EPORTFOLIOS from the bottom up
– Workshop by Jennifer Munro
2013 Eportfolio Forum
CREATING A MODEL TO FOSTER THE UPTAKE
OF EPORTFOLIOS ON A PERSONAL BASIS

ePortfolios - from the bottom up - Workshop
2

3...
WHAT IS THE TOP-DOWN APPROACH IN USING
EPORTFOLIOS?

ePortfolios - from the bottom up - Workshop
3

3 October 2013 – ePort...
THE TOP-DOWN APPROACH – TEACHER CENTRIC

Teachers/trainers/facilitators dictate:
• what they want to see in their student’...
WHAT IS THE BOTTOM-UP APPROACH IN
USING EPORTFOLIOS

UP

ePortfolios - from the bottom up - Workshop
5

3 October 2013 – e...
THE BOTTOM-UP APPROACH – LEARNER CENTRIC

Learners (not teachers/trainers/facilitators) decide:
• If they will use their e...
The WSI ePortfolio Story
WSI’S EPORTFOLIO HISTORY

2009
Participated in Trials

Open Source Software
TAFE NSW server

8

ePortfolios - from the bot...
WSI’S EPORTFOLIO HISTORY

2010
Our own Institution
and WSI branding
Open Source Software
Externally hosted by
Folio Spaces...
WSI’S EPORTFOLIO HISTORY

ePortfolios - from the bottom up - Workshop
10

3 October 2013 – ePortfolios Australia Forum
WSI EPORTFOLIOS – INITIAL USE

Assist students in specific
classes to use their WSI
ePortfolio to:
•Produce work
•Gather e...
WSI EPORTFOLIOS – INITIAL USE

ePortfolios - from the bottom up - Workshop
12

3 October 2013 – ePortfolios Australia Foru...
WSI EPORTFOLIOS – INITIAL USE
Did students use their WSI
ePortfolio for:
•Recording their personal thoughts
– on any topic...
WSI EPORTFOLIO – INITIAL USE

ePortfolios - from the bottom up - Workshop
14

3 October 2013 – ePortfolios Australia Forum
MID 2012

15

ePortfolios - from the bottom up - Workshop
3 October 2013 – ePortfolios Australia Forum
9 September 2013 - ...
EARLY 2013

ePortfolios - from the bottom up - Workshop
16

3 October 2013 – ePortfolios Australia Forum
EASY ACCESS AND DEC USERNAME/PASSWORD

ePortfolios - from the bottom up - Workshop
17

3 October 2013 – ePortfolios Austra...
YES,

YOU HAVE AN ACCOUNT BUT

ePortfolios - from the bottom up - Workshop
18

3 October 2013 – ePortfolios Australia Foru...
THE IDEA BEHIND OUR INNOVATION

ePortfolios - from the bottom up - Workshop
19

3 October 2013 – ePortfolios Australia For...
FROM THE BOTTOM UP

ePortfolios - from the bottom up - Workshop
20

3 October 2013 – ePortfolios Australia Forum
PROJECT OBJECTIVES

MODEL

ePortfolios - from the bottom up - Workshop
21

3 October 2013 – ePortfolios Australia Forum

R...
Workshop Activity - 1
WHY USE A BOTTOM-UP APPROACH?
INSTRUCTIONS

1. Think about the benefits of
using a bottom-up approac...
Workshop Activity - 1
WHY USE A BOTTOM-UP APPROACH – YOUR THOUGHTS

ePortfolios - from the bottom up – Workshop
23

3 Octo...
Workshop Activity - 2
YOUR CHALLENGE – CREATE A MODEL TO
FOSTER THE UPTAKE OF EPORTFOLIOS
SCENARIO
•
•
•
•
•

An education...
Workshop Activity
CONSIDERATIONS/INCLUSIONS
•
•
•
•
•
•
•
•
•

ePortfolios - from the bottom up - Workshop
25

3 October 2...
Workshop Activity
YOUR MODELS

ePortfolios - from the bottom up – Workshop
26

3 October 2013 – ePortfolios Australia Foru...
WHAT WSI DID

ePortfolios - from the bottom up - Workshop
27

3 October 2013 – ePortfolios Australia Forum
WHAT WSI DISCOVERED

INSTRUCTOR-LED

SELF-PACED

HELP

HELP

ePortfolios - from the bottom up - Workshop
28

3 October 201...
OUR MODEL

ePortfolios - from the bottom up - Workshop
29

3 October 2013 – ePortfolios Australia Forum
OUR RESOURCES

Resume
Login
Profile
Tour

Journals

Files
ePortfolios - from the bottom up - Workshop
30

3 October 2013 –...
WHERE YOU FIND THOSE RESOURCES

ePortfolios - from the bottom up - Workshop
31

3 October 2013 – ePortfolios Australia For...
WHERE TO FROM HERE?

2013

2014

Produce promotional material
Produce promotional material

Bookmarks and brochures
Bookma...
ANY QUESTIONS?

ePortfolios - from the bottom up - Workshop
33

3 October 2013 – ePortfolios Australia Forum
CONTACT DETAILS
Project Manager
Jennifer Munro
Email: jennifer.munro2@tafensw.edu.au
Twitter: @jmunro18
Facebook: https://...
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From the bottom up approach - Creating a model to foster the “pull” effect in student uptake of eportfolios on a personal basis.

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"Early in 2013 Western Sydney Institute installed a locally hosted instance of Mahara providing all students and staff with a WSI ePortfolio account. A project was then created to develop and trial a model and resources for providing individuals (students, teachers and other staff) with skills to start using their ePortfolios on a personal basis (unrelated to their formal studies).

This workshop will engage participants in thinking about why training/assistance/support should be provided to account holders outside of their formal studies, how to develop a model for implementation of training and support, ideas for running a trial, providing ongoing assistance etc.
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  • {"27":"We thought we’d end by telling you about what we did in W.S.I. – an organisation which matches the scenario you were given for your model.\nAfter forming the project team and developing a project plan we conducted focus groups:\nThe aims of the focus groups was to introduce students and staff from teaching and non-teaching areas of one college in WSI to\nWhat an ePortfolio is and \nTo get their input as to what they thought they would require in the way of training and resources in order to assist them to start using their accounts.\nThree focus groups were conducted at different times and on different days over a week comprising of teaching staff, library staff, and students from entry courses to an advanced diploma. Only a couple of those participants had previous experience of using an ePortfolio.\n","16":"Sometimes, as Mahatma Ghandi said “Adversity is the mother of progress” and it was certainly true for W.S.I. \nEarly in 2013 W.S.I. installed an in-house instance of Mahara on one of our own servers and so W.S.I. ePortfolio was born again.\n","5":"So now let’s look Bottom up approach\nWhat does that mean?\n","33":"Any questions\n","22":"So this is where we start our workshop activities:\nThe first of those activities requires you to think about the benefits of using a bottom-up approach to increasing the use of ePortfolios. \nI am going to give you a minute to think about this individually.\nIn pairs – or tables - depending on numbers (read from slide\nWhen sharing – each pair/table cannot report only add to the list of benefits.\n","11":"The focus during this period was around assisting students to use their eportfolio to produce work, gather evidence, record reflections and finally to submit their work – for assessment and feedback purposes – relating to their course of study.\n","28":"What we discovered is - students don’t all want the same thing. Some wanted instructor-led training, some wanted self-paced resources but they all wanted ongoing support and choice\n","17":"Installing on our own servers provided us with more security and control with the added benefits of students and staff being able automatically access their accounts using their staff/student username and password.\nEasy access has been provided via the Sign In drop down menu on the W.S.I. Intranet and Internet sites.\n","6":"The Bottom-Up approach is learner centric: read from slides\n","23":"Add benefits to this slide – or to a whiteboard if available\n","12":"The teachers specified what the students needed to submit and usually the format they would like to see it in, often providing templates.\nThis was a top down approach\n","1":"Good morning.\nThis workshop is based around a project conducted by Western Sydney Institute of TAFE in June and July this year.\nI’d like to acknowledge the support and contributions to this project and to today’s workshop by:\nNayomie Baihn – Project Officer, Learning Technologies Team (and WSI’s Eportpolio Administrator) and,\nElizabeth Hobbs – Manager, Online Learning\n","29":"The model we created has three time blocks to it, spread across a semester:\nAt the beginning of the semester\nAfter the mid semester break\nAt the end of the semester\nStudents and staff are able to access training and support in each of those time blocks. They can choose to use training videos and/or they can, as an individual, not just part of a class, book into short face-to-face training sessions being conducted in our college libraries (facilitated by librarians who will be trained to support the use of WSI ePortfolios.\nThe first two time blocks have two short training sessions. The first series of training sessions is in the first few weeks of the semester, after our new students have had some time to attend orientation, started classes.. The second series, in the second time block, is designed to provide opportunities for students and staff, for whatever reason, did not take the opportunity up at the beginning of the semester. We felt that this would still allow enough time before the end the semester, which tends to be the end of a course of most of students, to develop their eportfolios.\nThe training session at the end of the semester is designed to provide information to users about what will happen to their eportfolio when they have finished their studies. It will include instructions for exporting and information on what will happen when their DEC email account is not longer available to them.\nThe whole model is underpinned by a Frequently Asked Questions forum – available to all users in our W.S.I. ePortfolio platform.\nTo ensure that students and staff are aware of their WSI ePortfolio account and the training sessions and resources, the model included the development and use of marketing material consisting of:\nCardboard bookmarks with links and QR codes to the platform and training videos\n3-Fold brochures with step-by-step instructions for accessing accounts, and details of the face-to-face session being conducted in each library, and\nPosters to be displayed in a number of locations at all colleges\n","18":"So now Every student and every staff member automatically have their own account \nBut this raised some questions:\nDo our students and staff know they have an ePortfolio account? \nDo they know that it belongs to them? \nDo they know what they can used it for?\nHow will they learn to use it (especially if they are not being asked to use it by teachers)\n","7":"So now that we have looked at what a Bottom-Up Approach its I’d like to briefly share with you The WSI ePortfolio Story\n","24":"Now we are getting to the main activity for this workshop – your challenge will be to create a model to foster the uptake of eportfolios based on a scenario: - read from slide.\n","13":"During this period students may not have, and most likely did not, take the opportunity to use their account for other purposes such as (read from slide)\n","2":"The topic for today’s workshop is creating a model to foster the uptake of eportfolios on a personal basis – from the bottom up\n","30":"As part of this internally funded project, we scripted and recorded 13 tutorials which lead new users through the steps required to set up and start using their accounts providing them with \nA tour of their account\nAnd assistance in\nLogging in\nSetting up their profile\nUsing the built in resume builder\nUploading files\nCreating and sharing pages\nAnd using the social networking features built in to Mahara.\nLet’s look at one of those tutorials – run video from YouTube: \nhttps://www.youtube.com/watch?v=YqVciWs74WM&list=PL4dRpH-ETbuu-l4nClOtGaqCgQjfONXzu \n","19":"The benefits of our newly installed W.S.I. ePortfolio platform and those questions led us to think about whether there were different ways of introducing and supporting the use of W.S.I. ePortfolios, by students and staff, on a personal basis. \nThat is, outside of the classroom. We were looking for a user-centric method, in keeping with the concept that an eportfolio belongs to the user.\n","8":"In 2009 W.S.I. took part in a TAFE NSW trial using a centrally hosted installation of Mahara – the student-centered open source software which we are still using for W.S.I. ePortfolios today.\n","25":"Before we starting working in groups, let’s look at what might you need to think about or include when creating a model?\nAnnotate slide to add suggestions to middle area – or use a whiteboard if available.\nReveal list on right – from animations\nArrange Groups\nBeginning of presentation - 10 minutes (11:30 am to 11:40 am)\nWorkshop Activity 2 - 15 minutes (11:40 am to 11:55 am)\nPresentation of Models – 10 minutes (11:55 am to 12:05 pm)\nEnd of presentation 10 minutes (12:05 pm to 12:15 pm)\n","14":"This top-down – teacher and class based approach – did not encourage the use of W.S.I. ePortfolios by our staff.\nBut this was a very exciting period of time where the use of eportfolios in our Institute was growing.\n","3":"I’d thought we’d start by looking at what a top-down approach might be.\nAny ideas?\n","31":"So, you have seen the model and know that the video tutorials have been created but how can our users access them?\nAnd what about the Questions and Answers Forum from the Model?\nA WSI ePortfolio Community for all users and the Questions and Answers Forum have been created in our platform.\nThe tutorials have been made available in two places - on Youtube (just search for W.S.I. ePortfolio) and as a collection in the W.S.I. ePortfolio Platform.\n","20":"And so our project idea emerged, and we were successful in obtaining internal funding to conduct this project to look at fostering the uptake of W.S.I. ePortfolios from the bottom up – the pull effect.\n","9":"In 2010, after the trial had finished, W.S.I. entered into a hosting arrangement with an external hosting service called Foliospaces\n","26":"REVIEW OF MODELS CREATED IN WORKSHOP\nTAKE PHOTOS\n","15":"Then in mid 2012, disaster hit us and we experienced a CRASH\nFoliospaces was sold to another hosting service resulting in an number of unresolvable issues despite the determined efforts of Nayomie Baihn working with Kristina Hoeppner from Catalyst IT, the lead development company and the maintainer of the Mahara project since its beginning in 2006.\nSo, use of ePortfolios in our Institute was halted.\n","4":"Here‘s what we put together\nThe top-down approach is teacher centric: (read from slide)\n","32":"Whilst the funding for this project has been spent, we are pleased that our Institute is supporting the implementation of this model.\nIn this last semester of 2013 are plans are to:\nIn 2014 our plans are to: \nProduce further tutorials including:\nWhat is an ePortfolio\nModifying your profile page\nCreating Plans\nExporting\n","21":"Our project had two main objectives\nFirstly:\nTo Develop a sustainable, college-based model which would\nImprove awareness by students and staff of their W.S.I. ePortfolio account\nProvide students and staff with skills to start using their accounts, and be\nBe scalable for use across the Institute\nAnd to then\nDevelop Resources to support the model\n","10":"Some very innovative and insightful teachers in hairdressing successfully implemented the use of W.S.I. ePortfolios with their students in face-to-face, distance and workplace environments. Motivated by the success in hairdressing, the use of W.S.I. eportfolios as a teaching and learning tool expanded to a number of other teaching sections, including:\nSport and Fitness\nInformation Technology, and \nThe Workforce Capability Unit’s eLF Program\nWith other sections such as:\nChildren’s Services\nBusiness Administration and \nHospitality \nPreparing to implement.\n"}
  • From the bottom up approach - Creating a model to foster the “pull” effect in student uptake of eportfolios on a personal basis.

    1. 1. EPORTFOLIOS from the bottom up – Workshop by Jennifer Munro 2013 Eportfolio Forum
    2. 2. CREATING A MODEL TO FOSTER THE UPTAKE OF EPORTFOLIOS ON A PERSONAL BASIS ePortfolios - from the bottom up - Workshop 2 3 October 2013 – ePortfolios Australia Forum
    3. 3. WHAT IS THE TOP-DOWN APPROACH IN USING EPORTFOLIOS? ePortfolios - from the bottom up - Workshop 3 3 October 2013 – ePortfolios Australia Forum
    4. 4. THE TOP-DOWN APPROACH – TEACHER CENTRIC Teachers/trainers/facilitators dictate: • what they want to see in their student’s eportfolios • how they want to see it – sometimes providing templates • how the student should share their eportfolio with them and for how long. ePortfolios - from the bottom up - Workshop 4 3 October 2013 – ePortfolios Australia Forum
    5. 5. WHAT IS THE BOTTOM-UP APPROACH IN USING EPORTFOLIOS UP ePortfolios - from the bottom up - Workshop 5 3 October 2013 – ePortfolios Australia Forum
    6. 6. THE BOTTOM-UP APPROACH – LEARNER CENTRIC Learners (not teachers/trainers/facilitators) decide: • If they will use their eportfolio • What artefacts they will place in it • How they will display those artefacts – and the purpose of those displays • If, when, with who and for how long they will share those displays ePortfolios - from the bottom up - Workshop 6 3 October 2013 – ePortfolios Australia Forum
    7. 7. The WSI ePortfolio Story
    8. 8. WSI’S EPORTFOLIO HISTORY 2009 Participated in Trials Open Source Software TAFE NSW server 8 ePortfolios - from the bottom up - Workshop 3 October 2013 – ePortfolios Australia Forum 3 October 2013
    9. 9. WSI’S EPORTFOLIO HISTORY 2010 Our own Institution and WSI branding Open Source Software Externally hosted by Folio Spaces 9 ePortfolios - from the bottom up - Workshop 3 October 2013 – ePortfolios Australia Forum 9 September 2013 - WSI Showcase
    10. 10. WSI’S EPORTFOLIO HISTORY ePortfolios - from the bottom up - Workshop 10 3 October 2013 – ePortfolios Australia Forum
    11. 11. WSI EPORTFOLIOS – INITIAL USE Assist students in specific classes to use their WSI ePortfolio to: •Produce work •Gather evidence •Record reflections •Submit work for assessment and feedback relating to their studies with us. ePortfolios - from the bottom up - Workshop 11 3 October 2013 – ePortfolios Australia Forum
    12. 12. WSI EPORTFOLIOS – INITIAL USE ePortfolios - from the bottom up - Workshop 12 3 October 2013 – ePortfolios Australia Forum
    13. 13. WSI EPORTFOLIOS – INITIAL USE Did students use their WSI ePortfolio for: •Recording their personal thoughts – on any topic or event •Collecting artefacts from other units of study and/or personal hobbies •Creating resumes and cover letters •Creating collections of work to support job applications ePortfolios - from the bottom up - Workshop 13 3 October 2013 – ePortfolios Australia Forum
    14. 14. WSI EPORTFOLIO – INITIAL USE ePortfolios - from the bottom up - Workshop 14 3 October 2013 – ePortfolios Australia Forum
    15. 15. MID 2012 15 ePortfolios - from the bottom up - Workshop 3 October 2013 – ePortfolios Australia Forum 9 September 2013 - WSI Showcase
    16. 16. EARLY 2013 ePortfolios - from the bottom up - Workshop 16 3 October 2013 – ePortfolios Australia Forum
    17. 17. EASY ACCESS AND DEC USERNAME/PASSWORD ePortfolios - from the bottom up - Workshop 17 3 October 2013 – ePortfolios Australia Forum
    18. 18. YES, YOU HAVE AN ACCOUNT BUT ePortfolios - from the bottom up - Workshop 18 3 October 2013 – ePortfolios Australia Forum
    19. 19. THE IDEA BEHIND OUR INNOVATION ePortfolios - from the bottom up - Workshop 19 3 October 2013 – ePortfolios Australia Forum
    20. 20. FROM THE BOTTOM UP ePortfolios - from the bottom up - Workshop 20 3 October 2013 – ePortfolios Australia Forum
    21. 21. PROJECT OBJECTIVES MODEL ePortfolios - from the bottom up - Workshop 21 3 October 2013 – ePortfolios Australia Forum RESOURCES
    22. 22. Workshop Activity - 1 WHY USE A BOTTOM-UP APPROACH? INSTRUCTIONS 1. Think about the benefits of using a bottom-up approach in increasing the use of ePortfolios. (1 minute) 2. In pairs – discuss your thoughts. Agree on 1 benefit that you will later share with us. (2 minutes). 3. Share your benefits. ePortfolios - from the bottom up - Workshop 22 3 October 2013 – ePortfolios Australia Forum
    23. 23. Workshop Activity - 1 WHY USE A BOTTOM-UP APPROACH – YOUR THOUGHTS ePortfolios - from the bottom up – Workshop 23 3 October 2013 – ePortfolios Australia Forum
    24. 24. Workshop Activity - 2 YOUR CHALLENGE – CREATE A MODEL TO FOSTER THE UPTAKE OF EPORTFOLIOS SCENARIO • • • • • An educational institution Multiple locations – widely spread Multiple disciplines/teaching areas Entry level courses to advanced diploma Used for both continuing professional development (staff) and learning journey (student) INSTRUCTIONS • • • • ePortfolios - from the bottom up - Workshop 24 3 October 2013 – ePortfolios Australia Forum Work in assigned groups Use butchers paper and markers OR your own devices and apps Create/Draw your model Be prepared to present to workshop
    25. 25. Workshop Activity CONSIDERATIONS/INCLUSIONS • • • • • • • • • ePortfolios - from the bottom up - Workshop 25 3 October 2013 – ePortfolios Australia Forum Scope Stakeholders Communication Methods Costs Access to platform Facilitators Resources Facilities Timeframes
    26. 26. Workshop Activity YOUR MODELS ePortfolios - from the bottom up – Workshop 26 3 October 2013 – ePortfolios Australia Forum
    27. 27. WHAT WSI DID ePortfolios - from the bottom up - Workshop 27 3 October 2013 – ePortfolios Australia Forum
    28. 28. WHAT WSI DISCOVERED INSTRUCTOR-LED SELF-PACED HELP HELP ePortfolios - from the bottom up - Workshop 28 3 October 2013 – ePortfolios Australia Forum
    29. 29. OUR MODEL ePortfolios - from the bottom up - Workshop 29 3 October 2013 – ePortfolios Australia Forum
    30. 30. OUR RESOURCES Resume Login Profile Tour Journals Files ePortfolios - from the bottom up - Workshop 30 3 October 2013 – ePortfolios Australia Forum Friends Pages
    31. 31. WHERE YOU FIND THOSE RESOURCES ePortfolios - from the bottom up - Workshop 31 3 October 2013 – ePortfolios Australia Forum
    32. 32. WHERE TO FROM HERE? 2013 2014 Produce promotional material Produce promotional material Bookmarks and brochures Bookmarks and brochures distributed to all students and distributed to all students and staff during Orientation staff during Orientation sessions/staff meetings sessions/staff meetings Train Librarians Train Librarians Posters displayed in all WSI Posters displayed in all WSI colleges colleges Training sessions conducted in Training sessions conducted in all WSI colleges all WSI colleges Trial training sessions and Trial training sessions and resources with students/staff resources with students/staff Term 4 2013 Term 4 2013 ePortfolios - from the bottom up - Workshop 32 3 October 2013 – ePortfolios Australia Forum Further video tutorials Further video tutorials developed developed
    33. 33. ANY QUESTIONS? ePortfolios - from the bottom up - Workshop 33 3 October 2013 – ePortfolios Australia Forum
    34. 34. CONTACT DETAILS Project Manager Jennifer Munro Email: jennifer.munro2@tafensw.edu.au Twitter: @jmunro18 Facebook: https://www.facebook.com/#!/jmunro18 Linkedin: http://www.linkedin.com/pub/jennifer-munro/61/558/788 WSI ePortfolio Administrator Nayomie Baihn Email: nayomie.baihn@tafensw.edu.au Twitter: @baihnygirl Facebook: https://www.facebook.com/#!/nayomiebaihn Linkedin: http://www.linkedin.com/pub/nayomie-baihn/4a/a32/7aa Project Sponsor Elizabeth Hobbs Email: elizabeth.hobbs@tafensw.edu.au Linkedin: http://www.linkedin.com/pub/beth-hobbs/1a/427/62b ePortfolios - from the bottom up – Workshop 34 3 October – ePortfolio Forum

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