Student qg working oncampus

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Student Quick Guide on obtaining work on-campus at Columbia College Chicago

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Student qg working oncampus

  1. 1. Student Quick Guide: Work On-campus
  2. 2. General Eligibility Requirements <ul><li>Be enrolled for at least 6 credit hours in a degree program </li></ul><ul><li>Federal Work-Study and International students must be enrolled full-time   </li></ul><ul><li>Have identification documents: </li></ul><ul><li>Typically used - U.S. Passport, or </li></ul><ul><li>Social Security Card and a Current Driver's License/or State ID </li></ul><ul><li>Permanent Residents must show their alien registration document (green card) </li></ul><ul><li>International students must have a valid passport, F1 Visa, and I-20.  </li></ul><ul><li>International students who do not have a social security card must apply for one when hired </li></ul>
  3. 3. Looking for On-campus Jobs <ul><li>View job openings posted on ColumbiaWorks </li></ul><ul><li>Submit a resume and completed application through ColumbiaWorks to apply for jobs on campus </li></ul><ul><li>Your application will be sent to the department contact person listed on the job posting </li></ul><ul><li>The department will arrange a job interview if you are selected as a candidate for the job </li></ul><ul><li>The department, not Student Employment, hires students for available jobs. </li></ul>
  4. 4. Hiring Process <ul><li>Arrange a work schedule that does not conflict with your classes </li></ul><ul><li>Your supervisor will complete your Work Authorization form online </li></ul><ul><li>Never worked on campus?  Before you start working, bring your “identification documents” to Student Employment to be placed on payroll </li></ul><ul><li>Also bring a voided check or ACH letter from your bank with the bank’s routing number and your account number </li></ul><ul><li>You receive your check through direct deposit.  The Payroll Office will assist you if you don't have a checking or savings account </li></ul>
  5. 5. Hiring Process (continued) <ul><li>International students who don’t have a social security number, must take letters from the Assistant Dean of International Student Affairs and Student Employment to the Social Security Administration to apply for a social security card </li></ul><ul><li>International students are not paid until the social security card is issued. </li></ul><ul><li>Federal and state taxes will be taken out of your paycheck based on how you complete the W-4 tax withholding forms </li></ul><ul><li>Student Employment processes students for payroll Monday - Thursday from 10am to 3pm </li></ul>
  6. 6. Summer Employment <ul><li>Your supervisor will evaluate your job performance at the end of the Spring semester and notify you if you are rehired for the Summer </li></ul><ul><li>Students must be enrolled for the Summer or registered for the Fall for at least 6 credit hours </li></ul><ul><li>Social Security tax (FICA) will be deducted from your earnings if you are not enrolled for the summer </li></ul><ul><li>Your supervisors will inform you if you will work more than 20 hours a week during the Summer </li></ul><ul><li>Federal Work-Study funds are limited </li></ul><ul><li>Summer Federal Work-Study earnings may be used as a resource for the next semester </li></ul><ul><li>Speak with Student Financial Services concerning summer Federal Work Study </li></ul>
  7. 7. On the Job <ul><li>Review your work authorization and job description with your supervisor to make sure you are on payroll and understand your job duties </li></ul><ul><li>Be eager to learn, and dress appropriately for the office </li></ul><ul><li>Report to work on time and always inform your supervisor if you will be late or absent </li></ul><ul><li>Know that you can be terminated for repeated tardiness, absenteeism, or poor job performance </li></ul><ul><li>Your supervisor will evaluate your job performance at the end of the spring semester or the end of your employment </li></ul><ul><li>Know that you cannot work in more than one on-campus job at the same time </li></ul><ul><li>All student employees are required to read this handy Student Employment Guide </li></ul>
  8. 8. Work Schedule <ul><li>You and your supervisor will determine your work schedule </li></ul><ul><li>You cannot work more than 8 hours a day </li></ul><ul><li>Student Workers and Federal Work-Study students cannot work more than 20 hours a week </li></ul><ul><li>Students hired in hourly part-time jobs may work up to 30 hours a week </li></ul><ul><li>You will only be paid for hours you work. You will not be paid for vacation time, sick time, holidays, or a lunch hour </li></ul>
  9. 9. Work Schedule (continued) <ul><li>Your earnings are not applied to your tuition and fees </li></ul><ul><li>You will be paid on the 1st and 15th of each month through direct deposit </li></ul><ul><li>Your supervisor should explain how your work hours will be documented (sign in sheets, online, etc.) </li></ul><ul><li>Your supervisor is also responsible for submitting your time to Payroll each pay period per the &quot;timesheet due date&quot; listed on the hourly Payroll Schedule </li></ul><ul><li>Know who can enter your time if your supervisor is not available when the timesheet is due. </li></ul>

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