Minding your P's and Q's: Enrich-ing Enlighten

Minding your P's and Q's: Enrich-ing Enlighten at the University of Glasgow William J Nixon University of Glasgow Kultur Meeting 8 th September 2010, London With Thanks to Valerie McCutcheon and the Enlighten Team

Repository needs: A Glasgow perspective
Fulfilling our Open access agenda and obligations
Increasing the visibility of University research
Implementing a university wide publications database
Mandating electronic theses deposit
Preparing for assessment exercises (REF)

Key Drivers for Open Access in the University
Increased impact for research made openly available
Public presentation of the University’s research profile
Compliance with funding body policies on Open Access
Wellcome Trust
Research Councils UK
Effectively managing our research publications

Evolution of Enlighten Enlighten: Hybrid Institutional Repository - Mandatory Deposit - Wide Range of Item Types - Mostly Metadata Enlighten: Institutional Repository - Voluntary Deposit - Limited Item Types - Mostly Full Text JUNE 2008 – Publications Policy 2001- 2010- JISC Projects: DAEDALUS to Enrich and Enquire

The Enrich Project (April 2009 – March 2010)
Repository and Research System Integration
Key Objectives
Establish Enlighten as a comprehensive University-wide repository and central publications database
Create staff profiles using data from core institutional systems including the repository and the Research System
Ensure compliance with funders’ open access grant and award policies using the Research System
Improve publicity for research activity and outputs
Funded by JISC as part of the Inf11 Programme

Enlighten [Screenshot]

State of Enlighten - August 2010
12,500 User records
29,500+ Publication records
2,800+ Full text papers
500% increase in records in last year

Google Analytics

An Institutional Exemplar – 3 P’s People Policies Processes

People: Partnerships
Academic staff
Departmental administrators
University Library
IT Services
Corporate Communications
Research and Enterprise
Human Resources
“No Repository is an island.”

People: Advocacy
Wide range of activities: presentations, events, e-mail list, newsletter articles, publicity material, targeted approaches
Top-down and bottom-up
Can be resource intensive
Involved repetition and reinforcement – iterative process
Ensure repository is aligned with academic and institutional needs

Four Concerns given by Staff
Content
What should be provided? How? When?
Copyright
Will you ask me to break © agreements? What support is available?
Context
How will this data and the full text be seen and accessed?
Citations
Will the open access versions be cited rather than the publisher version? Impact on citations

Delivering Value
Publications Policy (Mandate)
Value Adds
Usage statistics
Citations
Visibility in Google (>80% of access)
Re-use:
Staff web pages
REF Preparation
P&DR

Top 100 [Screenshot]

Staff A to Z with Publications [Screenshot]

Maintaining the Repository’s profile
Publicising developments
E-mail alerts for depositors
In-house overviews
Library on demand videos
Twitter and VisibleTweets

Enlighten: Approve with Notification

For the Audience
How joined up is your repository?
Who are your partners?
How successful is your advocacy?
Do you have an “institutional repository” or a repository at your institution?

Processes: Institutional System integration
Increasing deposits with our institutional login with (GUID)
Providing a new Glasgow Author browse view
Surfacing Funder data (from our Research System)
Identifying and implementing workflows with colleges and schools

Increasing Deposit: Institutional Login
12,500 user records in Enlighten
Staff now automatically have an account
Includes Honorary and Associate members
Authentication using GUID
Password’s reset from central service
Increased take-up of staff self-deposit

Browsing by Glasgow Author
New Glasgow Author view
Replaced “All author view”
Uses staff names in the Staff A to Z
Independent of name cited in the publication
Publications linked to author with GUID
Glasgow author autocomplete field now available which includes e-mail and GUID
No need to add or use Staff Number

Browse by Glasgow Author [Screenshot]

Surfacing Funder Data
New Funding option in the deposit workflow
Use project data from the Research System but only includes projects marked as "publicity yes“ – Enlighten staff will check.
New Research Funder browse view
Funder data can be added with a new autocomplete field

Browse by Research Name [Screenshot]

Browse by Project Code [Screenshot]

Record with Funder Data [Screenshot]

Different Deposit Models at Glasgow
Mediated deposit :departments continue to maintain a local publications database and send regular imports. Full text will be sent directly by academic staff to a dedicated e-mail address
Proxy deposit : a member of administrative staff will carry out deposit of bibliographic details and full text directly into Enlighten on behalf of academic staff (academics will need to send full text to the nominated member of admin staff)
Self-deposit : individual members of academic staff will deposit data and full text directly into Enlighten

Policies: Publications
Introduced in June 2008
Effective from September 2008
Focus on:
Full text (where © permits) for peer-reviewed journal articles and conference papers
Bibliographic details of publications
University of Glasgow in Address
Encourage other content types

Our Publications Policy

For the Audience
Who has a policy/mandate?
When was it implemented?
Who initiated it? Is it working?
What are your challenges

Key Challenges – 2 Q’s Quality Quantity Photo by austinevan on Flickr - used under a Creative Commons licence

Quantity
Main sources:
Departmental databases
REF Pilot Data
Staff publication lists
Data entry:
By hand
Bulk uploads

Quality
Variable sources and record quality
No LCSH subject headings for bulk imports
Spot checks on data
Opportunities for staff to request corrections
EPrints Issues plug-in incl duplicate checking
Author disambiguation (!)
Extending range of metadata and content types
Copyright clearance done by Library staff

Library Support
Reviewing submitted data
Checking Copyright
Enhancing the data
ISSN and iSBNs (ISMNs)
Glasgow Unique ID
Subject classification
DOI
Project and Funder
PDF coversheet

Metadata: Extending our range of content types

EPrints Metadata Field

For the Audience
Backfilling work?
Quality control procedures?
Metadata challenges for Arts?
Digital object challenges?

Ongoing Work: Repository and Research System
Comprehensive coverage of publications
Full text download statistics and reports
E-mail to depositor and author when the records is made public
Additional project data
“Find More” full text search
Publications embedded in the Staff Research Profiles
The REF…

Find out more
Project Web and Blogs
http://www.gla.ac.uk/enrich
http://enlightenrepository.wordpress.com/
http://researchoutcomes.wordpress.com/
Contact us
William Nixon [email_address] @williamjnixon

Minding your P's and Q's: Enrich-ing Enlighten

by enlightenrepository on Sep 09, 2010

Accessibility

Categories

Tags

Upload Details

Usage Rights

1 Embed 82

Statistics

Minding your P’s and Q’s: Enrich-ing Enlighten — Presentation Transcript