Plenary meeting China – October 2010
DESIRE FinancesDESIRE Finances
2010 / 20112010 / 2011
Erik van den Elsen, Simone Verz...
Plenary meeting China – October 2010
DESIRE FinancesDESIRE Finances
1. Financial overview
a) Financial status Year 3 & Pan...
Plenary meeting China – October 2010
DESIRE FinancesDESIRE Finances
1. Financial overview
a) Financial status Year 3 & Pan...
Plenary meeting China – October 2010
Financial overview year 3 – Financial spending
Year 3: 66%Year 3: 66%
Actually
paid b...
Plenary meeting China – October 2010
Financial overview year 3 – Financial spending
Plenary meeting China – October 2010
- Due to the late arrival of the second payment for the second
year (May 18th
2009) t...
Plenary meeting China – October 2010
Project years Budget / money ● Report submitted Review process
Financial overview yea...
Plenary meeting China – October 2010
General observations:
• Equipment (52%): behind schedule due to start of
WB4 only in ...
Plenary meeting China – October 2010
1. Financial overview
a) Financial status up to June & Panel Review
b) Summary of the...
Plenary meeting China – October 2010
Summary of the Surgery SessionsSummary of the Surgery Sessions
Why are the financial ...
Plenary meeting China – October 2010
Summary of the Surgery SessionsSummary of the Surgery Sessions
General observations f...
Plenary meeting China – October 2010
Summary of the Surgery SessionsSummary of the Surgery Sessions
Plenary meeting China – October 2010
Summary of the Surgery SessionsSummary of the Surgery Sessions
Now: ± 73%Now: ± 73%
Plenary meeting China – October 2010
Summary of the Surgery SessionsSummary of the Surgery Sessions
Current (Oct 2010) sta...
Plenary meeting China – October 2010
DESIRE FinancesDESIRE Finances
1. Financial overview
a) Financial status Year 3 & Pan...
Plenary meeting China – October 2010
DESIRE FinancialsDESIRE Financials
…but first one remark…
Plenary meeting China – October 2010
DESIRE FinancialsDESIRE Financials
The last reporting round went very well!
THANK YOU...
Plenary meeting China – October 2010
Attention points for the next management reportAttention points for the next manageme...
Plenary meeting China – October 2010
5. Consumables5. Consumables:
• Specify the consumables used, eg:
• Copying costs: 21...
Plenary meeting China – October 2010
Form-CForm-C
• The NEW format (2011) for form-C must be submitted to
the EU (so not t...
Plenary meeting China – October 2010
Attention points for the next management reportAttention points for the next manageme...
Plenary meeting China – October 2010
Remarks?
Questions?
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Cn 7 wed13_alterra_finances_feedback_vandenelsen

  1. 1. Plenary meeting China – October 2010 DESIRE FinancesDESIRE Finances 2010 / 20112010 / 2011 Erik van den Elsen, Simone Verzandvoort
  2. 2. Plenary meeting China – October 2010 DESIRE FinancesDESIRE Finances 1. Financial overview a) Financial status Year 3 & Panel Review b) Summary of the surgery sessions 2. Attention points for the next reporting period
  3. 3. Plenary meeting China – October 2010 DESIRE FinancesDESIRE Finances 1. Financial overview a) Financial status Year 3 & Panel Review b) Summary of the surgery sessions 2. Attention points for the next reporting period
  4. 4. Plenary meeting China – October 2010 Financial overview year 3 – Financial spending Year 3: 66%Year 3: 66% Actually paid by EU (51%) Actually paid by EU (51%)
  5. 5. Plenary meeting China – October 2010 Financial overview year 3 – Financial spending
  6. 6. Plenary meeting China – October 2010 - Due to the late arrival of the second payment for the second year (May 18th 2009) the consortium has had to work without budget for about 15 months. - The third payment (for year 3) came on December 17th 2009. Project years Budget / money ● Report submitted Review process (sheet from the Panel Review presentation) Financial overview year 3 –Financial overview year 3 –TimelineTimeline
  7. 7. Plenary meeting China – October 2010 Project years Budget / money ● Report submitted Review process Financial overview year 3 –Financial overview year 3 –TimelineTimeline First review process (5 m) Submittal of the second report Period without funding Arrival of the second payment Second review process (2 m) Arrival of the third payment Submittal of the third report Third review 1 year after third payment Depletion of the budget 15 Jul.2010
  8. 8. Plenary meeting China – October 2010 General observations: • Equipment (52%): behind schedule due to start of WB4 only in Y2 (depreciation) • Slightly Higher travel expenses (67%) due to increased travel costs, 2x plenary meeting in Y2, WB3 meetings Total overall spending up to Y3: 61% Financial overview year 3 –Financial overview year 3 – SpendingSpending
  9. 9. Plenary meeting China – October 2010 1. Financial overview a) Financial status up to June & Panel Review b) Summary of the surgery sessions 2. Attention points for the next reporting period DESIRE FinancesDESIRE Finances
  10. 10. Plenary meeting China – October 2010 Summary of the Surgery SessionsSummary of the Surgery Sessions Why are the financial numbers (Spendings) Important? 1. Money is the ‘oil in the machine’ for the project; 2. It is an Indicator for the Work being performed; no spending means: no labor(?) 3. Gives the current status of money available for a Partner vs. actual usage of this money; money is available, but is it used? AND: consequence of not using the available budget = LOSING the budget!
  11. 11. Plenary meeting China – October 2010 Summary of the Surgery SessionsSummary of the Surgery Sessions General observations from all (most) study sites: • Generally Spending is up-to-date (some partners have recovered their spending compared to last year), • General spending in Y3 up to now gives a mixed view; some Study Sites are on schedule, some ‘overspending’ compared to scheme. • Alterra information about financial reserve is different from Partners’ information. (We will send those partners information about money transfers done until now).
  12. 12. Plenary meeting China – October 2010 Summary of the Surgery SessionsSummary of the Surgery Sessions
  13. 13. Plenary meeting China – October 2010 Summary of the Surgery SessionsSummary of the Surgery Sessions Now: ± 73%Now: ± 73%
  14. 14. Plenary meeting China – October 2010 Summary of the Surgery SessionsSummary of the Surgery Sessions Current (Oct 2010) status: Due to Contract Amendment of the DESIRE contract with EU no payment until now for Year 4 (although already 8 months into Year4). Simone is working hard to get this solved. We hope to get the payments within now and 1 month
  15. 15. Plenary meeting China – October 2010 DESIRE FinancesDESIRE Finances 1. Financial overview a) Financial status Year 3 & Panel Review b) Summary of the surgery sessions 2. Attention points for the next reporting period
  16. 16. Plenary meeting China – October 2010 DESIRE FinancialsDESIRE Financials …but first one remark…
  17. 17. Plenary meeting China – October 2010 DESIRE FinancialsDESIRE Financials The last reporting round went very well! THANK YOU For your cooperation!
  18. 18. Plenary meeting China – October 2010 Attention points for the next management reportAttention points for the next management report 1.1. Personnel costPersonnel cost: • AC partners: ONLY cost for staff contracted especially for the DESIRE project alone can be claimed. NO permanent staff. • FC partners can claim both permanent and contracted staff. • A table with personnel Names, Time spent on the project and Budget involved must be generated and sent to Alterra. This is new EU regulations (will be in the template). • Management cost:Management cost: • Only applicable for ALTERRA (!) Auditing costs can NOT be claimed from this category. • Equipment costEquipment cost: • Only DEPRECIATION of equipment can be claimed. (more info: last year’s presentation). • Travel and subsistenceTravel and subsistence: • Only travel costs from this year can be claimed. When the travel budget is nearly depleted, a budget shift is required.
  19. 19. Plenary meeting China – October 2010 5. Consumables5. Consumables: • Specify the consumables used, eg: • Copying costs: 210,20 Euro, • Laboratory chemicals: 98,70 Euro • Etc. 6. Computing:6. Computing: • Not applicable: no one has a budget. 7. Other specific costs7. Other specific costs: • Costs not falling into one of the other categories. These costs have to be real (invoice) and always have to be justified for the project in the management report. 8. Subcontracting:8. Subcontracting: • Only applicable for partner ISWC 8. Auditing:8. Auditing: • Applicable for partners who have claimed more than 150.000 euro with the EU; an audit report should be submitted. Attention points for the next management reportAttention points for the next management report
  20. 20. Plenary meeting China – October 2010 Form-CForm-C • The NEW format (2011) for form-C must be submitted to the EU (so not the format from last year) -> will be sent to all partners. • Attention must be paid to:  Correct dates (dd/mm/yyyy format)  Correct names, e-mail addresses, telephone / fax numbers  Total amounts (Direct costs, Indirect costs), must be exactly identical to Table 3 amounts  For AC partners: Indirect costs must be exactly 20.0 %  For FC partners: Indirect costs can be any percentage  Date of signature should be > February 1st 2009  Signature from both Scientific and Financial responsible person should be present  Institute stamp should be present • The Form-C (Excel file) should be printed in Landscape format, single sided in duplo (2 copies) and sent by Courier mail to Alterra. A correct sample will be sent to all. Attention points for the next management reportAttention points for the next management report
  21. 21. Plenary meeting China – October 2010 Attention points for the next management reportAttention points for the next management report
  22. 22. Plenary meeting China – October 2010 Remarks? Questions?

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