Invitation letter to disciplinary meetingDocument Transcript
INVITATION TO A DISCIPLINARY MEETINGDear [EMPLOYEES NAME],Disciplinary meetingI am writing to invite you to attend a disciplinarymeeting in [PLACE] on [DATE] at [TIME]. Thepurpose of the meeting is to consider anallegation of [misconduct OR gross misconduct]against you.The allegation is that [SET OUT ALLEGATION - The ACAS code states: ‘If it isFOR EXAMPLE, "you assaulted another decided that there is a disciplinaryemployee" case to answer, the employee should be notified of this inThe basis for this allegation is that [GIVE writing. This notification shouldSUMMARY OF INFORMATION OBTAINED AS A contain sufficient informationRESULT OF INVESTIGATIONS INTO THE about the alleged misconduct orALLEGATION - FOR EXAMPLE: "[NAME] has poor performance and its possiblecomplained that you assaulted him in the canteen consequences to enable theon [DATE]. We have carried out an investigation employee to prepare to answerand have received statements from [NAME] and the case at a disciplinary[NAME] who witnessed the assault taking place" meeting’.I enclose a summary of the findings of theinvestigation, which sets out further detail of theallegations, and copies of relevant witness The ACAS code states: ‘It wouldstatements and other documents which may be normally be appropriate toused at the disciplinary meeting. The documents provide copies of any writtenwhich I attach are: evidence, which may include any witness statements, with the1.[LIST DOCUMENTATION] notification’.2.3.[We intend to call the following witnesses to the The ACAS code states: ‘Wheremeeting: [GIVE NAMES OF WITNESSES] OR an employer or employeeWe do not intend to call any witnesses to the intends to call relevantmeeting.] If you wish to call any relevant witnesses they should givewitnesses to the meeting please let us have their advance notice that they intendnames as soon as possible and no later than to do this’ and ‘The Employee should be given a reasonable opportunity to ask questions, present evidence, and call relevant witnesses’.
[DATE]. If there are any further documents youwish to be considered at the meeting, pleaseprovide copies as soon as possible. If you do nothave those documents, please provide details sothat they can be obtained.The meeting will be held in accordance with theDisciplinary Procedure which is [attached OR setout in the Staff Handbook]. If you are found guiltyof misconduct we may decide to [issue you with awritten warning or a final written warning ORdismiss you with notice or pay in lieu of notice]. [Ifyou are found guilty of gross misconduct, youmay be dismissed without notice or pay in lieu ofnotice.]The meeting will be conducted by [NAME] andthe following people will also be present: [GIVE The ACAS code states that theNAMES OR JOB ROLES OF PARTICIPANTS]. Employee should be notified inYou are entitled to bring a fellow employee or a writing: ‘of their right to betrade union representative to the meeting in accompanied at the meeting’.accordance with our Disciplinary Procedure. Ifyou wish to bring a companion, please let meknow their name as soon as possible.[Your suspension on full pay will continuepending the outcome of the disciplinary meeting.]Please confirm that you have received this letterand that you will attend at the time stated above.If for any unavoidable reason you or yourcompanion cannot attend at that time pleasecontact me as soon as possible.Yours sincerely,[NAME]On behalf of [EMPLOYER]This precedent document is provided for guidance only and is not advice. You are recommended to seek competentprofessional advice before taking any disciplinary action. Scrase Employment Solicitors accept no responsibilitywhatsoever for any loss resulting from errors or omissions contained within this precedent.Scrase Employment Solicitors The Coach House, 52a Egerton Road, Bristol, BS7 8HLTel. 0117 985 1026 Fax. 0117 985 0063 www.scraselaw.comPrincipal: Rupert Scrase. Regulated by the Solicitors Regulation Authority. SRA Number: 473275 2