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Current Research Information Systems


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Presentation at EuroCRIS Conference, St Andrews, November 2009

Presentation at EuroCRIS Conference, St Andrews, November 2009

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  • About me
  • Impact plans included with Research Council applications. Applications may also include secure web space for support documentation such as sound files. AHRC have recently sounded HEI’s out about this. Outputs and impacts from activity will need recorded.
  • Research System: Projects People Applications 3000+/yr Funders Internal and external partners FEC, funders FEC and PRICE costing Clinical Trials Ethics Awards Actions Auto reports and reminders Auto reports e.g. updated end report tells put your output in Institutional Repository Wide range of activity types – including grants, contracts, CPD, consultancy, confidentiality agreements, licences. FEC, funders FEC (some don’t allow inflation to be included so not a true FEC), and price.
  • Different organisations have different priorities. Using resources from OpenDOAR/ROAR. Looking at other projects: JISC funded EXRI- UK project looking at data exchange formats. I-Wire –project looking at workflow for deposits. Readiness for Ref – KCL – CERIF – see separate conference session. ERIS – see separate conference session. Workshops/focus groups/presentations.
  • Successful application examples for key funders are also available on our website.
  • Lots of debate about what Output and Impact are and how they should be measured– we are not going to get into that – but look at how we might capture and deliver the info required. Conceptual picture shows proposed input to Research System/Institutional Repository. E.g. all outputs could be available via Institutional Repository. Where the data source should be other systems e.g. licences in Research System this could be imported into Institutional Repository. Or a report could be created pulling data from the different systems. We may want to add the other questions to one of the central systems (ideally the list could be admin maintained so no need to pipeline technical work if there is a change in questions). RCUK Outputs and Outcomes collection will replace final reports planned for c2011. RCUK expect RO’s to develop systems Definitions being refined – differ from ours Short term burden Provision of information to staff JISC project investigating data formats Data Synchronisation Disclosure Consultation RCUK want links to URL/DOI in the data. SWORD was mentioned by RCUK as a potential method of depositing full text in both RCUK and RO systems simultaneously but it was noted there were issues with this. There was also some discussion re Thomson-Reuters data and costs associated with getting data for use in exchange files and possibility of a bulk deal for RO’s to help manage this.* REF research group information could be pulled from this as we already have the lower level detail and we have Research Groups on our HR System. Government change may affect! MRC E-Val will help us evaluate requirements. *Jenny Delasalle Chair of the UK Council of Research Repositories (UKCoRR) E-Repositories Manager University of Warwick Tel: 024 76575793 Email:
  • GU repository originated with the DEADALUS project in 2001 and moved to a full service in 2006. Based on Southampton University ePrints open source software – can run on Linux (and Windows) uses Perl, MySQL, and Apache. Project ends March 2010
  • Open URL resolver ‘Find More’ (from Innovative Interfaces Ltd) offers alternative places to look (e.g. other biblio sources) from Institutional Repository itself Encore Harvester will import (harvest) records from Institutional Repository and the Theses service and interfile hits from these with the library catalogue hits. Saves user searching in two places. Very clear and improved deposit procedures (metadata and full text) Mediated, proxy and self-deposit options. Many staff trained. R&E staff assisting making for better joined up services and understanding. Addressed advance publications for clinical/life sciences by creating online ISSN and published online fields to allow these publications to be added even though they don’t have volume, issue or pagination details.
  • Resource - Business Continuity requirements e.g. RAE and resource being diverted to support other systems had to be accommodated – sometimes at very short notice.
  • Transcript

    • 1. Current Research Information Systems November 2009
              • Valerie McCutcheon
              • Operations Manager
              • Research & Enterprise
    • 2. Topics
      • Overview of Research Systems
      • Overview of Research lifecycle
      • The Research System
      • The impact and output agenda
      • Zoom in on integration of outputs
      • What we learned
      • Questions
    • 3. Overview of Glasgow Research Systems Student System Research Mapping System & Web Pages Research System Institutional Repository Finance System HR System
    • 4. The Research Lifecycle Pre-Award Award Post-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: Project Management Stage 6: Project Completion
    • 5. Research System Re-Development Timescale
      • 1994 Original System
      • 2004 in-house decision – no retrospective steps!
      • 2005 Decide to include costing within Research System
      • May 2006 First Version LIVE
      • June 2007 Costing module LIVE
      • March 2008 Project Closed
    • 6. Research System Research System
    • 7.  
    • 8. Work In Progress
      • Improved automation of award calculations
      • Electronic document management and workflow
      • Link to repository ( Outputs and Impacts)
      • Improved web pages
      • CPD
      • Sharing what we have learned and learning from others
    • 9. R&E Role in Impact and Output Agenda
      • Assist with impact plans
      • Identify users of our research and best channels to get it to them
      • Have better ways of articulating the benefits and getting the beneficiaries to confirm this
      • Capture the benefits
    • 10.  
    • 11. Impact and Output IP Manager Institutional Repository Research System REF System/ Impact Licences Collaborations Conferences Consultations
    • 12.  
    • 13. Enrich
      • Enlighten and Research System
      • Integration - Research Information
      • Lifecycle
      • Policy mandatory full text deposit September 2008
      • Join up data and services
      • Open access
      • Output and Impact
      • Marketing
    • 14. Some Enrich Deliverables
      • 30,000 records in the Institutional Repository service
      • Clear policies and workflows for collecting data
      • Better search tools
        • Alternative sources
        • Interfiled catalogue and repository hits
      • Staff profiles
      • Better link between Research and Output
      • Public domain statistics (irStats)
    • 15. Institutional Repository’s Growth End of the DAEDALUS Project (Jul 05) Source: ROARmap
      • Publications Policy
      • Bibliographic details
      • Full text peer reviewed articles and published conference papers (subject to copyright permissions)
      • Citing the University Address
      + 20k RAE records Publications Policy (Jun 08)
    • 16.  
    • 17.  
    • 18. Linking Outputs to Awards
    • 19. Issues
      • Gold Plating
      • Resource
      • Technology
      • Joint Electronic System
      • Academic access
      • Data quality
      • Unknowns
    • 20. Good Points
      • Requirements gathering – prioritised list of essential v desirable.
      • Business Case revisited
      • User Group power
      • Agile development process
      • Realistic allocation of time to maintenance of pre-existing systems, bug fixing, and user support.
      • Relationships
      • Opportunities for repositories
    • 21. Want to know More?
      • Valerie McCutcheon, Operations Manager, Research and Enterprise, [email_address]
      • William Nixon, Digital Library Development Manager, [email_address]