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App Development Proposal for Fix My Truck Pty LtdCompany Overview Fix My Truck Pty Ltd is a call centre operating in Melbourne. It offers nationwide coverage for breakdowns involving vehicles 3 tonnes and over including machinery such as backhoes. The idea behind Fix My Truck is very much similar to the RACV however we operate on trucks and heavy machinery. We organise mechanics and other service people to attend breakdowns, arrange towing and other mechanical repairs for our members and occasional credit card customers. We are also looking into other services including: ● Independent Tyre Services National Network (ITSNN) which links independent tyre shops around the nation and their customers. ITSNN is very similar to Fix My Truck, but it is for tyre-jobs only. ● Toolbox Connect which is a subscription service directly connecting customers with repair persons nationally as well as fleet managers and their drivers. We will provide customers will handsets or we can enable access to an already existing customer-owned handset. Fix My Truck Pty Ltd and it’s services run 24hrs a day, 365 days a year and as such we need a reliable app which will match our high standards of reliability and customer service.Use of Application This application is to be developed in order to enable mechanics and customers alike in the record keeping and maintenance records for jobs organised by Fix My Truck. It is to serve as a communication device between mechanics, customers and Fix My Truck allowing us to better serve our customers and to aid the mechanics in their record keeping. In the future, this app may be used to assist mechanics with record keeping for roadworthy certificates for all vehicles. The app may also have applications in OH&S compliance, insurance claims and warranty returns.Overview of Application Fix My Truck Pty Ltd would like an application developed for Android and iPhone. This application will be designed to fill the gap currently present with communication between mechanics, other service personnel and their customers. It will allow for accurate record keeping of work completed and serve to inform customers of any additional future work required to be completed on their vehicle. Currently there is no central and ordered system for record keeping for mechanical work in the transport industry. With this application, Fix My Truck seeks to rectify this. We hope to serve as an intermediary between our customers and service personnel and present both with an easy and accurate way to store, view and communicate accurate service information.
This application should allow mechanics to take photographs and comment on allwork completed. It should then allow drivers and operators to view these photographsand comments to gain a greater understanding of work completed. This informationshould also be conveyed through push notifications and emails. GPS locations ofdrivers and mechanics should also be recorded and submitted to the database. Thislocation information should be associated with each job. A driver may also have theoption to submit his location to the Fix My Truck call centre to assist with determiningthe location of the breakdown to forward to the mechanic. These photographs and comments should be sent and stored in a centraldatabase at Fix My Truck and should be able to be accessed directly through the app.Preferably the app would interface with our job system database to store informationand photographs. This data should be accessible through the app and through ourwebsites. Data generated through the app, such as photos, should be stored within ourexisting database. The database system we are currently using is Microsoft SQL 2008Express. When work is completed and job details have been submitted, push notificationsshould be sent to both the driver and fleet-operator alerting them of work completed.The driver and operator should also be emailed a notification of completed work. Theyshould also be notified of an approximate completion time via push notifications andemail. They should also be notified of any updates made to this data (updated by amechanic or Fix My Truck staff member). There should be security allowing only drivers and operators able to accessinformation on work completed on their own vehicles. Mechanics should only be able toaccess information for work that they have completed. Therefore each vehicle,workshop, driver and company should have a unique identification ID. Furthermoreeach mechanic and operator should have a sub ID which uniquely identifies them andthe company/workshop they work for. There should also be a phone ID which uniquelyidentifies the phone and any work submitted via that phone. There should also belocation information stored. If any records are updated, the previous records should bestored for a certain amount of time in order to reverse the changes if necessary. This app should have sufficient security to allow the possibility to send invoicesand customer specific data through it. However, payment information will not be sent viathe app. The database which stores the collected information such as photographs willbe used to store payment information however, so there will need to be sufficientsecurity to stop people from accessing this information. The app should allow for easycommunication between the parties and Fix My Truck. Fix My Truck should have easyaccess to all data stored, including any archived data. There will need to be notificationssent through to Fix My Truck via email advising of updates, work completed and anymessages from the workshops. Messages may be sent through the app via SMS, email,
instant message, or other forms of communication yet to be determined. We want communication to be as easy and efficient as possible between all parties involved. As the app will be accessing customer specific data such as invoices and contact information we should look at using a security key and any appropriate encryption over the carrier/wireless network. This app should interface with our current job system database and have an interface which we can integrate into our current job system and websites. The databases currently being used are MySQL V5.0.92 for the websites and Microsoft SQL 2008 Express for the job system. The websites are php based and the current/future job system is reliant on Microsoft technologies.SpecificationsBasic Functionality to be Present in Prototype· Security o Logins (to be stored within the phone so the user is required to login only once per phone power up) The users should still be authenticated but this should be performed automatically if the user has already logged in once that power up. o WiFi security key (app should work even if phone is not connected to wifi eg. 3G) o Unique ID’s for: § Vehicles/Trailers § Phones § Operators § Drivers § Mechanics § Workshops § Companies (operators and drivers associated with these) § Work data (e.g. photographs and comments)You will find a separate login category below for each type of app user. For simplicity I have separated each type of login under a different heading. These are not different apps, simply different areas each login will allow.Mechanics/Workshop Login· Ability to take up to 10 photographs per job· Ability to associate comments with each photograph· Ability to associate final overall detail of work completed with overall job details
■ May include details such as odometer readings, what work was performed on the vehicle, when the vehicle was back on the road, and any additional work recommended at a future date.· Must be able to upload photographs, comments and overview to database· This app must then send an email to Fix My Truck Pty Ltd advising of work completed with job information and job ID so Fix My Truck can view the job. A hyperlink should be included in the email, linking the Fix My Truck staff member to the job details displayed on the website.· This app must then send a push notification and an email to the fleet-operator and driver advising work has been completed with necessary information to allow them to view photographs and work completed.- An approximate job completion time should also be sent to the driver/operator/Fix My Truck via push notifications/email.· Must be able to receive vehicle and customer information from Fix My Truck to associate with each job. They should only be able to view generic customer details e.g. customer name and contact details.· Must be able to add vehicle/trailer/customer data to system if not entered correctly etc. by Fix My Truck· This app must collect and store this data about vehicle/trailer/job : o Vehicle ID o Driver/Operator/Company ID o Workshop ID o Mechanic ID o Phone ID o Photographs o Comments o Overview of job o Any vehicle/trailer/customer information not already collected by Fix My Truck· Ability to call Fix My Truck through button in app. There will be a separate phone number for each department. E.g. accounts, service, tech support, etc (each department would have its own phone number). There should be a screen with different call buttons depending on who they need to speak to.· Ability to view past jobs and data associated with job through app- Ability to easily send messages to Fix My Truck. There should be the ability to do this through SMS, MMS and email.- If the phone is out of reception at a time when any photographs are taken, comments made etc. the app should store all necessary data ready to be sent as soon as the phone is in range.
- Ability for the user to decide to always submit data to Fix My Truck immediately via any network, or only submit data when they are connected to a WiFi network. For photographs or video, WiFi may always be necessary due to the bandwidth involved.Company/Operator Login· Ability to receive push notifications from Fix My Truck and mechanic/workshop app notifying of work completed· Ability to view overview/comments/photographs of work completed· Button to push to call Fix My Truck regarding work completed. There will be a separate phone number for each department. E.g. accounts, service, tech support, etc (each department would have its own phone number). There should be a screen with different call buttons depending on who they need to speak to. - Ability to add a new vehicle and enter details on this vehicle.- Ability to update the details of an existing vehicle.- Ability to send messages through to Fix My Truck. This should be able to be done easily through the app via SMS, MMS and email.Driver Login· Ability to receive push notifications from Fix My Truck and mechanic/workshop app notifying of work completed· Ability to view overview/comments/photographs of work completed· Button to push to call Fix My Truck regarding work completed. There will be a separate phone number for each department. E.g. accounts, service, tech support, etc (each department would have its own phone number). There should be a screen with different call buttons depending on who they need to speak to.· Push notifications notifying that work has been completed.- Ability to send messages through to Fix My Truck. This should be able to be done easily through the app via SMS, MMS and email. Fix My truck staff members should be able to reply to messages, in a similar style to the iPhone’s ‘Messages’ app.- The app should be checking for job updates regularly in case the phone goes out of reception when information is sent.Fix My Truck Application (To interface with the Fix My Truck job system database)· This app should have to ability to see all work completed· This app should allow us to associate invoices and job sheets with jobs and photographs stored within the database
· This app should allow Fix My Truck to view customer/workshop/mechanic information associated with each job· This app should allow Fix My Truck to access archived data in a way that allows Fix My Truck to send this data to customers and mechanics- Ability to receive messages from mechanic, drivers and operators via SMS, MMS and email. There could be a function which converts all SMS and MMS messages sent via the app to Fix My Truck to be converted to email.Future/Possible AdditionsMechanics/Workshop Login· Ability to draw on photos to highlight hard to see parts/work done etc· Ability to take video of work completed (up to 4 videos each up to 10 seconds long). These videos should be recorded without sound in order to reduce file size and transfer time and should be in mp4 format.· Ability to record audio (1 recording up to 2 minutes long). The recording should be in mp3, mono format to keep filesize down.· Ability to communicate future bookings required for vehicle to Fix My Truck and operator through push notifications· Ability to send emails through app· · Ability to submit a tax invoice to Fix My Truck ● Including the ability to use the camera to take photos of paper copies of invoices, or submit digital copies in various formats: PDF, DOCX, etc.- Location information from phone stored at time of submission for OH&S requirements.Company/Operator Login· Ability to send emails, SMS, and instant messages through the app to workshops, suppliers, mechanics, their drivers and the Fix My Truck call centre.· Ability to contact mechanic/workshop directly through app (through a contact screen with a call button)· Ability to view invoices through the app. Invoices should be searchable via job number, date, vehicle/trailer registration, customer name, mechanic/workshop name or location, breakdown suburb (or workshop’s suburb) and phone ID/number.- Location information of driver that is collected should be sent to the operator who is associated with the job to aid in OH&S etc.Driver Login· Ability to send emails through the app to workshop and operators.
· Ability to contact mechanic/workshop directly through app (through a contact screen with a call button)- Location information stored and sent at submission of job to aid us in the location of a service provider for the job.