Notice of Concern
Upcoming SlideShare
Loading in...5
×
 

Like this? Share it with your network

Share

Notice of Concern

on

  • 1,056 views

 

Statistics

Views

Total Views
1,056
Views on SlideShare
840
Embed Views
216

Actions

Likes
0
Downloads
0
Comments
0

1 Embed 216

http://guides.baker.edu 216

Accessibility

Categories

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

Notice of Concern Presentation Transcript

  • 1. Student Notice of ConcernUnus pro omnibus, omnes pro uno One for All and All for One
  • 2. Student Notice of ConcernThe NOC is a Faculty communication toolused to electronically notify the AcademicOffice regarding concerns Faculty haveabout students that CANNOT beresolved at the student/instructor level.The NOC is not a substitution for normalinstructor rapport with students. Rather,the NOC is to be used when normalclassroom management strategies fail.
  • 3. Student Notice of Concern is on the same screen as Attendance – Click “Enter” to make a referral.
  • 4. Click on a student, then click “Continue”
  • 5. You are now at the NOC referral screen
  • 6. Please – ALWAYS communicate with your students. If you check “Low test/quiz/assignment scores” or “Grade below „C‟” please explain what action you want the Advisor to take beyond your own remediation discussions with the student, i.e. tutoring in the LSS, review of syllabus requirements, etc.
  • 7. Attendance is monitored daily by the campus Attendance Point Person. Students are automatically withdrawn from classes when they exceed the absence threshold. Complete this section if your OWN attendance criteria exceeds that of the college OR if you and the student have negotiated an agreement and you are requesting to NOT have the student automatically withdrawn from your class.
  • 8. When non-academic issues are interfering with students‟ success, please identify the problem and recommend what action you would like the Advisor to take. Details are important.
  • 9. EXAMPLES OF NON-ACADEMIC OFFICE ISSUES WHICH DO NOT REQUIRE INTERVENTION FROM AN ADVISOR
  • 10. No further comments from instructor. Does not appear to be a need for advisor intervention .
  • 11. No other comments from instructor. Does notappear to be a need for advisor intervention.
  • 12. Instructor noted that she had contact with student, but no other comments were included.
  • 13. No other comments included.
  • 14. Instructor had contact with student. Student has not missed any classes.
  • 15. No added comments from instructor and a new entry made, same as this, on 10/20/08.
  • 16. Has missed 1 of 7 classes. No additional comments from instructor.
  • 17. Academic help? Transportation? Child care?When student was called by an Advisor, we discovered she is in a wheelchair and was having a hard time getting from class to class
  • 18. The following are submitted notice ofconcerns which were resolved usingnormal classroom managementstrategies.Advisor intervention not required.
  • 19. STUDENT REFERRAL FORM NOTICE OF CONCERN DATE SUBMITTED: 2012/05/01 RECORD NO: 1 STUDENT PHONE: COURSE: SECTION NO:STUDENT EMAIL: INSTRUCTOR/STAFF NAME: INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL: COMMUNICATION I have communicated with the student. ACADEMIC ISSUES GRADE BELOW "C" AT THIS TIME OTHER ACADEMIC REASONS: Student missing assignment and quiz. Suppose to make up quiz 5-2-2012 and I will accept one late assignment. NON-ACADEMIC ISSUES INSTRUCTOR COMMENTS: Student admits that he does not apply himself.
  • 20. STUDENT REFERRAL FORM Baker NOTICE OF CONCERN DATE SUBMITTED: 2012/05/01 RECORD NO: 1 STUDENT PHONE: COURSE: SECTION NO: STUDENT EMAIL:INSTRUCTOR/STAFF NAME: INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL: COMMUNICATION I have communicated with the student. ACADEMIC ISSUES LOW TEST/QUIZ/ASSIGNMENT SCORES GRADE BELOW "C" AT THIS TIME OTHER ACADEMIC REASONS: Student has the ability just does not want to apply himself. Tested very poorly this week. Im letting him turn in a late assignment NON-ACADEMIC ISSUES INSTRUCTOR COMMENTS:
  • 21. STUDENT REFERRAL FORM NOTICE OF CONCERN DATE SUBMITTED: 2012/06/05 RECORD NO: 1 STUDENT PHONE: COURSE: SECTION NO: STUDENT EMAIL: INSTRUCTOR/STAFF NAME:INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL: COMMUNICATION I have communicated with the student. ACADEMIC ISSUES OTHER ACADEMIC REASONS: Student has medical condition that prevent him from attending class and will require an Incomplete grade. NON-ACADEMIC ISSUES INSTRUCTOR COMMENTS:
  • 22. STUDENT REFERRAL FORM Baker NOTICE OF CONCERN STUDENT PHONE: COURSE: SECTION NO: STUDENT EMAIL: INSTRUCTOR/STAFF NAME:INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL: COMMUNICATION I have communicated with the student. ACADEMIC ISSUES NON-ACADEMIC ISSUES OTHER NON-ACADEMIC REASONS: Student missed clinical yesterday because she had an ill child that she had to take to the ER INSTRUCTOR COMMENTS: ____________is looking for a hospital date and instructor who can supervise student for a make-up.
  • 23. STUDENT REFERRAL FORM NOTICE OF CONCERN DATE SUBMITTED: 2012/05/23 RECORD NO: 1STUDENT PHONE: COURSE: SECTION NO: STUDENT EMAIL: INSTRUCTOR/STAFF NAME: INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL: COMMUNICATION I have communicated with the student. ACADEMIC ISSUES GRADE BELOW "C" AT THIS TIME NON-ACADEMIC ISSUES INSTRUCTOR COMMENTS:
  • 24. The following are examples of submitted notice ofconcerns in which normal classroom managementstrategies, i.e. communication with the student, wereNOT initiated by the instructor.The NOC is to be used when normal classroommanagement strategies fail.
  • 25. STUDENT REFERRAL FORM NOTICE OF CONCERN DATE SUBMITTED: 2012/04/19 RECORD NO: 1STUDENT PHONE: COURSE: SECTION NO: STUDENT EMAIL: INSTRUCTOR/STAFF NAME: INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL: COMMUNICATION I have not communicated with the student. This is her first full week of absence. ACADEMIC ISSUES LOW TEST/QUIZ/ASSIGNMENT SCORES GRADE BELOW "C" AT THIS TIME OTHER ACADEMIC REASONS: She has not submitted her homework and is currently doing failing work. NON-ACADEMIC ISSUES INSTRUCTOR COMMENTS:
  • 26. STUDENT REFERRAL FORM NOTICE OF CONCERN DATE SUBMITTED: 2012/05/18 RECORD NO: 1 STUDENT PHONE: COURSE: SECTION NO: STUDENT EMAIL: INSTRUCTOR/STAFF NAME:INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL: COMMUNICATION I have not communicated with the student. Attendance/ Assignments ACADEMIC ISSUES NON-ACADEMIC ISSUES INSTRUCTOR COMMENTS:
  • 27. STUDENT REFERRAL FORM NOTICE OF CONCERN DATE SUBMITTED: 2012/05/22 RECORD NO: STUDENT PHONE: COURSE: STUDENT EMAIL:INSTRUCTOR/STAFF NAME: INSTRUCOR/STAFF PHONE: SECTION NO: INSTRUCTOR/STAFF EMAIL: COMMUNICATION I have not communicated with the student. she is always at least an hour late, and always leaves early ACADEMIC ISSUES LOW TEST/QUIZ/ASSIGNMENT SCORES GRADE BELOW "C" AT THIS TIME NON-ACADEMIC ISSUES INSTRUCTOR COMMENTS:
  • 28. ACADEMIC OFFICE ISSUES• POOR GRADES – Make referrals when attempts to work with students have failed.• NON-ATTENDANCE – Report only when Students are on the brink of withdrawal for non-attendance or attempts to discuss attendance/tardy issues with student have failed.• BEHAVORIAL CONCERNS – Refer when classroom management strategies have failed.• COUNSELING; FAMILY/PERSONAL – Refer for such issues as: Transportation, Child Care, Special Needs, Mental Health, etc.
  • 29. EXAMPLES OF APPROPRIATE ACADEMIC OFFICE REFERRALS
  • 30. More information would be helpful but this is clearly a red flag.
  • 31. Instructor indicated Family/Personal Issues.
  • 32. More information would be helpful
  • 33. Very limited space in Notice of Concerncomment section – request made to expand
  • 34. Directions on how to retrieveAdvisor follow-up documentationon Notice of Concern referrals.
  • 35. Click on “View/Save/Print,” then click “Submit”
  • 36. Click onClick on one orof your sections, then “Continue.” one or all all of your sections, then click click “Continue
  • 37. Click on the student you wish to see follow-up documentation, then click “Submit”
  • 38. Click on “Student Notice of Concern Referral Forms” link and you will be taken to the original referral and any Advisor follow-up that has occurred.
  • 39. .This is the top half of the report that is generated.
  • 40. This is the bottom half of the report that is generated with the “Advising Action” documenting Advisor follow-up activity.
  • 41. GUIDELINES FOR DOCUMENTING STUDENT CONCERNS• “POOR ATTENDANCE/TARDINESS/PARTICIPATION” – write specific concern...we dont know what this means when not explained.• Explain the problem and the Advisor intervention you feel will be helpful.• Make referrals only when your normal classroom management strategies have not been successful.
  • 42. WHEN NOT TO SUBMIT A NOTICE OF CONCERN Do NOT submit a Notice of Concern if you only want to document :  an observation or interaction with a student but are NOT requesting intervention by an Advisor.  a current grade in the class.  an absence/tardy. If this is an ongoing issues which has not been resolved with normal classroom management strategies then a request for advisor intervention is appropriate.  missed assignments.  failed assignments.  poor study habits.
  • 43. For any Questions Please Contact Paul Zang, Director of Counseling and Assessment 810-766-4112 or email paul.zang@baker.edu OrKaren Weissert, Coordinator of Academic Support Services 810-766-4140 or email karen.weissert@baker.edu