Spoelstra booking rooms in circulation wo 8_sept

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Spoelstra booking rooms in circulation wo 8_sept

  1. 1. Booking rooms in circulation 09 September 2010 Retha Badenhorst and Hester Spoelstra Loan Services: NWU, Potchefstroom Campus Library Services
  2. 2. Introduction Retha: Background of seminar rooms • Four “study” rooms Upgrading of second floor – Before – Process – After Currently – 10 seminar rooms
  3. 3. Introduction Hester: The use of the Self Booking Module •Background •Self Booking by students •Staff assistance
  4. 4. Background Previously 4 study rooms: Alpha, Beta, Delta & Alpha Omega Beta Delta Omega
  5. 5. Upgrading of second floor Before: An ordinary reading room
  6. 6. Shelves / columns where seminar rooms were planned Our future seminar rooms! February 2010
  7. 7. The upgrading project May 2010
  8. 8. Upgrading second floor After Seminar rooms 15 July 2010
  9. 9. Group seats at window
  10. 10. Group study area
  11. 11. Leisure reading lounges
  12. 12. Current situation: New seminar rooms Presentation room with plasma screen
  13. 13. Questions?
  14. 14. Using the Self Booking Module: Outline •Investigation and decision •System preparation for self booking •Booking procedures •Self booking by students •Booking by staff for students
  15. 15. Using the Self Booking Module of Millennium • Investigation and decisions: • Looked at a few alternatives and examples from many libraries all over the world, but decided to use the existing booking module in Millennium • Advantages: • It immediately verifies the user and his credibility in the patron records • Use can be limited to registered students • Disadvantage: • Not possible with self booking to determine total availability before choosing a room Room bookings No items available on grayed out hours.
  16. 16. Preparation in Millennium • System Administrator completed the “Request Service Commitment: Set up or update self booking parameters” and submitted to III • To be able to setup the parameters in Circulation the following had to be done: • New location code: fsem = seminar rooms (Potch Campus) • New item type: Seminar Room • A bibliographic record for each Seminar room • An item record with barcode for each room to be able to checkout a key • New loan rule for seminar rooms • Entry in Loan rule determiner table
  17. 17. Preparation continue: WEB OPAC • WWWoptions • Access to Self Booking from the Web page • Guidelines, steps and information about the available rooms and booking on Web page • Get all the LINKS in place • Decision to link to “My Library – My Patron Record” for self booking
  18. 18. Access to room bookings from the Web page
  19. 19. Guidelines, Steps, and Information on Web
  20. 20. Guidelines and steps for booking a seminar room
  21. 21. Information about the rooms & “Online” link to Patron Record Click on name for photo
  22. 22. Link to My Library – My Patron Record
  23. 23. Click to book a room
  24. 24. Restriction on number of room bookings
  25. 25. Choose the room you have decided on
  26. 26. Booking procedure continues
  27. 27. Actual booking screen and calender grid
  28. 28. Submit to finalize the booking
  29. 29. You have succesfully booked a room! Remember to logout !
  30. 30. Error message Cancel button at bottom
  31. 31. Managing their own bookings
  32. 32. Millennium Circulation: Bookings Maintenance
  33. 33. Bookings can be canceled
  34. 34. Booking by staff members for students
  35. 35. Go to item / room calendar
  36. 36. Bookings for room 204 Sunday
  37. 37. Staff alternative for WEB OPAC bookings
  38. 38. The ten bookable rooms
  39. 39. Booking similar to item bookings
  40. 40. Patron details required
  41. 41. Book the room - complete requested information
  42. 42. Checking the bookings per room
  43. 43. Managing the keys Tattle tape in key holder to prevent keys from being taken out of the library
  44. 44. Statistics 30 sessions in July 450 sessions since August > 4 September
  45. 45. Questions?
  46. 46. retha.badenhorst@nwu.ac.za hester.spoelstra@nwu.ac.za 018 299 2000

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