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Case Study:

Drupal in the
K-12 Business Office
by Erin Clerico
drupal.org: erinclerico
erin@clerico.com

Monday, October 2...
Monday, October 28, 13
KCSOS

Drupal in the
K-12 Business Office

• County Offices of Education:
• Serve California K-12 school districts
and the p...
KCSOS

Drupal in the
K-12 Business Office

• Curriculum services
• Special education classrooms
• Court & Community Schools...
KCSOS

Drupal in the
K-12 Business Office

• Business & Management services
• District financial & accountability services
•...
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Software Categories

Drupal in the
K-12 Business Office

• CMS, Facilitate communication
• Track employee activity
• Plan/t...
Software in use

Drupal in the
K-12 Business Office

• Most divisions currently have loads

of vertical software in place t...
Vendor Solutions

Drupal in the
K-12 Business Office

• Custom and Vertical Applications
• Access & .NET based solutions
• ...
It’s (still) Alive!

• Remote Desktop

drupal.org: erinclerico • erin@clerico.com
Monday, October 28, 13

Drupal in the
K-...
Common Complaints

Drupal in the
K-12 Business Office

• Not web enabled
• Vendor non-responsive to feature requests
• Horr...
Software Gaps

Drupal in the
K-12 Business Office

• Gaps in software functionality are filled
with human hands

drupal.org:...
Software Gaps

Drupal in the
K-12 Business Office

• Gaps in software functionality are filled
with human hands

• Clipboard...
Software Gaps

Drupal in the
K-12 Business Office

• Users develop bad habits about storing

data - many use their workstat...
Software Gaps

Drupal in the
K-12 Business Office

• Users develop bad habits about storing

data - many use their workstat...
Clunky Workflows

Drupal in the
K-12 Business Office

• Admin staff is expensive
• Data not captured in real-time
• Data may...
Well Meaning Staff

Drupal in the
K-12 Business Office

• Sometimes an application is developed by
staff in Access or FileM...
Well Meaning Staff

Drupal in the
K-12 Business Office

• The need for streamlining operations

combined with the promise o...
Well Meaning Staff

Drupal in the
K-12 Business Office

• Staff developed solutions lack any best

practices and begin to d...
Well Meaning Staff

Drupal in the
K-12 Business Office

• An inefficient workflow soon becomes
entrenched and critical

drupa...
Well Meaning Staff

Drupal in the
K-12 Business Office

• Since there is no deployment strategy or
continuous integration s...
Funding Leaks

Drupal in the
K-12 Business Office

• Staff developed solutions have an
continuously increasing cost

•

Dif...
Why do it this way?

Drupal in the
K-12 Business Office

• Division administrators get what they
want when they want it

dr...
Why do it this way?

Drupal in the
K-12 Business Office

• Local control - direct staff have best

understanding of needs a...
Why do it this way?

Drupal in the
K-12 Business Office

• An ever-increasing workload against
shrinking staffing levels

dr...
Why do it this way?

• Ignorance of the complexity of

Drupal in the
K-12 Business Office

delivering secure, useful applic...
Monday, October 28, 13
Common Complaints

• Not web enabled

drupal.org: erinclerico • erin@clerico.com
Monday, October 28, 13

Drupal in the
K-1...
Common Complaints

• Not web enabled
• Platform dependent
•
•
•

Access
Filemaker Pro
FoxPro

drupal.org: erinclerico • er...
Common Complaints

Drupal in the
K-12 Business Office

• Not web enabled
• Platform dependent
• Not flexible - staff that bu...
Common Complaints

Drupal in the
K-12 Business Office

• Not web enabled
• Platform dependent
• Not flexible - staff that bu...
Common Complaints

Drupal in the
K-12 Business Office

• Not web enabled
• Platform dependent
• Not flexible - staff that bu...
Time to Reboot!

Drupal in the
K-12 Business Office

• Stop wasting time and money on ineffective
work-flows

drupal.org: er...
Time to Reboot!

Drupal in the
K-12 Business Office

• Stop propping-up dead-end technologies

and serve our customers bett...
Time to Reboot!

Drupal in the
K-12 Business Office

• Stop putting up with systems that don’t

interact with each other an...
Time to Reboot!

Drupal in the
K-12 Business Office

• Stop the institutional brain-drain by

standardizing needed work-flow...
Strategic Goals

Drupal in the
K-12 Business Office

• Better customer service and quality control

drupal.org: erinclerico...
Strategic Goals

Drupal in the
K-12 Business Office

• Better customer service and quality control
• Economical and timely ...
Strategic Goals

Drupal in the
K-12 Business Office

• Better customer service and quality control
• Economical and timely ...
Strategic Goals

Drupal in the
K-12 Business Office

• Better customer service and quality control
• Economical and timely ...
Strategic Goals

Drupal in the
K-12 Business Office

•
•

Better customer service and quality control

•

Fully embrace ope...
Tactical Plan

Drupal in the
K-12 Business Office

• Select a web-based development platform
• Develop engineering staff co...
Tactical Plan

Drupal in the
K-12 Business Office

• Establish Agile development practices to
manage and execute new projec...
Tactical Plan

Drupal in the
K-12 Business Office

• Establish Agile development practices to
manage and execute new projec...
Tactical Plan

Drupal in the
K-12 Business Office

•

Establish Agile development practices to
manage and execute new proje...
Platform Selection

Drupal in the
K-12 Business Office

• Evaluate popular web development
platforms

• Open Source
• Built...
WordPress pros

Drupal in the
K-12 Business Office

• Our web team uses it
• Trillions and Trillions of users
• Looks super...
WordPress pros

Drupal in the
K-12 Business Office

• Mature, active code-base
• Active community
• WordPress plugins are l...
WordPress cons

Drupal in the
K-12 Business Office

• Sparse developer APIs as contrasted to
competing platforms

• Modules...
WordPress cons

Drupal in the
K-12 Business Office

• Modules space seemed untamed - too

many pay-for-play solutions and o...
Joomla

• No

drupal.org: erinclerico • erin@clerico.com
Monday, October 28, 13

Drupal in the
K-12 Business Office
Ruby on Rails pros

Drupal in the
K-12 Business Office

• The Ruby language
• Sweet MVC organization of code
• Thriving com...
Ruby on Rails cons

Drupal in the
K-12 Business Office

• Deployment best practices always seemed
a little murky

• Not eno...
.NET

Drupal in the
K-12 Business Office

• Not open source
• Looks more like the past than the future
• Promotes platform ...
Drupal pros

Drupal in the
K-12 Business Office

•

Rich and Powerful internal API structure for
custom development

•

Man...
Drupal pros

Drupal in the
K-12 Business Office

• Enterprise-class deployment model
supports

• Scaling
• Replication of s...
Drupal pros

Drupal in the
K-12 Business Office

•

Amazing community with regular, organized
outreach to assist with staff...
Drupal pros
•
•
•
•
•
•
•

Great CMS capabilities
Views
Rules
Context Module
Drush
Panels
Aegir
drupal.org: erinclerico • ...
DrupalCons
•
•
•

Antwerp: February 24-26 ’05, Belgium
Portland: August 1-8 ’05, Oregon, USA
Amsterdam: October 17-21 ’05,...
Drupal cons

Drupal in the
K-12 Business Office

• Steep learning curve
• Requires assembly before play
• Some key modules ...
Hands Down!

drupal.org: erinclerico • erin@clerico.com
Monday, October 28, 13

Drupal in the
K-12 Business Office
Staff Development

Drupal in the
K-12 Business Office

• Regularly attended Drupal meetups in the
Los Angeles Area

• group...
Staff Development

• Attended Drupal Camps
• Drupal Camp LA
• BADCamp

drupal.org: erinclerico • erin@clerico.com
Monday, ...
Staff Development

Drupal in the
K-12 Business Office

• Used a subscription based Drupal learning
site called buildmodule....
Drupal Deployment

Drupal in the
K-12 Business Office

• Aegir based Drupal site management
• Create and deploy new sites a...
Drupal Deployment

Drupal in the
K-12 Business Office

• Aegir based Drupal site management
• Create and deploy new sites a...
Drupal Deployment

Drupal in the
K-12 Business Office

• Aegir based Drupal site management
• Create and deploy new sites a...
Agile Development

Drupal in the
K-12 Business Office

• Drupal allows for rapid builds of complex

work flows and interface...
Agile Development

Drupal in the
K-12 Business Office

• Aegir deployment allows devs to post new

development builds for i...
Agile Development

Drupal in the
K-12 Business Office

• Project management on our own
Redmine server

http://www.redmine.o...
Agile Development

Drupal in the
K-12 Business Office

• Git version control
• BitBucket.org
• Private repos
• Sandbox proj...
Cost Recovery Model

Drupal in the
K-12 Business Office

• Aegir deployment allows economical

deployment and management of...
Cost Recovery Model

Drupal in the
K-12 Business Office

• Aegir deployment allows economical

deployment and management of...
Cost Recovery Model

Drupal in the
K-12 Business Office

• Aegir deployment allows rapid deployment
of developed solutions ...
Our First Project

Drupal in the
K-12 Business Office

• Central Kitchen Ordering System
• Kitchen manager was retiring
• P...
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Monday, October 28, 13
Organizational Buy-in

Drupal in the
K-12 Business Office

• Presented our first project to our
Technology Advisory Group

•...
Organizational Buy-in

• Drupal Fridays!

drupal.org: erinclerico • erin@clerico.com
Monday, October 28, 13

Drupal in the...
New Projects

Drupal in the
K-12 Business Office

• Asset Tracker
• Tracks workstations and users for help
desk techs

drup...
New Projects

Drupal in the
K-12 Business Office

• BusLogger
• Track in-service spare busses
• Track available substitute ...
New Projects

Drupal in the
K-12 Business Office

• Staff Tracker
• Satisfies ‘fund accounting’ reporting needs
when staff a...
New Projects

Drupal in the
K-12 Business Office

• Online Training
• Short and simple compliance training
• Complete one b...
Skilled Drupal Workers

Drupal in the
K-12 Business Office

• We have very few skilled Drupal site

builders and developers...
Skilled Drupal Workers

Drupal in the
K-12 Business Office

With a venue provided
by the Kern County
Superintendent of
Scho...
Essential Tools
• Modules for

data-basey stuff

•
•
•
•
•

Views
EVA
Embed Views
Views Filed View
Entity, Entity Referenc...
Essential Tools
• User Interface/Theming
• CKEditor
• Field Group
• Node form Settings
• Zurb-Foundation
• Zen
• SASS/Comp...
Essential Tools
•

Devel/Admin/Deploy

•
•
•
•
•
•
•
•

Features + Strongarm
Backup Migrate
Feeds module
Migrate Module
De...
Essential Tools

Drupal in the
K-12 Business Office

• Staff development
• BuildAModule.com
• groups.drupal.org
• Drupal Ca...
Thank you

drupal.org: erinclerico • erin@clerico.com
Monday, October 28, 13

Drupal in the
K-12 Business Office
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Drupal in the California K12 Business Office

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A case study showing the rationale for the selection of Drupal 7 as a platform to build small and medium business office productivity applications for the Kern County Superintendent of Schools in California. First presented at BADCamp October 27, 2013 by Erin Clerico (Drupal.org: erinclerico).

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Transcript of "Drupal in the California K12 Business Office"

  1. 1. Case Study: Drupal in the K-12 Business Office by Erin Clerico drupal.org: erinclerico erin@clerico.com Monday, October 28, 13
  2. 2. Monday, October 28, 13
  3. 3. KCSOS Drupal in the K-12 Business Office • County Offices of Education: • Serve California K-12 school districts and the public • Save millions of dollars with centralized services and purchasing consortiums • The COE system facilitates the local control of schools in California drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  4. 4. KCSOS Drupal in the K-12 Business Office • Curriculum services • Special education classrooms • Court & Community Schools, Valley Oaks Charter School • CALM Zoo, Camp KEEP Cambria • New teacher mentoring and certification drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  5. 5. KCSOS Drupal in the K-12 Business Office • Business & Management services • District financial & accountability services • Payroll services • Training for new school administrators • Host several large Joint Powers Authority (JPA) purchasing consortiums drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  6. 6. Monday, October 28, 13
  7. 7. Monday, October 28, 13
  8. 8. Monday, October 28, 13
  9. 9. Monday, October 28, 13
  10. 10. Monday, October 28, 13
  11. 11. Monday, October 28, 13
  12. 12. Monday, October 28, 13
  13. 13. Software Categories Drupal in the K-12 Business Office • CMS, Facilitate communication • Track employee activity • Plan/track resource utilization • Enable and track dependent work-flows • Data warehouse drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  14. 14. Software in use Drupal in the K-12 Business Office • Most divisions currently have loads of vertical software in place to handle their primary mission • Some very good • ...and some veeery bad • Most not web enabled drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  15. 15. Vendor Solutions Drupal in the K-12 Business Office • Custom and Vertical Applications • Access & .NET based solutions • Microsoft dominates the mindshare of California K-12 business administrators • Developers of vertical solutions include many amateurs drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  16. 16. It’s (still) Alive! • Remote Desktop drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  17. 17. Common Complaints Drupal in the K-12 Business Office • Not web enabled • Vendor non-responsive to feature requests • Horrible UI drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  18. 18. Software Gaps Drupal in the K-12 Business Office • Gaps in software functionality are filled with human hands drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  19. 19. Software Gaps Drupal in the K-12 Business Office • Gaps in software functionality are filled with human hands • Clipboards, card files, binders & staplers • Excel + Cut + Paste + Word + Print... drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  20. 20. Software Gaps Drupal in the K-12 Business Office • Users develop bad habits about storing data - many use their workstations or email boxes drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  21. 21. Software Gaps Drupal in the K-12 Business Office • Users develop bad habits about storing data - many use their workstations or email boxes • Results in data-loss and sometimes security issues drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  22. 22. Clunky Workflows Drupal in the K-12 Business Office • Admin staff is expensive • Data not captured in real-time • Data may not get backed up on local workstations • Retiring staff take knowledge of key processes with them drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  23. 23. Well Meaning Staff Drupal in the K-12 Business Office • Sometimes an application is developed by staff in Access or FileMaker Pro drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  24. 24. Well Meaning Staff Drupal in the K-12 Business Office • The need for streamlining operations combined with the promise of developing and controlling a process prompts ad-hoc development by existing staff drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  25. 25. Well Meaning Staff Drupal in the K-12 Business Office • Staff developed solutions lack any best practices and begin to decay as soon as they are launched drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  26. 26. Well Meaning Staff Drupal in the K-12 Business Office • An inefficient workflow soon becomes entrenched and critical drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  27. 27. Well Meaning Staff Drupal in the K-12 Business Office • Since there is no deployment strategy or continuous integration scheme the application becomes brittle and can’t be serviced easily drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  28. 28. Funding Leaks Drupal in the K-12 Business Office • Staff developed solutions have an continuously increasing cost • Difficult or impossible to alter as business requirements change requiring MORE manual labor costs • • • Huge potential for lost data Poor integration with related processes Add complexity to workstation migrations drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  29. 29. Why do it this way? Drupal in the K-12 Business Office • Division administrators get what they want when they want it drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  30. 30. Why do it this way? Drupal in the K-12 Business Office • Local control - direct staff have best understanding of needs and a better incentive to deliver solutions drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  31. 31. Why do it this way? Drupal in the K-12 Business Office • An ever-increasing workload against shrinking staffing levels drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  32. 32. Why do it this way? • Ignorance of the complexity of Drupal in the K-12 Business Office delivering secure, useful applications drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  33. 33. Monday, October 28, 13
  34. 34. Common Complaints • Not web enabled drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  35. 35. Common Complaints • Not web enabled • Platform dependent • • • Access Filemaker Pro FoxPro drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  36. 36. Common Complaints Drupal in the K-12 Business Office • Not web enabled • Platform dependent • Not flexible - staff that built original solution has moved on drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  37. 37. Common Complaints Drupal in the K-12 Business Office • Not web enabled • Platform dependent • Not flexible - staff that built original solution has moved on • Holds up migrations to newer hardware, causes ‘VPS Sprawl’ drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  38. 38. Common Complaints Drupal in the K-12 Business Office • Not web enabled • Platform dependent • Not flexible - staff that built original solution has moved on • Holds up migrations to newer hardware, causes ‘VPS Sprawl’ • No development best practices drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  39. 39. Time to Reboot! Drupal in the K-12 Business Office • Stop wasting time and money on ineffective work-flows drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  40. 40. Time to Reboot! Drupal in the K-12 Business Office • Stop propping-up dead-end technologies and serve our customers better with high quality desktop and mobile web experiences drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  41. 41. Time to Reboot! Drupal in the K-12 Business Office • Stop putting up with systems that don’t interact with each other and provide our customers with a more seamless experience drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  42. 42. Time to Reboot! Drupal in the K-12 Business Office • Stop the institutional brain-drain by standardizing needed work-flows in to web enabled applications drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  43. 43. Strategic Goals Drupal in the K-12 Business Office • Better customer service and quality control drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  44. 44. Strategic Goals Drupal in the K-12 Business Office • Better customer service and quality control • Economical and timely delivery of software based tools for our customers drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  45. 45. Strategic Goals Drupal in the K-12 Business Office • Better customer service and quality control • Economical and timely delivery of software based tools for our customers • Fully embrace open standards - no platform dependance drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  46. 46. Strategic Goals Drupal in the K-12 Business Office • Better customer service and quality control • Economical and timely delivery of software based tools for our customers • Fully embrace open standards - no platform dependance • Deploy with a fully open source stack drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  47. 47. Strategic Goals Drupal in the K-12 Business Office • • Better customer service and quality control • Fully embrace open standards - no platform dependance and mobile friendly • • Deploy with a fully open source stack Economical and timely delivery of software based tools for our customers Promote the long-term health and flexibility of deployed solutions drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  48. 48. Tactical Plan Drupal in the K-12 Business Office • Select a web-based development platform • Develop engineering staff competence • Build a deployment platform • Multisite provisioning • Version control • Continuous integration drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  49. 49. Tactical Plan Drupal in the K-12 Business Office • Establish Agile development practices to manage and execute new projects drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  50. 50. Tactical Plan Drupal in the K-12 Business Office • Establish Agile development practices to manage and execute new projects • Re-invent cost-recovery methods to reflect the reality of on-going development and deployment investments drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  51. 51. Tactical Plan Drupal in the K-12 Business Office • Establish Agile development practices to manage and execute new projects • Re-invent cost-recovery methods to reflect the reality of on-going development and deployment investments • Engage in outreach to the broader organization to promote our services and adoption of Drupal as an office standard among the users and administrators drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  52. 52. Platform Selection Drupal in the K-12 Business Office • Evaluate popular web development platforms • Open Source • Built upon LAMP • Seasoned code base with active contributor community drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  53. 53. WordPress pros Drupal in the K-12 Business Office • Our web team uses it • Trillions and Trillions of users • Looks super-cool out of the box, little assembly required • Infinite number themes to choose from • Tons of click-to-install complete feature modules available drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  54. 54. WordPress pros Drupal in the K-12 Business Office • Mature, active code-base • Active community • WordPress plugins are largely plug and play for advertised capabilities • Some WordPress modules allow non- developers some custom capabilities to make work flows and schema drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  55. 55. WordPress cons Drupal in the K-12 Business Office • Sparse developer APIs as contrasted to competing platforms • Modules often duplicate low-level functions and interface code resulting in bloat and complexity in deployed sites drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  56. 56. WordPress cons Drupal in the K-12 Business Office • Modules space seemed untamed - too many pay-for-play solutions and other mischief baked in to contributed modules and themes • WordPress MU architecture and deployment seemed awkward drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  57. 57. Joomla • No drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  58. 58. Ruby on Rails pros Drupal in the K-12 Business Office • The Ruby language • Sweet MVC organization of code • Thriving community and contrib space • Well documented drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  59. 59. Ruby on Rails cons Drupal in the K-12 Business Office • Deployment best practices always seemed a little murky • Not enough built-in standard services across the platform - way too much to do by hand with every project • No easy way to get less technical players involved in the process drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  60. 60. .NET Drupal in the K-12 Business Office • Not open source • Looks more like the past than the future • Promotes platform dependence drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  61. 61. Drupal pros Drupal in the K-12 Business Office • Rich and Powerful internal API structure for custom development • Many modules provide foundational functions that can be shared to build larger solutions more code sharing for: • • • Lighter deployments Better security Lego-like site building drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  62. 62. Drupal pros Drupal in the K-12 Business Office • Enterprise-class deployment model supports • Scaling • Replication of specific site configurations via Installation Profiles • Continuous integration and testing drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  63. 63. Drupal pros Drupal in the K-12 Business Office • Amazing community with regular, organized outreach to assist with staff development goals • Well developed and documented methods for non-developers, or ‘site builders’ to build amazing web-applications from off-the-shelf modules • • buildamodule.com drupalize.me drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  64. 64. Drupal pros • • • • • • • Great CMS capabilities Views Rules Context Module Drush Panels Aegir drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  65. 65. DrupalCons • • • Antwerp: February 24-26 ’05, Belgium Portland: August 1-8 ’05, Oregon, USA Amsterdam: October 17-21 ’05, The Netherlands Drupal in the K-12 Business Office • San Francisco: April 19-21 ’10, California, USA • Copenhagen: August 23-27 ’10, Denmark • • • Chicago: March 7-10 ’11, Illinois, USA Munich: August 20-23 ’12, Germany • Vancouver: February 6-11 ’06 British Columbia, Canada • • Brussels: September 22-23 ’06, Belgium • • Barcelona: September 19-22 ’07, Spain • • Boston: March 3-6 ’08, Massachusetts, USA • • Szeged: August 27-30 ’08, Hungary Portland: May 20-24 ’13, Portland, Oregon, USA • • DC: March 4–7 ’09, D.C., USA Prague: September 23-27 ’13, Prague, Czech Republic Yahoo! Campus: March 22-23 ’07, Sunnyvale, California, USA London: August 22-26 ’11, England, UK Denver: March 20-22, ’12 Colorado, USA Sydney: February 6-9 ’13, Sydney, Australia drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  66. 66. Drupal cons Drupal in the K-12 Business Office • Steep learning curve • Requires assembly before play • Some key modules don’t receive the attention they should • Third-party documentation lingers past it’s expiration date for some key techniques. (community-maintained docs are better maintained) drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  67. 67. Hands Down! drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  68. 68. Staff Development Drupal in the K-12 Business Office • Regularly attended Drupal meetups in the Los Angeles Area • groups.drupal.org/la drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  69. 69. Staff Development • Attended Drupal Camps • Drupal Camp LA • BADCamp drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  70. 70. Staff Development Drupal in the K-12 Business Office • Used a subscription based Drupal learning site called buildmodule.com drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  71. 71. Drupal Deployment Drupal in the K-12 Business Office • Aegir based Drupal site management • Create and deploy new sites among multiple servers drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  72. 72. Drupal Deployment Drupal in the K-12 Business Office • Aegir based Drupal site management • Create and deploy new sites among multiple servers • Track sites through upgrades with rollback capabilities drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  73. 73. Drupal Deployment Drupal in the K-12 Business Office • Aegir based Drupal site management • Create and deploy new sites among multiple servers • Track sites through upgrades with rollback capabilities • Test un-released software and theme upgrades against current snapshots of live data drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  74. 74. Agile Development Drupal in the K-12 Business Office • Drupal allows for rapid builds of complex work flows and interfaces once a developer masters basic site building skills • Supports short release cycles and can lessen the pain of fixing bugs or adding features in planned releases drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  75. 75. Agile Development Drupal in the K-12 Business Office • Aegir deployment allows devs to post new development builds for inspection by stake holders more frequently • Catch changes and errors earlier in the build process drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  76. 76. Agile Development Drupal in the K-12 Business Office • Project management on our own Redmine server http://www.redmine.org/ drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  77. 77. Agile Development Drupal in the K-12 Business Office • Git version control • BitBucket.org • Private repos • Sandbox projects on Drupal.org • Someday may become real projects drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  78. 78. Cost Recovery Model Drupal in the K-12 Business Office • Aegir deployment allows economical deployment and management of multiple hosted solutions for our clients drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  79. 79. Cost Recovery Model Drupal in the K-12 Business Office • Aegir deployment allows economical deployment and management of multiple hosted solutions for our clients • Allows for a ‘software as a service’ billing model that covers hosting and development costs over the long-term drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  80. 80. Cost Recovery Model Drupal in the K-12 Business Office • Aegir deployment allows rapid deployment of developed solutions for new clients • Drupal site installation profiles allows outside agencies to become subscribers to solutions previously developed for internal clients drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  81. 81. Our First Project Drupal in the K-12 Business Office • Central Kitchen Ordering System • Kitchen manager was retiring • Position was being eliminated due to budget cuts • Big part of the job was taking in the orders from our school sites and entering the data into a spreadsheet drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
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  89. 89. Organizational Buy-in Drupal in the K-12 Business Office • Presented our first project to our Technology Advisory Group • Basic Drupal goodness • SchoolMeal online ordering system drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  90. 90. Organizational Buy-in • Drupal Fridays! drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  91. 91. New Projects Drupal in the K-12 Business Office • Asset Tracker • Tracks workstations and users for help desk techs drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  92. 92. New Projects Drupal in the K-12 Business Office • BusLogger • Track in-service spare busses • Track available substitute drivers & aides • Log actual driver, aide, bus number per route daily drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  93. 93. New Projects Drupal in the K-12 Business Office • Staff Tracker • Satisfies ‘fund accounting’ reporting needs when staff are payed from multiple programs or grants drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  94. 94. New Projects Drupal in the K-12 Business Office • Online Training • Short and simple compliance training • Complete one book, pass one quiz • Safety Training • Disaster Preparedness training • Sexual Harassment traning drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  95. 95. Skilled Drupal Workers Drupal in the K-12 Business Office • We have very few skilled Drupal site builders and developers available to us in the Bakersfield area drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  96. 96. Skilled Drupal Workers Drupal in the K-12 Business Office With a venue provided by the Kern County Superintendent of Schools the Bakersfield Drupal Users Group was established this in May of this year. drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  97. 97. Essential Tools • Modules for data-basey stuff • • • • • Views EVA Embed Views Views Filed View Entity, Entity Reference • Entity Reference Pre-Populate • • • • • Entity Token Rules Context Field Collection Auto Node Title (+ Token Tweaks!) drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  98. 98. Essential Tools • User Interface/Theming • CKEditor • Field Group • Node form Settings • Zurb-Foundation • Zen • SASS/Compass drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  99. 99. Essential Tools • Devel/Admin/Deploy • • • • • • • • Features + Strongarm Backup Migrate Feeds module Migrate Module Devel module Module Filter Admin Menu Coffee (the module!) • • • • • • • • • Module Filter SASS/Compass Vagrant Drush Site Profiles Aegir Jenkins (coming soon) Apache Solr Diet Coke drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
  100. 100. Essential Tools Drupal in the K-12 Business Office • Staff development • BuildAModule.com • groups.drupal.org • Drupal Camps/DrupalCons • Version control • BitBucket.org - private git hosting drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13
  101. 101. Thank you drupal.org: erinclerico • erin@clerico.com Monday, October 28, 13 Drupal in the K-12 Business Office
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