?
    • 11. Collaboration Tools: Typical Features  Unified Communications  Calendars  Project Management  Workflow  Document Management  Versioning  Task Management  Social  Wiki  Web Publishing  List Management – Donors, volunteers…  Discussion lists  Blog  Surveys  Time Tracking
    • 12. So what are the attributes that affect your decision ?  OpenSource vs proprietary  This is a licensing issue – Most open source are licensed by some type of license that says you can modify and distribute but can’t charge for original  On Premises/ Hosted  This distinction is where the product is installed – your server vs. someone else’s  SAAS/PAAS  This distinction is more around how data is managed
    • 13. So what drivers should you consider ?  With all software total cost of ownership has to be considered –  Purchase price, license fees, Hardware, integration, support, and internal support, training, upgrades, security, internal vs external users….  The most important are probably the ones you are weakest in  if you have no budget= you can’t purchase,  if you have no IT staff= you can’t support…  Planning and budgeting for these investments will be essential moving forward  Every purchase involves some compromise – prioritize “must- have” list
    • 14. Current State - Proprietary Leaders – Microsoft Share Point, IBM / Lotus / Domino Google Apps Central Desktop Base Camp ASANA Teambox Zoho Podio
    • 15. OpenSource Tools  More project / task oriented  Not as robust generally  Require technical knowledge to set up and maintain
    • 16. Share Point  Comprehensive and customizable  Takes time & knowledge  Integrated with O365  Pricing
    • 17. Google Apps  Free (with Google Apps for Nonprofits)  Not as easily integrated with other collaboration solutions  Cloud based  Designed for “sharing”  Google Centric
    • 18. Basecamp  Project oriented  Cloud Based  Agile development  Not a generalized Repository  Limited Security  Great for sharing  Some calendaring limitations  Price: $20-150/mo
    • 19. Asana  Task / Project oriented  Similar to Basecamp  Can link to Google drive  Lots of chrome extensions  Price: Free (<15 members) – $800/mo for 100 members
    • 20. Online Meeting Tools  WebEx  Readytalk  GotoMeeting  Skype  Lync (integrated with O365)  Join.me
    • 21. Resources We can help you further! • For info on: o Future workshops on technological applications, social media methods, and other topics o Participating in a free tech assessment of your nonprofit • Contact us: vistatech@501Commons.org

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