Ict plan types and their development


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Types ICT plan types & life cycles; ICT Policy Plan; ICT Master Plan; ICT Project Plan

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Ict plan types and their development

  1. 1. ICT plan types and their development<br />author: Eric Kluijfhout, eric.kluijfhout@gmail.com<br /> <br />This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike License. <br />To view a copy of this license, visit http://creativecommons.org/licenses or send a letter to Creative Commons, 559 Nathan Abbott Way, Stanford, California 94305, USA.<br />Bahir Dar, Ethiopia, 24/28-08, 2009<br /> <br />
  2. 2. ICT plan types and their developmentDr Eric Kluijfhout<br />Workshop on ICT Policy Development, August 24-28, 2009,<br />Bahir Dar University<br />&<br />VU University<br />
  3. 3. Outline<br />Types ICT plan types & life cycles<br />ICT Policy Plan<br />ICT Master Plan<br />ICT Project Plan<br />
  4. 4. ICT plans and their life cycles<br />plan<br />ICT Policy plan<br />3 - 5 years<br />1 - 2 years<br />ICT Master Plan<br />implement<br />evaluate<br />ICT Project Plans<br />3 - 12 months<br />
  5. 5. It’s a fuzzy world<br />Plan<br />Policy plan<br />Master plan<br />Project plan<br />Project plan<br />Implement<br />Evaluate<br />Plan<br />Implement<br />Evaluate<br />Plan<br />Plan<br />Evaluate<br />Implement<br />Evaluate<br />Implement<br />
  6. 6. Inst. ICT PolicyPlan<br />ICT Master Plan<br />Project plan<br />Project plan<br />Project plan<br />ICT implementation and ICT operations<br />Consumes:<br />Responsible for:<br />1 % of <br />total effort<br />90 % of final <br />ICT succes<br />implementation<br />9 % of <br />total effort<br />exploitation<br />90% of <br />total effort<br />10 % of final<br />ICT succes<br />
  7. 7. ICT Policy Plan<br />Purpose: <br />Defines the ‘why’, ‘what’, and institutional priorities regarding ICT for the coming 3-5 years<br />Possible IPP scenario options:<br />IPP mainly as a participative awareness raising process <br />IPP to come up with an IPP document that communicates the ICT ambitions and priorities to the university community<br />IPP to produce a technical implementation frameworkdocument for Master and Project Plans<br />IPP to come up with an IPP document for external marketing<br />Depending on:<br />ICT maturity level<br />Ambitions<br />Available resources<br />
  8. 8. Policy planning steps<br />Establish team<br />Analyse existing institutional plans<br />Analyse existing national plans<br />Identify key audiences/stakeholders<br />Create awareness/explain opportunities to stakeholders<br />Stakeholder needs analysis<br />Carry out SWOT analysis<br />Formulate draft IPP, incl. priorities<br />Validate with stakeholders<br />Finalise IPP <br />Submit IPP to management for approval<br />
  9. 9. ICT Master Plan<br />Defines the ‘how’, ‘by whom’, ‘with what’, ‘when’, ‘at what quality level’ - of the IPP priorities for the coming 1-2 years<br />Written by ICT experts together with process owners<br />Options for plan format:<br />Annex to Information Policy Plan<br />Separate document, with ICT project plans annexed<br />Separate document, as an introduction to future ICT project plans<br />Target audience: management<br />Purpose is to provide input to:<br />the annual institutional budgeting process<br />HR planning<br />Project Plan compilation<br />
  10. 10. ICT Project Plan<br />Describes the implementation process for an ICT function (system or infrastructure component) in such a way that it assists in:<br />planning (before),<br />guiding and monitoring (during),<br />and evaluating (at the end) <br /> of:<br />activities,<br />required resources,<br />and expected outcomes.<br />Written by the process owner (representative)<br />
  11. 11. Project Plan - continued<br />Some ICT project characteristics:<br />has a starting and end date<br />duration 3-6 months, otherwise create sub-projects<br />has its own budget<br />has its own staff<br />At the completion of the project the user-organization should be fully prepared to start exploitation.<br />If you as a project leader feel any of these five conditions is not met, either redesign your project or do something else! <br />
  12. 12. Thank you<br />eric.kluijfhout@gmail.com<br />