Open Access, Repositories and Research Assessment


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An overview of open access and repoository developments at the University of Glasgow.

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  • Enlighten: from project to service Enlighten was launched in April 2006 [reflected Glasgow role in the Scottish Enlightenment] The new name signalled a clear distinction from the earlier project (not an acronym) and there is a rich selection of words with the prefix En which we are using liberally (as you’ll see later) It included the repository and the support which the Library offered Appointment of new staff to manage deposits and to check copyright Senior Management Support Core Strategic Aim for the Library Repository staffing Library No full time Repository Manager(s) Advocacy Manager (P/T) Service Development Manager (P/T) Cataloguing staff IT Services IT Specialist(s) Research and Enterprise Academic Departments Incremental approach to embedding Open Access in the University’s consciousness: taking Scottish OA declaration as starting point we lobbied for a University position on OA – got first statement approved by Senate in 2006 Impact of the statement Increased awareness of the existence of a repository here at Glasgow Significant increase in number of staff depositing content Significant increase in the range of content across the University The repository is seen an institutional initiative NOT a library initiative But, not enough… and not a Mandate What changed between 2006 and 2008 – the RAE
  • RAE 2008 Library managed publications. Very time consuming and difficult Key outcome: University needs a central publications database Library proposed that Enlighten could be used for this role No confusion for staff, as only one database for publications data and full text Existing publication data could be imported Publication data in Enlighten could be re-used in staff web pages [re-use is a key recurring theme] Opened up opportunity to discuss a possible mandate with senior management No opposition to the policy in Senate Academic colleagues asking “How” not “Why” they should deposit their material Key elements of publication policy Requires staff to deposit the full text of peer reviewed journal articles and conference proceedings (where publisher agreements permit) from start of 08/09 session Encourages deposit of other types of research publication Incorporates requirement for bibliographic details for all research publications from 2008- Also includes requirement for standard form of address for journal articles (very important when you have a Medical Faculty, and has had some degree of success).
  • New rich record format which we be launched in early 2011 – includes links to funders, embeds Library discovery tool Find More [OpenURL Resolver], has download statistics for each full text record and may include Thomson Reuters Researcher ID (which some staff love and use assiduously) and citation information (bit contentious) from WoS and Incites. Auto e-mail depositor and author when the record made public. Publications embedded in the Staff A to Z
  • This is an example of a staff profile in the School of Law, the publications come from Enlighten. Ultimate intention for the University is that Enlighten should be used to populate all staff web pages, so that we reduce duplication of effort and the work required across the University. It is now possible for us to dynamically pull publications out of Enlighten and populate the University’s staff A-Z with publications data. Intention also that central systems will be used to provide data for exercises such as PDR – so publications will be drawn from Enlighten. Part of our 3 R’s – Reuse, reuse, reuse
  • Also a bi-directional link [in development] – from the Research System award link to output in Repository using the University Research Code Number.
  • Wide range of supporting and explanatory text was added, provided by Research and Enterprise. Again, the EPrints add-on was very configurable and we were able to include very full guidance (and examples).
  • Added Research Outcomes blog, that’s Valerie’s Enquire blog. And, if you Google Enlighten we are third after enlightensmiles [tooth whitening] and a dictionary definition of Enlighten “ to give intellectual or spiritual light to; instruct; impart knowledge to “
  • Open Access, Repositories and Research Assessment

    1. 1. Open Access, Repositories and Research Assessment: Enlighten-ing Lessons William J Nixon, Service Development Manager (Enlighten) UKSG Breakout Sessions (Group A) April 2011
    2. 2. University of Glasgow [Screenshot]
    3. 3. University Statement – April 2006 <ul><li>“Glasgow University, as a signatory of the Scottish Open Access Declaration, strongly encourages authors at Glasgow University to deposit copies of their published work into the University's Institutional Repository……….The Repository is a freely available database which anyone in the world can access and is intended to be a showcase of the research undertaken at the University.” </li></ul>
    4. 4. University Publications Policy – June 2008 <ul><li>The objectives of this policy are: </li></ul><ul><li>To increase the visibility of research publications produced by staff employed by or associated with the University of Glasgow  </li></ul><ul><li>To ensure that research outputs are prepared and curated in a way which helps maximise the value that they have for the university in terms of the external use of bibliometric data e.g. league tables, post-2008 RAE </li></ul>
    5. 5. University Library [Screenshot]
    6. 6. The Library (in Figures) in 2010 <ul><li>Visits to the library </li></ul><ul><ul><li>1.562 million </li></ul></ul><ul><li>Database searches completed </li></ul><ul><ul><li>2.554 million </li></ul></ul><ul><li>Full-text articles from our e-journals downloaded </li></ul><ul><ul><li>2.443 million </li></ul></ul><ul><li>Photocopied pages in the library </li></ul><ul><ul><li>914, 603 pages </li></ul></ul><ul><li>Physical items borrowed from the library </li></ul><ul><ul><li>850,528 </li></ul></ul><ul><li>Sections or chapters from our e-books requested </li></ul><ul><ul><li>725,759 </li></ul></ul><ul><li>Sheets printed from computers in the library </li></ul><ul><ul><li>3.608 million </li></ul></ul>
    7. 7. Enlighten Homepage
    8. 8. EPrints Record with Funder [Screenshot]
    9. 9. Enlighten Development [Screenshot]
    10. 10. Evolution of Enlighten Enlighten: Embedded Institutional Repository - Mandatory Deposit - Wide Range of Item Types - Mostly Metadata Enlighten: Institutional Repository - Voluntary Deposit - Limited Item Types - Mostly Full Text JUNE 2008 – Publications Policy 2001- 2010- JISC Projects: DAEDALUS to Enrich and Enquire
    11. 11. Enlighten Snapshot <ul><li>15,000 User records </li></ul><ul><li>39,099 Publication records to date </li></ul><ul><li>3,600+ Full text papers </li></ul><ul><li>530% increase in records (Dec 2009 to Dec 2010) </li></ul><ul><li>Data Matching exercise with Thomson Reuters (InCites) </li></ul>
    12. 12. Google Analytics
    13. 13. Silos are the past… Photo by docsearls on Flickr - used under a Creative Commons licence
    14. 14. Embedded Repositories are the future LDAP SwordAPP
    15. 15. Embedding (and integrating) is about… <ul><li>Being stitched into the fabric of the institution </li></ul><ul><ul><li>Culturally, Technically ,Holistically </li></ul></ul><ul><li>Adding Value [for the] </li></ul><ul><ul><li>Researcher, Funder(s), Institution , UK Plc </li></ul></ul><ul><li>Re-use </li></ul><ul><ul><li>REF, Research Profiles, Interoperability, crosswalks and metadata schema </li></ul></ul><ul><li>Reducing Duplication </li></ul><ul><ul><li>Ingest, workflows, reporting </li></ul></ul><ul><li>Exploiting new opportunities </li></ul><ul><ul><li>Data mining, business intelligence, KPI’s, Analytics, “stickiness”, visibility </li></ul></ul>
    16. 16. Embedding and Repository Questions <ul><li>How joined up/embedded is your [Research] repository? </li></ul><ul><li>Who are your partners? </li></ul><ul><li>What are your barriers? </li></ul><ul><li>Do you have an “institutional repository” or a repository at your institution? </li></ul>
    17. 17. An Institutional Exemplar – 3 P’s People Policies Processes
    18. 18. People: Partnerships <ul><li>Academic staff </li></ul><ul><li>Departmental administrators </li></ul><ul><li>University Library </li></ul><ul><li>IT Services </li></ul><ul><li>Corporate Communications </li></ul><ul><li>Research and Enterprise </li></ul><ul><li>Human Resources </li></ul><ul><li>Archives </li></ul>“No Repository is an island.”
    19. 19. Processes: Institutional System integration <ul><li>Increasing deposits with our institutional login with (GUID) </li></ul><ul><li>Providing a new Glasgow Author browse view </li></ul><ul><li>Surfacing Funder data (from our Research System) </li></ul><ul><li>Identifying and implementing workflows with colleges and schools </li></ul><ul><li>Collecting Output, Impact and Esteem data (REF Preparation) </li></ul>
    20. 20. Browse by Glasgow Author [Screenshot]
    21. 21. Staff A to Z with Publications [Screenshot]
    22. 22. Linking Outputs to Awards [Screenshot]
    23. 23. Browse by Research Funder Name [Screenshot]
    24. 24. Mini-REF (Oct-Dec 2010) <ul><li>Internal REF exercise </li></ul><ul><li>Enlighten being used as the platform to carry out this exercise </li></ul><ul><li>Using locally modified version of the RAE add-on software developed by the University of Southampton for RAE 2008 </li></ul><ul><li>Has significantly increased staff engagement with Enlighten </li></ul><ul><li>200+ staff self-deposited records </li></ul><ul><li>4000+ new records added </li></ul>
    25. 25. MiniREF Selections [Screenshot]
    26. 26. MiniREF Selection Details [Screenshot]
    27. 27. Impact and Esteem [Screenshot]
    28. 28. Impact and Esteem 2 [Screenshot]
    29. 29. REF Reporting [Screenshot]
    30. 30. MiniREF Lessons <ul><li>Your publications data can never be comprehensive enough in advance of an exercise like this </li></ul><ul><li>Ensure you are ready to deal with the volume of queries, updates and additional publications which the exercise will elicit </li></ul><ul><li>Administration features including the opportunity to &quot;impersonate&quot; users (to update records on their behalf) and to run various reports are absolutely vital for managing returns and gauging progress </li></ul><ul><li>Learn lessons, take onboard feedback and be flexible/nimble enough to make changes to the system and workflows </li></ul>
    31. 31. Using publications data for research management <ul><li>University now has comprehensive record of its publications </li></ul><ul><li>Senior management interest in re-using and analysing this data </li></ul><ul><li>Publication lists pulled from Enlighten to pre-populate Professorial Performance and Development Review forms </li></ul><ul><li>Comparison of University’s publications with ERA (Excellence in Research for Australia) journal rankings list </li></ul>
    32. 32. Find Out More <ul><li>Me [email_address] @williamjnixon </li></ul><ul><li>Enlighten http:// </li></ul><ul><li>Web 2.0 Blog and Twitter http:// </li></ul><ul><li> http:// </li></ul>