• Share
  • Email
  • Embed
  • Like
  • Save
  • Private Content
Enlighten: integrating a repository with University systems and processes
 

Enlighten: integrating a repository with University systems and processes

on

  • 624 views

Presentation by Morag Greig at UKCORR (United Kingdom Council of Research Repositories) Meeting in August 2009

Presentation by Morag Greig at UKCORR (United Kingdom Council of Research Repositories) Meeting in August 2009

Statistics

Views

Total Views
624
Views on SlideShare
623
Embed Views
1

Actions

Likes
0
Downloads
4
Comments
0

1 Embed 1

http://www.slideshare.net 1

Accessibility

Categories

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

    Enlighten: integrating a repository with University systems and processes Enlighten: integrating a repository with University systems and processes Presentation Transcript

    • Enlighten: integrating a repository with University systems and processes Morag Greig Advocacy Manager- Enlighten University of Glasgow UKCoRR meeting 14/08/09
    • Background
      • Mature and well established institutional repository service at Glasgow (2001-)
      • A hybrid repository with over 5500 records for published research outputs (>2100 full text)
      • Publications policy approved by University Senate in June 2008 (‘mandate’)
      • Policy established Enlighten as both the institutional repository AND the central publications database
      • Key Library engagement and participation in the RAE and the REF Pilot
      • Strong relationships between the Library’s repository managers and the University academic community and research office
      • Recognition that the repository cannot exist as a disconnected data silo
    • Aims
      • To develop a comprehensive central publications database (2001-) across the University
      • To develop deposit procedures that will enable departments to provide publications data on a regular and ongoing basis
      • To encourage all staff to comply with the Publications Policy and to deposit full text
      • To join up systems and processes so that deposit is easy and data can be re-used for many purposes
    • Initial visits to departments
      • Initial meetings with Heads of departments/research champions
      • Establish current procedures for collecting publications data
      • Establish how best the department can engage with Enlighten
    • Multiple sources of publications data and update schedules Reference Manager EndNote Word files Access In-house databases Web pages Monthly Bi-annually Rarely!
    • Deposit options Self-deposit (two departments) Mediated – some large faculties Proxy – most small to medium sized departments
    • Training for administrative staff
    • Enlighten deposit manual
    • Further visits to departments
      • Presentations at departmental meetings, including demonstrations and time for questions – addressing issues, e.g. versions, permissions etc.
      • Presentations at Faculty level research meetings
      • Presentations are ongoing
    • Data back filling
      • Data being added for publications back to 2001
      • Some data being entered manually (extra staff trained to do this)
      • Bulk of data being imported from REF databases (records will require some details to be added)
      • Staff numbers being added retrospectively to older records in Enlighten
    • Repository enhancements
      • HR database – staff numbers (in place)
      • Single sign-on (institutional integration)
      • Statistics
      • Reporting
      • Automated publications lists (institutional integration with content management system)
      • Two way link-ups with the research system (institutional integration)
      • Deposit alerts
      • More granular editorial roles etc.
    • Automated publications lists
    • Integration with research systems
      • Two way links between Enlighten and the Research System (auto-complete and look-up features)
      • Automated alerts from the Research System which highlight to researchers that they must deposit their papers in an appropriate repository, in line with their grant conditions
      • Reports showing Projects/Funders and associated publications
    • Key elements for success
      • Relationships Strong relationships between repository managers and staff at all levels are vital in supporting the deposit of content.
      • Systems and Processes Technical and administrative processes needed to join-up the existing elements of the research lifecycle which will facilitate the ease of deposit.
      • Policies Management and monitoring of both the University’s Publication Policy and those of our funders to ensure compliance.