How to Implement & Manage an Energy Management Program
Informative e-bookHow to Implement & Manage anEnergy Management ProgramThis short e-book describes the key elements in implementingand managing an energy and environmental managementprogramOctober 2011
IntroductionCompanies of all sizes face the program for continuousmany challenges in rolling out improvement will maximizea energy and environmental adoption and drive on-goingprogram that maximizes tangible best results.adoption and delivers bestresults. Key questions always This short e-book will outlineemerge - Who is responsible the key elements offor the program? Who bares implementing and managingthe costs? Who reaps the a successful portfolio-widebenefits? energy and environmental program.Our experience has shownthat choosing the properimplementationapproach, involving allaspects of the organizationand managing
The Importance of DataData types, such as tracking the successenergy data, facility of the program.data, behavioural Ensuring you have adata and KPI data, robust dataare absolutely foundation in placeessential to before the programdeveloping is implemented isachievable targets, essential for programprioritizing energy success.efficiency initiatives,engaging customersand employees and
Key ElementsThis e-book will highlight the key elements involved inimplementing and managing an energy and environmentalprogram. The elements include: 1. Choosing your implementation approach 2. Identifying resource requirements 3. Implementation: where to get started? 4. Continuous management of program 5. Monitor & verification plan
Implementation ApproachThere are many different ways that a program can be successfullyimplemented, but at a high level there is a configuration of two keyconcepts, the directive and prescriptive approach. The table below summariesthese two approaches: DIRECTIVE PRESCRIPTIVEDescription Commonly referred to as the This implementation approach focuses ‘command and control’ approach, on achieving specific targets and this implementation method objectives, but without rigid operating focuses on determining a distinct instructions on how to get there. plan of action, with well documented activities and order in which they are to be completed.Centralization Versus Facility Level RightsKnowledge Base Centralized SharedDecision Rights Centralized Facility LevelInvestment Rights Centralized SharedCharacteristicsWhen to use... Small Organizations Large Organizations Easy to Manage Empowered Site Managers Homogenous Buildings Heterogeneous Buildings Low Admin Requirements High Admin Requirements
Identifying Resource RequirementsRegardless of your approach, there are certain resource requirementsthat need to be addressed prior to program implementation. Theseresources are identified and described on the next two pages.Commitment Refers to the degree in which your organization will throw its weight behind a program in order to achieve its targets. This manifests itself in several ways, from the policies and mandates that executives will personally subscribe to and reinforce, to the implementation personnel that will be allocated to successfully meeting targets, to the financial resources available to spend on expenditures and capital in order to achieve success.Organization Refers to the way resources (people and otherwise) are aligned in order to support an energy and environmental program, and the change that it will bring once underway.
Identifying Resource Requirements continued...Data Data management is just as it sounds, ensuring dataManagement is available, accurate, and timely. This is crucial as without a robust data collection and analysis program, tracking results and then making decisions on these results can be inhibited.Execution Questions to consider from a resource perspective for execution include whether there is enough time and money spent on effectively tracking results. Is there enough resources in place to help ensure the activities required to achieve results happen in a timely and effective manner (aka project management)? Is there appropriate time and energy is being spent on communicating results and gathering stakeholder feedback?
Implementation: Getting StartedOne of the most difficult partsof implementing an energy 1. What training/orientationand environment program is may be required to getgetting it started. A program buy-in from mylaunch spells a change in stakeholders?behaviour for at least some ofyour stakeholders, which canlead to a natural resistance 2. How do I build quickpoint. successes to re-inforce buy-in?To overcome this, there arethree key questions to 3. How do I integrate thisconsider and address prior to program into my businesslaunch. as usual mindset?
Continuous ManagementAfter you have rolled out your to ensure your program isprogram the next step is to achieving set goals andcontinuously manage the targets.performance of it. To do thisyou will evaluate the core Reward & Recognitionaspects of the program andreward stakeholders forcompletion of major It’s important to recognizemilestones. and reward major milestones in the program, whether it’s performance based or goal Continuous Evaluation and objective achievement. This means rewarding allDuring the continuous stakeholders involved in theevaluation phase changing or program, including but notupdating your original limited to, yourself, customersprogram strategy may happen and employees.
Monitor & Verification PlanThe best program has little to make sure your program isvalue if not measured in on track. This is a continuoussome fashion. A good process and should leveragemeasurement and verification software to automate thisprocess will allow effective process.management of activities inthe long term. 1. Design Performance CriteriaThe diagram to the rightoutlines five steps to follow 5. Feedback 2. Gatherwhen measuring the success Into Program Dataof your program. The firstthree steps can be completedin the design phase while thelast two steps will provide amethod for verifying results 4. Verify Savings 3. Analyze Data
To successfully implement andmanage an energy andenvironmental program youmust: Engage the right implementation approach for your organization Identify the correct resources Continuously manage your program with recognition and feedback Monitor and verify results on an on-going basis