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Student qg working oncampus

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Student Quick Guide on obtaining work on-campus at Columbia College Chicago

Student Quick Guide on obtaining work on-campus at Columbia College Chicago

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    Student qg working oncampus Student qg working oncampus Presentation Transcript

    • Student Quick Guide: Work On-campus
    • General Eligibility Requirements
      • Be enrolled for at least 6 credit hours in a degree program
      • Federal Work-Study and International students must be enrolled full-time  
      • Have identification documents:
      • Typically used - U.S. Passport, or
      • Social Security Card and a Current Driver's License/or State ID
      • Permanent Residents must show their alien registration document (green card)
      • International students must have a valid passport, F1 Visa, and I-20. 
      • International students who do not have a social security card must apply for one when hired
    • Looking for On-campus Jobs
      • View job openings posted on ColumbiaWorks
      • Submit a resume and completed application through ColumbiaWorks to apply for jobs on campus
      • Your application will be sent to the department contact person listed on the job posting
      • The department will arrange a job interview if you are selected as a candidate for the job
      • The department, not Student Employment, hires students for available jobs.
    • Hiring Process
      • Arrange a work schedule that does not conflict with your classes
      • Your supervisor will complete your Work Authorization form online
      • Never worked on campus?  Before you start working, bring your “identification documents” to Student Employment to be placed on payroll
      • Also bring a voided check or ACH letter from your bank with the bank’s routing number and your account number
      • You receive your check through direct deposit.  The Payroll Office will assist you if you don't have a checking or savings account
    • Hiring Process (continued)
      • International students who don’t have a social security number, must take letters from the Assistant Dean of International Student Affairs and Student Employment to the Social Security Administration to apply for a social security card
      • International students are not paid until the social security card is issued.
      • Federal and state taxes will be taken out of your paycheck based on how you complete the W-4 tax withholding forms
      • Student Employment processes students for payroll Monday - Thursday from 10am to 3pm
    • Summer Employment
      • Your supervisor will evaluate your job performance at the end of the Spring semester and notify you if you are rehired for the Summer
      • Students must be enrolled for the Summer or registered for the Fall for at least 6 credit hours
      • Social Security tax (FICA) will be deducted from your earnings if you are not enrolled for the summer
      • Your supervisors will inform you if you will work more than 20 hours a week during the Summer
      • Federal Work-Study funds are limited
      • Summer Federal Work-Study earnings may be used as a resource for the next semester
      • Speak with Student Financial Services concerning summer Federal Work Study
    • On the Job
      • Review your work authorization and job description with your supervisor to make sure you are on payroll and understand your job duties
      • Be eager to learn, and dress appropriately for the office
      • Report to work on time and always inform your supervisor if you will be late or absent
      • Know that you can be terminated for repeated tardiness, absenteeism, or poor job performance
      • Your supervisor will evaluate your job performance at the end of the spring semester or the end of your employment
      • Know that you cannot work in more than one on-campus job at the same time
      • All student employees are required to read this handy Student Employment Guide
    • Work Schedule
      • You and your supervisor will determine your work schedule
      • You cannot work more than 8 hours a day
      • Student Workers and Federal Work-Study students cannot work more than 20 hours a week
      • Students hired in hourly part-time jobs may work up to 30 hours a week
      • You will only be paid for hours you work. You will not be paid for vacation time, sick time, holidays, or a lunch hour
    • Work Schedule (continued)
      • Your earnings are not applied to your tuition and fees
      • You will be paid on the 1st and 15th of each month through direct deposit
      • Your supervisor should explain how your work hours will be documented (sign in sheets, online, etc.)
      • Your supervisor is also responsible for submitting your time to Payroll each pay period per the "timesheet due date" listed on the hourly Payroll Schedule
      • Know who can enter your time if your supervisor is not available when the timesheet is due.