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EPC Group SharePoint ROI Business Value Case Study - SharePoint Consulting

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EPC Group SharePoint ROI Business Value Case Study - Nation's Leading SharePoint Consulting Firm - SharePoint Consulting Services - SharePoint ROI Case Study from EPC Group.net

EPC Group SharePoint ROI Business Value Case Study - Nation's Leading SharePoint Consulting Firm - SharePoint Consulting Services - SharePoint ROI Case Study from EPC Group.net

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  • 1. EPC Group’s SharePoint Business Value ROI Study Example Cost Savings on Compliance Related Actives Alone“Study of Opportunities Available to Further Leverage Microsoft SharePoint within “Company A” Confidential – Courtesy of EPC Group.net
  • 2. Executive SummaryObjectives and ScopeApproachCurrent State ResultsRecommendations Confidential – Courtesy of EPC Group.net
  • 3. Executive SummaryBackgroundMicrosoft SharePoint can be utilized to facilitate collaboration, serve as a document contentrepository, and enhance processes through workflow and automation, among others. Success withapplying SharePoint to manual and paper-based business activities has been realized by both largeand small organizations in many different industries. Company A’s implementation of SharePoint inthe IT organization can be leveraged more broadly in the company for a variety of benefits.Working with Company A’s management, EPC Group has completed a study to identifyopportunities to derive additional value from SOX compliance processes. The study focused onestimating the value potential of each of the opportunities through an analytical approach thatemploys both qualitative and quantitative techniques. Confidential – Courtesy of EPC Group.net
  • 4. ObjectivesThe objectives for this study were: Aggregate, organize, summarize, and analyze information surrounding compliance processes using a “cost of compliance” approach: Identify areas for improvement based on criteria and prioritization guidelines established by management; and Provide recommendations for improvement with respect to compliance processes Scope The scope for the study was limited to SOX compliance processes for Company A only (i.e. excluding Quail Tools). Process and control owners participated in interviews and provided relevant SOX compliance process information to serve as a basis for the study. Process and control owners played an important role in the study by identifying potential areas for improvement, based upon their knowledge and familiarity of the related SOX compliance activities in their purview. Confidential – Courtesy of EPC Group.net
  • 5. Key Exclusions: All (Company A) Tools processes Company A processes related to Engineering and Operations Certain aspects of in-scope SOX compliance processes – For example, the study focused mainly on A/R activities at Company A’s location, and excluded A/R processes conducted at field offices.Approach This EPC Group study included SOX compliance processes for accounts payable, accounts receivable, analyze and reconcile, financial management reporting, fixed assets and inventory, procurements, tax compliance, and information technology. Based upon insights provided by the associated process and control owners, we applied qualitative and quantitative techniques to identify improvement opportunities, which represent enhancement to existing SOX compliance processes made possible by the capabilities of SharePoint. Confidential – Courtesy of EPC Group.net
  • 6. Improvement opportunities were rated using criteria such as the estimated difficulty of implementation and the potential value to be derived. EPC Group’s study concluded with the conceptualization of a potential future state SharePoint environment where the improvement opportunities are implemented; the time and cost of the related SOX compliance processes are reduced; and additional value may be derived from the personnel, processes, or data.Considerations Company A may consider the risks associated with the implementation changes. These include buy are not limited to: the resistance to change based upon company culture; transition to a model that involves increased electronic document processing; the need to update process and control documentation; and the technical knowledge and staff competencies required to build, deploy, maintain, and operate SharePoint. In leveraging SharePoint more widely, it may be necessary to purchase more SharePoint Client Access Licenses (CALs). It may also be necessary for Company A to continue contracting SharePoint implementation consultants, given the nature of technical work often required in programming expanded SharePoint functionality. The continued enhancement and maintenance of the SharePoint environment may drive additional costs not currently accounted for.ResultsOur study revealed that a number of the areas reviewed are amenable to enhancement throughthe use of SharePoint. In fact, many of the personnel involved with our discussions expressed adesire to have access to the conveniences provided by potential enhancements to the associatedSOX compliance processes. Company A may consider potential improvement opportunities in other Confidential – Courtesy of EPC Group.net
  • 7. business processes not addressed in the analysis. Given the variety of improvement opportunitiesidentified for the SOX compliance processes reviewed, similar results may be achieved well beyondthe scope of our analysis. Confidential – Courtesy of EPC Group.net
  • 8. Confidential – Courtesy of EPC Group.net
  • 9. EPC Group’s Objectives and ScopeConfidential – Courtesy of EPC Group.net
  • 10. Objectives The objectives of this engagement are to assist Company A with identifying opportunities to achieve additional value in the processes used to manage documents associated with their compliance efforts, in particular where Microsoft SharePoint technology can assist in controlling, automating, and enabling SOX compliance. EPC Group plans to estimate the value potential of each of these opportunities through an analytical approach that employs both qualitative and quantitative techniques. A broad summary of our objectives follow: o Aggregate, organize, summarize and analyze information surrounding compliance processes using a “cost of compliance” approach; o Identify areas for improvement based on criteria and prioritization guidelines established by Company A management; andProvide recommendations for technological improvements with respect to compliance processes.Scope Our analysis is limited to compliance process information relating to Company A’s Sarbanes-Oxley compliance efforts obtained from management and process and control owners regarding areas with potential for improvement. The department heads were directed to consider all business processes within their departments that relies on approvals, flow, and/or archiving of forms (i.e., paper documentation) in support of SOX compliance efforts. Department heads were also asked to think about all compliance efforts that require collaboration of multiple parties and documentation of their interactions. The information provided by the department heads served as a starting point for our interview, which aimed to further develop the hypothesis and identify opportunities for enhancement with the use of SharePoint. Confidential – Courtesy of EPC Group.net
  • 11. EPC Group’s ApproachConfidential – Courtesy of EPC Group.net
  • 12. Based on initial direction from Management and the department heads’ self-identified potential improvementareas, the following diagram illustrates the SOX compliance components where EPC Group focused the efforts ofthe engagement. Components highlighted in yellow represented areas of focus, while components in gray werenot included, per Management’s instruction. The SOX compliance components below are based on theframework currently in place at Company A. Although not a core component, EPC Group also included InternalAudit in its review. Confidential – Courtesy of EPC Group.net
  • 13. Current State ResultsConfidential – Courtesy of EPC Group.net
  • 14. Confidential – Courtesy of EPC Group.net
  • 15. Confidential – Courtesy of EPC Group.net
  • 16. Confidential – Courtesy of EPC Group.net
  • 17. Confidential – Courtesy of EPC Group.net
  • 18. Confidential – Courtesy of EPC Group.net
  • 19. Confidential – Courtesy of EPC Group.net
  • 20. Confidential – Courtesy of EPC Group.net
  • 21. EPC Group’s RecommendationsConfidential – Courtesy of EPC Group.net
  • 22. Confidential – Courtesy of EPC Group.net
  • 23. Confidential – Courtesy of EPC Group.net
  • 24. Confidential – Courtesy of EPC Group.net
  • 25. Confidential – Courtesy of EPC Group.net
  • 26. Confidential – Courtesy of EPC Group.net
  • 27. Confidential – Courtesy of EPC Group.net
  • 28. Confidential – Courtesy of EPC Group.net
  • 29. Thousands of Hours Saved Per Year on Compliance Related Tasks Alone Confidential – Courtesy of EPC Group.net
  • 30. $317,150 Saved Per Year on Compliance Related Tasks Alone Confidential – Courtesy of EPC Group.net

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