SCIS Cataloguing and Subject AccessPresented by Emily PyersSCIS Metadata and Systems Support LibrarianSeptember 2009

9/23/20092SCIS Cataloguing and Subject AccessSCIS Cataloguing Standards SCIS Catalogue records created in accordance with the SCIS Standards for Cataloguing and Data Entry.The Standards are based on AACR2 and MARC 21 Format for Bibliographic and Authority Data. Curriculum Corporation’s aim is for the Standards to be compatible with internationally accepted standards and consistent with the particular needs of student users.

9/23/20093SCIS Cataloguing and Subject AccessSCIS Cataloguing Standards SCIS Cataloguing Agencies in NSW, WA, Qld and New Zealand contribute to the development of the SCIS Standards for Cataloguing and Data Entry as part of the activities of the Information Services Standards Committee (ISSC)Changes are agreed to by consensus in to ensure that the Standards are representative of the cataloguing requirements of schools throughout Australia and New Zealand. To view the Standards in their entirety visit the SCIS Help page at:http://www2.curriculum.edu.au/scis/help.html(available as PDF files)

9/23/20094SCIS Cataloguing and Subject AccessSCIS Classification All materials (except fiction) are classified according to Dewey Decimal Classification.We apply full and abridged Dewey numbers to all records, excepting fiction, which is classed at “F”, and we include the book number in the 082 field. Some special instructions are applied in the Standards. http://www2.curriculum.edu.au/verve/_resources/SCIScat_ch3_Classification_200802.pdf

9/23/20095SCIS Cataloguing and Subject AccessSCIS Subject Access SCIS records contain both SCIS and ScOT subject headings. ScOT subject headings have been applied to SCIS records since July 2006.Schools can elect to download either SCIS or ScOT subject headings in their records, or they can download both. SCIS Subject headings are still the default download option.

9/23/20096SCIS Cataloguing and Subject AccessSCIS Subject Headings First published 1985, originally based primarily on Library of Congress and Sears List of Subject Headings. These and other subject lists are still used as reference resources for current Subject Heading list. Purpose was to develop and maintain a comprehensive subject vocabulary appropriate for Australasian schools, largely pre-coordinated with minimal subdivisions so that it could be easily applied by school library staff.

9/23/2009SCIS Cataloguing and Subject Access7SCIS Subject Headings - Structure Comprises three main elements: - List of preferred and non-preferred headings. - Cross references from non-preferred to preferred terms, and between Broader, Narrower and Related terms to facilitate OPAC searching. - Set of prescriptive guidelines for the construction of headings not in the list.9/23/20097SCIS Cataloguing and Subject Access

9/23/20098SCIS Cataloguing and Subject AccessSCIS Subject Headings GuidelinesGive instructions such as to how and when to construct proper and common name headings, as in the following examples: Birds Kookaburras Rivers Barwon River (Vic.) Headings qualified by national or ethnic style Art, German Phrase headings Photography of birdsAnd also give instructions on how correctly to apply subdivisions to increase specificity. Guidelines are available from the SCIS Help page – Also the ready reckoner: http://www2.curriculum.edu.au/scis/help.html

9/23/20099SCIS Cataloguing and Subject AccessSCIS Subject Heading ManagementThe SCIS subject heading list is maintained cooperatively by the Information Services Standards Committee (ISSC), by means of An archived discussion list Regular teleconferences Working papers for each proposed change.Changes to the subject headings agreed to by consensus of the ISSC group.Any SCIS user can propose a change for consideration by the ISSC group.Managed using MultiTes thesaurus management software:http://scis.curriculum.edu.au/scisshl/

9/23/200910SCIS Cataloguing and Subject AccessScOT Subject Heading ThesaurusNow at version 6.4, ScOT was developed by the Curriculum Corporation as a means of providing subject access to TLF learning objects. Priorities: - Relevant to topics covered in P-12 Australian and New Zealand curricula - Reflective of current terminology - Specifications to be compliant with ANSI/NISO Z39.19 standard - Interoperable with other repositories, content management systems and library management systems - Sustainable quality assurance model to ensure currency

9/23/200911SCIS Cataloguing and Subject AccessScOT - DevelopmentBecause the learning objects were being made available in an online, keyword search environment, the decision was made not to use SCIS subject headings as the primary means of subject access, because:a) The compound terms, inverted headings and pre-coordinated term strings utilised in a subject heading list like SCIS Subject Headings are designed to be most effective in an indexed search environment. (OPAC)b) The process of updating and making changes to SCIS subject headings lacked the flexibility required by TLF developers.However, early versions of ScOT were based heavily on SCIS Subject Headings.

9/23/200912SCIS Cataloguing and Subject AccessScOT - DevelopmentDeciding on a thesaurus model (strongly hierarchical and based on non-compound terms) rather than a subject heading list (less hierarchical, based on compound terms and nested search strings), developers took a “Building block” approach, which would be aligned to the requirements of TLF, and based around key areas of the curriculum.Periodical “Gap analysis” would be undertaken for further development – whole hierarchies would be reviewed, rather than independent terms. Furthermore, it was decided that terms chosen for ScOT should equate with the language that is used in school curriculums. Any variation in language used across different states' curriculums should be covered by ScOT's reference structure.

9/23/200913SCIS Cataloguing and Subject AccessVisual ScOT http://visualscot.curriculum.edu.au/VisualScot/

9/23/200914SCIS Cataloguing and Subject AccessScOT - ManagementLeonie Bourke – SCISPru Mitchell – education.auSteve Sunter – CC standards analystLes Kneebone – CC ScOT Project ManagerRepresentatives from ANZ educational jurisdictions + ScOTMG

9/23/200915SCIS Cataloguing and Subject AccessScOT in SCISScOT terms have been included in SCIS records since 2006. Schools of the future will most likely move to unified discovery systems which will make a standardised approach to resource subject description very desirable for schools – keyword searching is rapidly becoming the pre-eminent means of resource retrieval. 653 keyword terms allow cataloguers to provide subject access where appropriate coverage does not exist in ScOT, these terms are taken into consideration by ScOT developers. Examples of 653 terms recently included in ScOT are: Librarians, Anger and Baseball.

9/23/200916SCIS Cataloguing and Subject AccessFurther informationScOT Websitehttp://scot.curriculum.edu.au/SCIS Authority Files and Subject Headings Onlinehttp://www2.curriculum.edu.au/scis/products_services.htmlSCIS Bloghttp://scis.edublogs.org/2009/08/26/for-those-of-you-wondering-about-rda-and-scis/See also Connections issues 59 and 60 for some interesting articles on the implementation of ScOT in SCIS:http://www2.curriculum.edu.au/scis/connections/issue_59/new_subject_terms_in_scis_opac.htmlhttp://www2.curriculum.edu.au/scis/connections/issue_60/scot_in_scis_-_more_of_the_same__or_different.html

9/23/200917SCIS Cataloguing and Subject AccessThank you!