Ict plan types and their development
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Types ICT plan types & life cycles; ICT Policy Plan; ICT Master Plan; ICT Project Plan

Types ICT plan types & life cycles; ICT Policy Plan; ICT Master Plan; ICT Project Plan

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Ict plan types and their development Presentation Transcript

  • 1. ICT plan types and their development
    author: Eric Kluijfhout, eric.kluijfhout@gmail.com
     
    This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike License.
    To view a copy of this license, visit http://creativecommons.org/licenses or send a letter to Creative Commons, 559 Nathan Abbott Way, Stanford, California 94305, USA.
    Bahir Dar, Ethiopia, 24/28-08, 2009
     
  • 2. ICT plan types and their developmentDr Eric Kluijfhout
    Workshop on ICT Policy Development, August 24-28, 2009,
    Bahir Dar University
    &
    VU University
  • 3. Outline
    Types ICT plan types & life cycles
    ICT Policy Plan
    ICT Master Plan
    ICT Project Plan
  • 4. ICT plans and their life cycles
    plan
    ICT Policy plan
    3 - 5 years
    1 - 2 years
    ICT Master Plan
    implement
    evaluate
    ICT Project Plans
    3 - 12 months
  • 5. It’s a fuzzy world
    Plan
    Policy plan
    Master plan
    Project plan
    Project plan
    Implement
    Evaluate
    Plan
    Implement
    Evaluate
    Plan
    Plan
    Evaluate
    Implement
    Evaluate
    Implement
  • 6. Inst. ICT PolicyPlan
    ICT Master Plan
    Project plan
    Project plan
    Project plan
    ICT implementation and ICT operations
    Consumes:
    Responsible for:
    1 % of
    total effort
    90 % of final
    ICT succes
    implementation
    9 % of
    total effort
    exploitation
    90% of
    total effort
    10 % of final
    ICT succes
  • 7. ICT Policy Plan
    Purpose:
    Defines the ‘why’, ‘what’, and institutional priorities regarding ICT for the coming 3-5 years
    Possible IPP scenario options:
    IPP mainly as a participative awareness raising process
    IPP to come up with an IPP document that communicates the ICT ambitions and priorities to the university community
    IPP to produce a technical implementation frameworkdocument for Master and Project Plans
    IPP to come up with an IPP document for external marketing
    Depending on:
    ICT maturity level
    Ambitions
    Available resources
  • 8. Policy planning steps
    Establish team
    Analyse existing institutional plans
    Analyse existing national plans
    Identify key audiences/stakeholders
    Create awareness/explain opportunities to stakeholders
    Stakeholder needs analysis
    Carry out SWOT analysis
    Formulate draft IPP, incl. priorities
    Validate with stakeholders
    Finalise IPP
    Submit IPP to management for approval
  • 9. ICT Master Plan
    Defines the ‘how’, ‘by whom’, ‘with what’, ‘when’, ‘at what quality level’ - of the IPP priorities for the coming 1-2 years
    Written by ICT experts together with process owners
    Options for plan format:
    Annex to Information Policy Plan
    Separate document, with ICT project plans annexed
    Separate document, as an introduction to future ICT project plans
    Target audience: management
    Purpose is to provide input to:
    the annual institutional budgeting process
    HR planning
    Project Plan compilation
  • 10. ICT Project Plan
    Describes the implementation process for an ICT function (system or infrastructure component) in such a way that it assists in:
    planning (before),
    guiding and monitoring (during),
    and evaluating (at the end)
    of:
    activities,
    required resources,
    and expected outcomes.
    Written by the process owner (representative)
  • 11. Project Plan - continued
    Some ICT project characteristics:
    has a starting and end date
    duration 3-6 months, otherwise create sub-projects
    has its own budget
    has its own staff
    At the completion of the project the user-organization should be fully prepared to start exploitation.
    If you as a project leader feel any of these five conditions is not met, either redesign your project or do something else!
  • 12. Thank you
    eric.kluijfhout@gmail.com