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Managing employee time and attendance at work place

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It is important to manage employee attendance at workplace

It is important to manage employee attendance at workplace

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  • 1. Managing Employee’s Time and Attendance at Work Place
  • 2. Overview Improving attendance and managing unplanned absenteeism and time stealing is one of the most common issues faced by employers. Although, absenteeism is sometimes unavoidable and employers also realize this fact, persistent and excessive late-coming can negatively impact the productivity of a company. According to a study conducted by Kronos Inc. and human resource consulting firm called Mercer in 2010, the unplanned absences cost approximately 5.9 percent of a company’s payroll in United States. Copyright 2013 | Saigun Technologies Pvt. Ltd. 2
  • 3. Unplanned absenteeism can cause losses Therefore it is important to manage employee attendance Copyright 2013 | Saigun Technologies Pvt. Ltd. 3
  • 4. Leave Policy to Manage Employees Attendance Policy • To manage attendance in an organization, it is important to have a unambiguous leave policy and PTO (Paid time-off) policy defined and easily accessible by the employees. • A leave application guideline should be used, according to which an employee should personally talk to their managers about their leave. Application • The managers listen to the reason and approve the leave if possible, else if leave could not be approved, the managers personally tell the employees about how the employee’s non attendance will affect the company. Approval Copyright 2013 | Saigun Technologies Pvt. Ltd. 4
  • 5. Ways to manage employees attendance A detailed attendance record of attendance should be maintained for employees. These records are useful in managing employee time and also for planning purposes. Sometimes, genuine issues (employee home responsibilities) can be identified if an employee is late regularly but is otherwise committed. To track hourly attendance and to stop buddy punching and managing time theft, biometric devices can be used to track the attendance of employees. The biometrics time clocks are the best ways to track the time of hourly workers. These should be integrated with live reporting and regularization for effective management Copyright 2013 | Saigun Technologies Pvt. Ltd. 5
  • 6. Ways to improve employee attendance The flexibility of schedules allow employees to manage their urgent and important tasks. In addition, compensatory offs and work from home facilities allow working women to manage their work life balance efficiently. The recognition of regular attendance allows to convey your appreciation and respect for the positive attendance of employees. Monitory awards can be build and added to company’s attendance policy. Copyright 2013 | Saigun Technologies Pvt. Ltd. 6
  • 7. http://www.empxtrack.com Copyright 2013 | Saigun Technologies Pvt. Ltd.

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