Employment Eligibility Verification: Form I-9 New South Coalition Winter Meeting January, 2008 Confidential and Proprietar...
Topics Covered <ul><li>Background  </li></ul><ul><li>New I-9 Form and Document Changes and employer responsibilities </li>...
Historical Background <ul><li>1986 Immigration </li></ul><ul><li>1997 Interim final rule revising the Form I-9, reflecting...
Purpose <ul><li>Employers are required to use the Form I-9 to verify the identity and employment authorization of newly hi...
I-9 Changes <ul><li>Acceptable documents establishing both identity and employment eligibility include: </li></ul><ul><li>...
Documents Removed <ul><li>Documents removed from List A and no longer acceptable are: </li></ul><ul><li>•  Certificate of ...
Documents:List B <ul><li>Drivers License </li></ul><ul><li>Federal ID </li></ul><ul><li>School ID with Photograph </li></u...
Documents: List C <ul><li>US Social Security Card </li></ul><ul><li>Certification of Birth Abroad issued by the Department...
Employer Responsibilities <ul><li>Why Employers Must Verify Employment Eligibility of New Employees  </li></ul><ul><ul><li...
Unlawful Employment <ul><li>Civil Penalties: Significant Fines </li></ul><ul><li>DHS may order employers it determines to ...
Pilot Program: EEVS <ul><li>Does not deter unauthorized employment </li></ul><ul><li>Does little to prevent the growing pr...
Recommendations <ul><li>Use Caution in evaluating the use of EEVS  </li></ul><ul><li>Conduct I-9 Audit and implement strat...
HR Public Policy Issues: 110th Congress <ul><li>Current Environment Federal vs. State Legislation </li></ul><ul><li>Nation...
Useful Web Links <ul><li>http://uscis.gov </li></ul><ul><li>http://www.socialsecurity.gov/employer/ssnvs.htm </li></ul><ul...
Form I-9  <ul><li>Open Discussion </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of ...
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New South Caolition I 9

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Presentation on the new I-9 regulations to Burger King Franchisees in the New South Coalition

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  • 1986: Regan Immigration Reform (deal w /Illegal Immigration: Amnesty) Form I-9 Crated Burden on Employer 1997: Implemented amendments from 1996 law (Illegal Immigration Reform and Immigrant Responsibility Act) reduce the number of documents for employment verification Did not concurrently amend the Form I-9 Contained outdated list of acceptable documents June 5, 2007: USCIS updated Form I-9
  • Page 33 of Handbook
  • Page 34of Handbook Alien Registration Receipt Card (I-151) Dilemma Not produced, still must take Burden on the employer
  • Examples of ID’s we cannot take Six Flags Cards Library Card Expired School ID
  • Do not complete a new I-9 for current employees Reverification process: Expired ID’s from list A
  • New South Caolition I 9

    1. 1. Employment Eligibility Verification: Form I-9 New South Coalition Winter Meeting January, 2008 Confidential and Proprietary Information of Republic Foods, Inc
    2. 2. Topics Covered <ul><li>Background </li></ul><ul><li>New I-9 Form and Document Changes and employer responsibilities </li></ul><ul><li>Pilot Program EEVS </li></ul><ul><li>Recommendations </li></ul><ul><li>HR Public Policy Issues </li></ul><ul><li>Open Discussion </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    3. 3. Historical Background <ul><li>1986 Immigration </li></ul><ul><li>1997 Interim final rule revising the Form I-9, reflecting changes made by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 </li></ul><ul><li>2007 DHS Amends regulations relating to unlawful hiring or continued employment of unauthorized aliens </li></ul><ul><li>Lawsuit Seeking Injunction </li></ul><ul><li>Current State </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    4. 4. Purpose <ul><li>Employers are required to use the Form I-9 to verify the identity and employment authorization of newly hired employees. </li></ul><ul><li>Curtails the list of acceptable documents as well as provides information on electronically signing and retaining I-9 Forms. </li></ul><ul><li>As of November 7, 2007, the amended Form I-9 is the only valid version of the form. </li></ul><ul><li>The Department of Homeland Security will not seek penalties against an employer for using a previous version of the Form I-9 on or before December 26, 2007. </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    5. 5. I-9 Changes <ul><li>Acceptable documents establishing both identity and employment eligibility include: </li></ul><ul><li>• U.S. passport. </li></ul><ul><li>• Permanent Resident Card or Alien Registration Receipt Card (Form I-551). </li></ul><ul><li>• Unexpired foreign passport with a temporary I-551 stamp. </li></ul><ul><li>• Unexpired Employment Authorization Document that contains a photograph (Form I-766, I-688, I-688A or I-688B). </li></ul><ul><li>• Unexpired foreign passport with temporary I-551 stamp </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    6. 6. Documents Removed <ul><li>Documents removed from List A and no longer acceptable are: </li></ul><ul><li>• Certificate of U.S. Citizenship (Form N-560 or N-561). </li></ul><ul><li>• Certificate of Naturalization (Form N-550 or N-570). </li></ul><ul><li>• Alien Registration Receipt Card (I-151). </li></ul><ul><li>• Unexpired Reentry Permit (Form I-327). </li></ul><ul><li>• Unexpired Refugee Travel Document (Form I-571) </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    7. 7. Documents:List B <ul><li>Drivers License </li></ul><ul><li>Federal ID </li></ul><ul><li>School ID with Photograph </li></ul><ul><li>Voter Registration Card </li></ul><ul><li>US Military Card </li></ul><ul><li>School record or Report Card </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    8. 8. Documents: List C <ul><li>US Social Security Card </li></ul><ul><li>Certification of Birth Abroad issued by the Department of State </li></ul><ul><li>Original or Certified Birth Certificate </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    9. 9. Employer Responsibilities <ul><li>Why Employers Must Verify Employment Eligibility of New Employees </li></ul><ul><ul><li>The Form I-9 helps employers to verify individuals who are authorized to work in the United States. You should complete a Form I-9 for every new employee you hire after November 6, 1986. The law requires you as an employer to: </li></ul></ul><ul><ul><ul><li>1. Ensure that your employees fill out Section 1 of the Form I-9 when they start to work; </li></ul></ul></ul><ul><ul><ul><li>2. Review document(s) establishing each employee’s identity and eligibility to work; </li></ul></ul></ul><ul><ul><ul><li>3. Properly complete Section 2 of the Form I-9; </li></ul></ul></ul><ul><ul><ul><li>4. Retain the Form I-9 for 3 years after the date the person begins work or 1 year after the person’s employment is terminated, whichever is later; and </li></ul></ul></ul><ul><li>When You Must Complete the Form I-9 </li></ul><ul><li>You must complete the Form I-9 every time you hire any person to perform labor or services in return for wages or other remuneration. This requirement applies to everyone hired after November 6, 1986. </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    10. 10. Unlawful Employment <ul><li>Civil Penalties: Significant Fines </li></ul><ul><li>DHS may order employers it determines to have knowingly hired unauthorized aliens (or to be continuing to employ aliens knowing that they are or have become unauthorized to work in the United States) to cease and desist from such activity, and pay a civil money penalty </li></ul><ul><li>Employers who fail to properly complete, retain, and/or make available for inspection Forms I-9 as required by law may face civil money penalties in an amount of not less than $110 and not more than $1,100 for each individual with respect to whom such violation occurred </li></ul><ul><li>Engaging in a pattern or practice of knowingly hiring or continuing to employ unauthorized aliens </li></ul><ul><li>Engaging in fraud or false statements, or otherwise misusing visas, immigration permits and identity documents </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    11. 11. Pilot Program: EEVS <ul><li>Does not deter unauthorized employment </li></ul><ul><li>Does little to prevent the growing problem of identity theft </li></ul><ul><li>Concern regarding Systems ability to handle significant surge should it become mandatory </li></ul><ul><li>Tentative non-confirmation can be confusing </li></ul><ul><li>Error rate estimated to be as high as 10% </li></ul><ul><li>Does not eliminate the current I-9 process </li></ul><ul><li>HR Initiative for a Legal Workforce </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    12. 12. Recommendations <ul><li>Use Caution in evaluating the use of EEVS </li></ul><ul><li>Conduct I-9 Audit and implement strategies to demonstrate immigration compliance </li></ul><ul><li>Identify key administrator responsible for monitoring this program </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    13. 13. HR Public Policy Issues: 110th Congress <ul><li>Current Environment Federal vs. State Legislation </li></ul><ul><li>National Defense Authorization Act of 2008 (H.R.1585) </li></ul><ul><li>Genetic Information Nondiscrimination Act of 2007 (S.358 and H.R.493) </li></ul><ul><li>The Employment Non-Discrimination Act of 1997 (H.R.3685) </li></ul><ul><li>The Lilly Ledbetter Fair Pay Act (S.1843 & H.R.2831) </li></ul><ul><li>Mental Health Parity Act (S.558) </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    14. 14. Useful Web Links <ul><li>http://uscis.gov </li></ul><ul><li>http://www.socialsecurity.gov/employer/ssnvs.htm </li></ul><ul><li>http://www.legal-workforce.org </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc
    15. 15. Form I-9 <ul><li>Open Discussion </li></ul>Employment Verification: Form I-9 Confidential and Proprietary Information of Republic Foods, Inc

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