An Enlighten-ed view of Repository and Research System Integration

An Enlighten-ed view of Repository and Research System Integration William J Nixon and Valerie McCutcheon University of Glasgow Learning how to play nicely: Repositories and CRIS (Current Research Information Systems) 7 th May 2010, Leeds

Disclaimer
We won’t tell you:
We have the best or the only way
All the answers (we have ideas though)
We will tell you:
How our systems work
Some of the lessons we learned
How important good relationships are

The Enrich Project (April 2009 – March 2010)
Establish Enlighten as a comprehensive University-wide repository and central publications database
Create staff profiles using data from core institutional systems including the repository and the Research System
Ensure compliance with funders’ open access grant and award policies using the Research System
Improve publicity for research activity and outputs

Overview of Research Systems Student System Research Mapping System & Web Pages Research System Enlighten - Institutional Repository Finance System Human Resources System

Research System Research System

Research System [Screenshot]

The Research Lifecycle Pre-Award Award Post-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: Project Management Stage 6: Project Completion

Enlighten: Wide Range of Content Types

Our Publications Policy

Enlighten [Screenshot]

State of Enlighten - May 2010
12,500 User records
23,500 Publication records
1,435 Records from 2009 onwards (227 FT)
2,400+ Full text papers

Faculty Overview of Records

Scaling up – Graph of Enlighten’s Growth Source: ROAR

Increasing Deposit: Institutional Login
11,000 user records added in Dec 2009 from the Data Vault
Includes Honorary and Associate members
Authentication using GUID
Users can no longer use “Create Account”
Password’s reset from central service

Browsing by Glasgow Author
New Glasgow Author view
Replaced “All author view”
Uses staff names in the Staff A to Z
Independent of name cited in the publication
Publications linked to author with GUID
Glasgow author autocomplete field now available which includes e-mail and GUID
No need to add or use Staff Number

Browse by Glasgow Author [Screenshot]

Adding Funder Data
New Funding option in the deposit workflow
Use project data from the Research System but only includes projects marked as "publicity yes“ – Library staff will check.
New Research Funder browse view
Funder data can be added with a new autocomplete field

Browse by Research Funder Name

Staff A to Z with Publications

Role in Impact and Output Agenda
Assist with impact plans
Identify users of our research and best channels to get it to them
Have better ways of articulating the benefits and getting the beneficiaries to confirm this
Capture the benefits
Capture outputs and impacts and associate them with funders

Impacts and Output IP Manager Institutional Repository Research System REF System/ Impact Licences Collaborations Conferences Consultations

Ongoing Work: Repository
Comprehensive coverage of publications
Full text download statistics and reports
E-mail to depositor and author when the records is made public
Additional project data
“Find More” full text search
Publications embedded in the Staff A to Z
Revision of Faculty view into Schools

An Institutional Exemplar – 3 P’s People Policies Processes

Find out more
Project Web and Blogs
http://www.gla.ac.uk/enrich
http://enlightenrepository.wordpress.com
http://researchoutcomes.wordpress.com
Contact us
William Nixon [email_address] @williamjnixon
Valerie McCutcheon [email_address] @mccutchv

An Enlighten-ed view of Repository and Research System Integration

by enlightenrepository

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