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Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
Ict plan types and their development
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Ict plan types and their development

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Types ICT plan types & life cycles; ICT Policy Plan; ICT Master Plan; ICT Project Plan …

Types ICT plan types & life cycles; ICT Policy Plan; ICT Master Plan; ICT Project Plan

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  • 1. ICT plan types and their development
    author: Eric Kluijfhout, eric.kluijfhout@gmail.com
     
    This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike License.
    To view a copy of this license, visit http://creativecommons.org/licenses or send a letter to Creative Commons, 559 Nathan Abbott Way, Stanford, California 94305, USA.
    Bahir Dar, Ethiopia, 24/28-08, 2009
     
  • 2. ICT plan types and their developmentDr Eric Kluijfhout
    Workshop on ICT Policy Development, August 24-28, 2009,
    Bahir Dar University
    &
    VU University
  • 3. Outline
    Types ICT plan types & life cycles
    ICT Policy Plan
    ICT Master Plan
    ICT Project Plan
  • 4. ICT plans and their life cycles
    plan
    ICT Policy plan
    3 - 5 years
    1 - 2 years
    ICT Master Plan
    implement
    evaluate
    ICT Project Plans
    3 - 12 months
  • 5. It’s a fuzzy world
    Plan
    Policy plan
    Master plan
    Project plan
    Project plan
    Implement
    Evaluate
    Plan
    Implement
    Evaluate
    Plan
    Plan
    Evaluate
    Implement
    Evaluate
    Implement
  • 6. Inst. ICT PolicyPlan
    ICT Master Plan
    Project plan
    Project plan
    Project plan
    ICT implementation and ICT operations
    Consumes:
    Responsible for:
    1 % of
    total effort
    90 % of final
    ICT succes
    implementation
    9 % of
    total effort
    exploitation
    90% of
    total effort
    10 % of final
    ICT succes
  • 7. ICT Policy Plan
    Purpose:
    Defines the ‘why’, ‘what’, and institutional priorities regarding ICT for the coming 3-5 years
    Possible IPP scenario options:
    IPP mainly as a participative awareness raising process
    IPP to come up with an IPP document that communicates the ICT ambitions and priorities to the university community
    IPP to produce a technical implementation frameworkdocument for Master and Project Plans
    IPP to come up with an IPP document for external marketing
    Depending on:
    ICT maturity level
    Ambitions
    Available resources
  • 8. Policy planning steps
    Establish team
    Analyse existing institutional plans
    Analyse existing national plans
    Identify key audiences/stakeholders
    Create awareness/explain opportunities to stakeholders
    Stakeholder needs analysis
    Carry out SWOT analysis
    Formulate draft IPP, incl. priorities
    Validate with stakeholders
    Finalise IPP
    Submit IPP to management for approval
  • 9. ICT Master Plan
    Defines the ‘how’, ‘by whom’, ‘with what’, ‘when’, ‘at what quality level’ - of the IPP priorities for the coming 1-2 years
    Written by ICT experts together with process owners
    Options for plan format:
    Annex to Information Policy Plan
    Separate document, with ICT project plans annexed
    Separate document, as an introduction to future ICT project plans
    Target audience: management
    Purpose is to provide input to:
    the annual institutional budgeting process
    HR planning
    Project Plan compilation
  • 10. ICT Project Plan
    Describes the implementation process for an ICT function (system or infrastructure component) in such a way that it assists in:
    planning (before),
    guiding and monitoring (during),
    and evaluating (at the end)
    of:
    activities,
    required resources,
    and expected outcomes.
    Written by the process owner (representative)
  • 11. Project Plan - continued
    Some ICT project characteristics:
    has a starting and end date
    duration 3-6 months, otherwise create sub-projects
    has its own budget
    has its own staff
    At the completion of the project the user-organization should be fully prepared to start exploitation.
    If you as a project leader feel any of these five conditions is not met, either redesign your project or do something else!
  • 12. Thank you
    eric.kluijfhout@gmail.com

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