Reference letter template


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Reference letter template

  1. 1. Reference Letter Template 1) LAYOUTSalutationIf you are writing a personal letter of reference, include a salutation (Dear Dr.Smith, Dear Mr. Jones, etc.). If you are writing a general letter, say "To Whom itMay Concern" or simply dont include a salutation.Paragraph 1The first paragraph of the reference letter template explains your connection tothe person you are recommending, including how you know them, and whyyou are qualified to write a reference letter to recommend employment orgraduate school.Paragraph 2The second paragraph of the reference letter template contains specificinformation on the person you are writing about, including why they arequalified, what they can contribute, and why you are providing areference letter. If necessary, use more than one paragraph to provide details.Paragraph 3When writing a specific letter referring a candidate for a particular job opening, thereference letter template will include information on how the persons skillsmatch the position they are applying for.SummaryThis section of the reference letter template contains a brief summary of why areyou are recommending the person. State that you "highly recommend" theperson or you "recommend without reservation" or something similar.ConclusionThe concluding paragraph of the reference letter template contains an offer toprovide more information. Include a phone number within theparagraph,include the phone number and email address in the return addresssection of your letter, or in your signature.Sincerely,Writer NameTitle===========
  2. 2. 2) Build your letter around specific traitsIdentify your subjects positive attributes. Then think of the traits that are important to theposition, award, etc. he or she is seeking. Construct your letter around 1 to 3 of the attributes thatoverlap.For example, suppose the person youre writing about is friendly, witty, honest, intelligent,hardworking, and reliable. Suppose also he or she is seeking a security guards job. A securityguard should be, among other things, reliable and honest. So its best to build your letter aroundthese qualities.Here are some positive attributes often found in character reference letters:  Ambitious, wants to learn and grow  Charming, has sense of humor, lighthearted  Committed, loyal, devoted  Considerate, caring, empathetic  Courteous, polite  Creative, is a problem-solver  Detail-oriented, punctual, quality-minded  Determined, persevering, goal-oriented  Efficient, economy-minded  Fair-minded, honest, trustworthy  Follows instructions, aims to please  Generous, giving, helpful  Good leader, responsible, mature for age  Good listener, good communicator  Hardworking, diligent, industrious  Intelligent, is a quick study, naturally curious  Organized, methodic, orderly  Patient, level-headed  People oriented, easygoing, team player  Works independently, is a self-starter
  3. 3. 3) SAMPLESSample Reference Letter for TeacherTo Whom it May Concern:I highly recommend Michelle Johnson as a candidate for a teaching position. I have worked withMichelle in my position as Principal of St. Pauls School.While a student, Michelle was employed in various teaching related-positions including teaching amuseum program to fourth grade classes in the Huntington School District. Since then she hassubstituted at a variety of schools in the Long Island area, including St. Pauls.Michelle has a wonderful rapport with people of all ages, especially children. Her ability to connectwith her students and her talent at teaching simple concepts, as well as more advanced topics, areboth truly superiorSample Character / Personal Reference LetterI am writing to recommend Ariel Jones for a position with the Town of Smithtown. I have knownAriel since she was a child and she is a highly qualified candidate for a position in towngovernment. She has lived in Smithtown for most of her life, she is involved in her localcommunity, her church, and her childrens schools.Ariel has shown her commitment to the town as a Member of the Board of Appeals, and as anactive participant in many community endeavors.Ariel would be a tremendous asset to the town and I recommend her to you without reservation. Ifyou have any questions, please do not hesitate to contact me.Mary SmithSample character reference letter written by an acquaintance, rather than an employer:I have known Jane Doe in a variety of capacities for many years. She has been my daughtersriding instructor for the past several years. In addition, she is my partner in a small business whereshe is responsible for writing and editing articles and website content.Jane is organized, efficient, extremely competent, and has an excellent rapport with people of allages. Her communication skills, both written and verbal, are excellent.In summary, I highly recommend Jane for any position or endeavor that she may seek to pursue.She will be a valuable asset for any organization.If you have any questions, please do not hesitate to contact me.Sincerely,John Smith
  4. 4. For friend/neighbor- Enthusiastic, hardworkingTo Whom It May Concern,I am very pleased to write a character reference for James Norris.James and my son are good friends and go to the same high school. I have known James for sevenyears. During that time I have always been amazed at his level of enthusiasm. Two years ago heparticipated with my son in planning and financing a school club trip to New York City. He not onlyraised enough money for his expenses but also helped finance my son’s, along with four other clubmembers.Another example of James’ enthusiasm occurred last summer. James cuts the grass and trims thehedges each week for the Johnson family. When they went on a two week vacation they askedJames to cut the grass twice while they were gone. Even though they wouldn’t have known if he’donly cut it once, he cut it twice. But not only that, when he found out they’d be gone an extra threedays he cut it a third time-- right before they came back so it would look nice for them.James also washes and waxes cars for people. While eating out recently I overheard two neighborscomparing their cars and how good they looked. Neither knew at first that James did both of theircars, and each bragged about a “super kid” that stopped at nothing short of the perfect shine.I would certainly recommend James for any task where enthusiasm, hard work and trustworthinessare valued.Sincerely,Ray LudwigFor babysitter- Diligent, caringTo Whom It May Concern,Our babysitter, Sarah Anderson, is a delightful young woman who has cared for our two childrenover the last several years.Sarah is not your usual sitter. Our children do not endlessly sit for hours in front of the televisionwhile in her care. She goes to extra effort to bring books from the public library that both of ourchildren would enjoy. Sometimes instead of reading to them herself, she will help our son Tomread a story to his young sister. Other times she will bring board or card games to play with ourson after his sister goes to bed.Sarah has even managed to convince Tom that carrot and celery sticks along with an assortment offresh fruits are really “fun foods”.In addition, Miss Anderson shares her love of music with our children. Her musical interests runfrom classical to contemporary. Sometimes they all sit quietly and listen to music. On otheroccasions you can find them dancing or exercising to their favorite songs. Even though Tom is onlysix years old he enjoys singing. As a result of this, Sarah teaches him little tunes that he proudlyperforms for us.Often my husband and I return to find drawings, paintings or small craft projects that the kids havemade with Sarah’s patient assistance.We have found her unselfish and diligent care of our children a true blessing and confidentlyrecommend her to you as a sitter.Sincerely,Gary and Darla Benson